Contracts
Resources to assist and educate departments with processing encumbrances and filing contracts, grants, subsidies, interdepartmental service agreements (ISA's) and interdepartmental chargebacks (internal business) in MMARS.
Active MAs Offering Discounts
Standard Contract Form Presentation
9C Contract Reductions (To View and Print)
Comptroller Guidance on 9C Contract Reductions. Updated October 17, 2008.
Audio 9C Webcast (To Listen and View)
An audio 9C Contract Reduction Webcast has been posted and can be viewed on your computer 24/7. The audio and visuals are both captured in this hour-long recording. Contact your local IT staff with any questions regarding your computers ability to play audio.
To view the 9C audio webcast, please follow the steps below
1. Highlight and copy the following Moderator Meeting Number: 8375806
2. Click here
3. Paste or type in the Enter Moderator's Meeting Number 8375806
4. Click on View List of Archives
5. Click the link to View next to Contract Guidance in Anticipation of M.G.L. c 9C Reductions
Detailed instructions can be found in the Accessing a Recorded Webcast Job Aid.
Please contact our Help desk at 617-973-2648 if you have any issues.9C Contract Reductions Questions and Answers
Answers to questions regarding documentation required to process PEND reviews of encumbrance reductions.
Master Agreements and Statewide Contracts
This link provides an overview of Master Agreements and Statewide Contracts as well as a listing of Master Agreements offering discounts.
Prompt Pay Discounts
Information for departments about how to take best advantage of Prompt Pay Discounts
Active MAs Offering Discounts
Prompt Pay PolicyEncumbrance Roll and Lapse
June Transaction Processing
Contract Liaisons
The Contract Liaison will be the lead coordinator between the Contract Unit Staff and Departments in resolving contract related issues. Departments are urged to first call the MMARS Helpline (617-973-2468) with any questions that are related to transaction processing in MMARS. Departments should contact the Contract Unit Liaison only if there is a need to know the status of a contract that has been submitted to CTR but has not been reviewed and processed, or if the department has received an e-mail from the Contract Unit requesting additional information or further clarification pertaining to a contract.
Quick Reference: Contracts - Goods and Services, Grants, Subsidies and Interdepartmental Business
Please refer to page 11
Expenditure Classification Handbook - FY2009 News
ECH Updated January 2009
ECH Updated June 2008
ECH Updated June 2007
ECH Updated May 2006
Encumbrance Overview
This Overview is a diagram of the flow of documents from the pre-encumbrance to the payments level. The documents on the left require a commodity code; the documents on the right do not require a commodity code.
Interdepartmental Business