• Initial Registration: Part 1 Overview

    Provider Organizations that meet the criteria for registration as of July 18, 2014 are required to file an application with the HPC in accordance with the most current version of the Data Submission Manual, available below, issued pursuant to 958 CMR 6.00.

    The first time that a Provider Organization files an application is Initial Registration. The Initial Registration process will be split into two phases: Initial Registration: Part 1 (IR: Part 1) and Initial Registration: Part 2 (IR: Part 2). The HPC created this two-part process to give Provider Organizations an opportunity to ask questions about the terms used in the regulation and the DSM before completing full registration requirements.

Registration of Provider Organizations: Helpful Information

The below memo provides an overview of the RPO Program framework and the Initial Registration process. The HPC encourages all Provider Organizations to review this memo before beginning the IR: Part 1 process.

Memo: Helpful Information pdf format of Memo: Helpful Information

Does my organization have to register with the RPO Program? An Interactive Decision Tree

The interactive decision tree below is designed to help organizations determine whether they are required to register with the RPO Program in 2014.  This tool is informational only and is not intended to be used as a policy determination for any organization. Each organization is responsible for determining if it needs to register with the Commission. If you are not sure whether you are required to register, or if you have any questions about your organization’s outcome, please contact HPC at HPC-RPO@state.ma.us.

Please follow the instructions below when using the tool:

  1. Review the RPO regulation and the Data Submission Manual to ensure that you are familiar with the terms used in the decision tree.
  2. Make sure that you are viewing this page in a compatible browser. This tool will not function in Internet Explorer. Try using Google Chrome, Mozilla Firefox, or another browser.
  3. Put the decision tree in full screen mode by clicking on the button at the bottom of the tool.
  4. Navigate through the tool by clicking on the “Continue,” “Yes,” “No,” and “Start Over” buttons. Clicking anywhere on the screen that is not a button will advance the presentation to the next slide, which may not be the next question in the sequence. If you accidentally click on the screen in an area that is not a button, we recommend that you click the “start over” button.

Bulletin: HPC-RPO-2014-01: RPO Data Submission Manual

The Data Submission Manual (DSM) is an administrative bulletin published by the HPC pursuant to 958 CMR 6.05(1). This DSM contains the data elements and submission instructions for Initial Registration: Part 1 (IR: Part 1).

Data Submission Manual pdf format of Data Submission Manual

Key Dates for Initial Registration: Part 1

Training Sessions

The HPC has scheduled two training sessions in August 2014. The first will be held at the Massachusetts Hospital Association and the second will be held at the Massachusetts Medical Society. The training sessions will cover the same materials and are designed to provide an overview of the RPO Program framework and the registration process. The HPC encourages all registering Provider Organizations to attend a training session. The HPC may schedule additional training sessions based on interest and need.

Please use the links below to register for a training session.

Thursday, August 14, 2014
10:00 am - 12:00 pm
Massachusetts Hospital Association
5 New England Executive Park
Burlington, MA 01803
Presentation pdf format of Presentation
 

Tuesday, August 26, 2014
10:00 am – 12:00 pm
Massachusetts Medical Society
860 Winter Street
Waltham, MA 02451
Presentation pdf format of Presentation
 

Tuesday, September 23, 2014
10:00am – 12:00pm
Health Policy Commission
2 Boylston Street, 5th Floor
Boston, MA 02116
Register Here


Other key dates are summarized below:

Initial Registration: Part 1 Key Dates

Action

Date

Training Session at the Massachusetts Hospital Association

Thursday, August 14, 2014
10:00 am – 12:00 pm

Training Session at the Massachusetts Medical Society

Tuesday, August 26, 2014
10:00 am – 12:00 pm 

Deadline to Submit Meeting Request Form to the HPC (optional)

One-on-one meetings are not required.  Provider Organizations that opt to meet with the HPC are encouraged to submit their forms as early as possible to ensure sufficient time for scheduling.

Wednesday, October 15, 2014
5:00pm

Initial Registration: Part 1 Opens

Wednesday, October 1, 2014
9:00am

Initial Registration: Part 1 Closes

Friday, November 14, 2014
5:00pm

Forms and Templates

Provider Organizations should use the following forms and templates to submit information for Initial Registration: Part 1. This page contains two versions of each template: a blank version, as well as a sample completed version. Instructions for completing these templates and forms are included in the Data Submission Manual.

This section also contains an IR: Part 1 Application Checklist that lists all of the documents that Provider Organizations must submit as well as a Meeting Request Form that Provider Organizations may use to request a one-on-one meeting with the HPC, as outlined in the Helpful Information memo.

Registration Templates and Forms

  1. Background Information File: Part 1 Template
  2. Corporate Affiliations File: Part 1 Template
  3. Contracting Affiliations File: Part 1 Template
  4. Affidavit of Truthfulness

Miscellaneous Documents

  1. Initial Registration: Part 1 Application Checklist pdf format of IR: Part 1 Application Checklist
  2. Meeting Request Form docx format of Meeting Request Form

Contact Information

Questions?

Please contact program staff by email at: HPC-RPO@state.ma.us or by phone at: (617) 979-1400.

Provider Organizations interested in receiving program updates and notifications from HPC can use this link to be added to our mailing list.