General Information

All Executive Departments are required to use statewide contracts for their purchases if the goods/services they seek are available on a statewide contract.  In addition, many other public and quasi-public entities in the Commonwealth of Massachusetts are eligible, though not required, to use statewide contracts. Some eligible entities, such as cities and towns, may need to execute their own contract documents, as appropriate; however, they are not required to conduct a separate competitive procurement since all statewide contracts are the result of a competitive process.

Below is a complete list of the types of organizations generally allowed to use statewide contracts.  Some statewide contracts may be open to additional organizations, and some are more restricted in usage.  The “Issuers” tab on Comm-PASS will list the types of organizations able to use a specific statewide contract.

•Cities, towns, districts, counties and other political subdivisions

•Executive, Legislative and Judicial Branches, including all departments and elected offices therein

•Independent public authorities, commissions, and quasi-public agencies

•Local public libraries, public school districts, and charter schools

•Public hospitals owned by the Commonwealth

•Public institutions of higher education

•Public purchasing cooperatives

•Non-profit, UFR-certified organizations that are doing business with the Commonwealth, pursuant to the Purchase of Service Providers

Non-Profit Purchasing Program

•Other states and territories with no prior approval by the State Purchasing Agent required

•Other entities when designated in writing by the State Purchasing Agent - Other Non-Profits should refer to the

Non-Profit Purchasing Program

for information about requesting approval to become an eligible entity

Seller Information

Once a statewide contractor has signed a statewide contract, the potential market for their commodities and services is extensive.  The following information is provided as a resource for statewide contractors to be able to identify and to reach out to potential customers.

State Government

Here is an alphabetical list of all Massachusetts government agencies.  All of these may use statewide contracts, but only Executive Departments are required to use statewide contracts if the goods/services they seek are available on a statewide contract.  To see just the Executive Departments, view the websites for each of the Executive Offices listed here to see which Executive Departments are located within each Executive Office.

City and Town Local Official Directory

The Division of Local Services online directory provides addresses and contact information for officials in Massachusetts' 351 cities and towns. It is not necessary to log in to view the information.  Officials listed vary from one municipality to another, but may include the city clerk, data processing, accounting and budget staff, as well as a variety of other roles.

Detailed Information on Elementary and Secondary Schools

The Department of Education's website provides detailed information on public elementary and secondary schools, including address and contact information.  It is maintained by the Department of Education.

Massachusetts State Colleges and Universities

This web page, maintained by the Massachusetts Department of Higher Education, contains links to all Public Higher Education Campuses in the Commonwealth.

Non-Profit Purchasing Program  

This webpage contains a list of human and social service contractors and a list of other non-profit entities eligible to buy goods and services from statewide contracts.

Local Housing Authority Listing

This website provides a list of over 200 local Housing Authorities from across the Commonwealth.

Buyer Information

Some eligible entities, such as cities and towns, may need to execute their own contract documents, as appropriate;  however, they are not required to conduct a separate competitive procurement since all statewide contracts are the result of a competitive process.

Benefits to buying from Statewide Contracts
Statewide contracts are an easy way to obtain several benefits for your organization by leveraging the Operational Services Division including its:

  • Solicitation Process - Why reinvent the wheel?  Save time by using the state's competitive procurements established by a Strategic Sourcing Lead and representatives from public entities who have expertise and experience with the products/services sought.
  • Buying Power - Save money by using contracts that wield the state's purchasing power of over $1.0 billion annually in goods and services to run state agencies and programs. Prompt payment discounts and the right to negotiate prices downward are two benefits of statewide contracts. By adding your purchases to the state's contract, the state gains even more leverage to negotiate the best value available.
  • Contracting Expertise - We all know that cheapest is not always best. Better terms and conditions, delivery guarantees, top order-fulfillment priority, performance measures and mandatory reporting are just some of the features the state is able to include in its contracts.
  • Vendor Management and Oversight - Why hassle with vendors? When issues arise, the state contract managers are available to assist in resolving any contract problems. Our mission is to resolve problems quickly and ensure the vendor meets the conditions of the contract.
  • Environmentally Preferable Products (EPPs) - EPPs are products and services that have a lesser or reduced effect on human health and the environment when compared to competing products or services that serve the same purpose. Many of the products on statewide contract have been chosen because of their reduced impact on the environment.