Comm-PASS Policy for Commonwealth Executive Departments 
file size 4MB
This policy issued by the State Purchasing Agent applies to all records posted in the site by executive departments. Other purchasing organizations may use it for Best Practice guidance.
Forms
Executive Department Purchasers
All OSD Procurement FormsExecutive Departments should place these forms in their Comm-PASS Document Libraries to ensure inclusion on their postings.
Comm-PASS Purchasing Community
Comm-PASS Posting Access for Public Purchasers within Massachusetts
Guidance and instructions for joining the Comm-PASS Purchasing Community, designating an administrator, and requesting training.
Purchasing Community Membership Information
Sign up now for BuySmart and become a member of the Purchasing Community!
Submittal Forms
For use only by Comm-PASS Purchasing Community members who have not yet completed training. Do NOT submit these forms until you have completed the Comm-PASS Purchasing Community forms above.
Solicitation Submittal Form
To post either: announcements including legal notices, intent to bid, bid packet availability, requests for information or any other procurement document that does not include forms, terms, or specifications that directly result in a contract; or bids which include forms, terms, and specifications which may directly result in a contract award. Files must be provided by purchaser.
Construction Solicitation Submittal Form
To post (1) announcements of construction over $10 million or the related requests for qualifications required by MGL c. 149, § 44D½ & MGL c. 149, §44D¾ ; or (2) announcements of construction involving a Construction Manager at risk required by MGL c.149A, § 5(e) or requests for selecting the CM at risk and Trade Subcontractor for said building projects required by MGL c. 149A, § 8 (d) .
Contract Submittal Form
To post contract awards indicating the awarded vendor(s), goods and services contracted, and terms and conditions of contract.
Guidance
Public Purchasers
Statewide Contracts for Eligible Public Entities Quick Tips 
Handy reference for eligible public entities outside the executive departments who wish to purchase from Statewide Contracts, which are open for use by most public purchasing entities and even some non-profit human and social service providers.
ITP Posting Quick Tips
Handy reference for posting Intent-to-Purchase Solicitation records. Use the ITP template for any Bid Announcements, WTO Notifications, Legal Notices, Requests for Information, or any other posting which does not include Forms & Terms.
Comm-PASS Forums - Create 
file size 2MB
Want to eliminate the administrative burdens of accepting written questions from bidders? This tool allows anyone to submit written questions, provide contact information, review previously submitted questions to reduce or eliminate redundany during a period defined by you.
Comm-PASS Forums - Manage and Answer Questions file size 5MB
Review time-stamped questions identified by submitter, draft answers, attach documents to answers, and finalize answers for publication. Allows for clarifications, as well.
Comm-PASS Reports file size 2MB
Can you create a 60-day report or determine if a vendor holds one or more contracts in Comm-PASS? This extensive PowerPoint presentation guides purchasers through the powerful Comm-PASS reporting tools.
Comm-PASS Login and Manage Profile file size 3MB
Are you using Quick Links, Items I'm Tracking? Do you know how to change your Contact Information? This extensive PowerPoint presentation guides purchasers through their Comm-PASS Desktop for maximum efficiency.
SmartBid Subscribed Vendors
OSD Statewide Contract bids require online response submission via Comm-PASS for subscribers. See the Reference Guide below for assistance. You can also contact the Comm-PASS Help Desk at comm-pass@state.ma.us.
Vendor On Line Response Submission Reference Guide file size 12MB
Use this reference guide to:
- Help you setup and maintain your SmartBid profile
- Maximize your Business Directory listing
- Create your online response submissions
- Manage your solicitations and contracts through your Desktop
Optimize Your Business Directory Listing file size 1MB
- Use this reference guide to enhance your Business Directory listing
SDO-certification Error Report Form
After 24 hours, submit this form to comm-pass@state.ma.us to report that your company is not properly displayed as SDO-certified in (1) an Interested Bidders' List, (2) a Contract Vendor List, or (3) the Business Directory.
