Site Disclaimers

IT IS SOLELY THE RESPONSIBILITY OF PURCHASERS TO…

D-1. Comply with all applicable procurement laws, regulations, policies, practices

D-2. Comply with all Comm-PASS Purchasing Community rules

D-3. Update and manage external links to Comm-PASS

IT IS SOLELY THE RESPONSIBILITY OF ALL INTERESTED BIDDERS TO…

D-4. Monitor Comm-PASS for updates to Solicitations

D-5. Carefully review the entire Solicitation

D-6. Submit questions, responses and forms in compliance with Issuer terms

IT IS SOLELY THE RESPONSIBILITY OF SUBSCRIBERS TO…

D-7. Review the SmartBid Subscription Terms of Use

D-8. Maintain and manage all SmartBid Profile information

IT IS SOLELY THE RESPONSIBILITY OF CONTRACT VENDORS TO…

D-9. Advise the public contract manager regarding contact information changes

D-10. Monitor the Comm-PASS site

Disclaimer Details


IT IS SOLELY THE RESPONSIBILITY OF PURCHASERS TO…

D-1. Comply with all applicable procurement laws, regulations, policies and practices

  • The Comm-PASS system does not automatically enforce any procurement laws, regulations, policies or practices.
  • Responsibility for compliance lies with signatory authorities.
  • Use of Comm-PASS does not exempt any public purchaser from existing procurement laws, regulations, policies, or business practices.

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D-2. Comply with all Comm-PASS Purchasing Community rules

Comm-PASS BuySmart users agree to abide by rules established specifically to protect the Comm-PASS system through the Buyer Agreement and Terms of Use doc format of    buyer_agreement.doc  and the Comm-PASS Purchasing Community Member Agreement and Terms of Use doc format of    purchasing_community_agreement.doc  .

For guidance regarding Comm-PASS Best Practices, refer to the Comm-PASS Policy document doc format of    NEW Comm-PASS Guidance ver4.0 with ARRA info  file size 4MB which Commonwealth executive departments and recipients of Commonwealth-distributed ARRA (federal stimulus) funds are required to follow.

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D-3. Update and manage external links to Comm-PASS

Any party which chooses to offer an external link to Comm-PASS is responsible to endure the links are valid.

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IT IS SOLELY THE RESPONSIBILITY OF ALL INTERESTED BIDDERS TO…


D-4. Monitor Comm-PASS for updates to Solicitations

It is the responsibility of every bidder to check Comm-PASS for any addenda or modifications to a solicitation for which they intend to bid.

Potential bidders are advised to check the "last change" field on the summary page of solicitations they intend to bid on to ensure that they have the most recent solicitation files.

NOTE: SmartBid subscribers receive automatic notifications for any Solicitation addenda or update.

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D-5. Carefully review the entire Solicitation

The Commonwealth of Massachusetts and its subdivisions accept no liability and will provide no accommodation to vendors who submit a bid based upon an out-of-date solicitation document.

Issuers reserve the right to disqualify incomplete or non-responsive bids.

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D-6. Submit questions, responses and forms in compliance with Issuer terms

Comm-PASS does not determine the requirements of any response or inquiry.

The Issuer determines all requirements within the Solicitation's data fields and through file attachments.

To inquire about a particular Solicitation, Contract, or Bidder Forum, contact the person listed on the Issuer tab within the specific posting.

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IT IS SOLELY THE RESPONSIBILITY OF SUBSCRIBERS TO…


D-7. Review the SmartBid Subscription Terms of Use.

You accepted the Subscription Terms and Conditions in order to establish a SmartBid Subscriber account.

You agreed that the Commonwealth may change these Terms of Use from time to time without notice.


Change to the terms will apply to use of the web site as of the date of the change. As a result, we recommend that subscribers review the most current Terms of Use on a periodic basis through the My Profile menu.

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D-8. Maintain and manage all SmartBid Profile information

SmartBid subscribers determine which postings trigger a notification and receive those emails if:

  • The subscriber's Areas of Interest set up through the My Profile menu are accurate and complete.
  • The subscriber's email settings treat mailengine@comm-pass.com as "friendly" to prevent blocking as junk or SPAM.

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IT IS SOLELY THE RESPONSIBILITY OF CONTRACT VENDORS TO…


D-9. Advise the public contract manager regarding contact information changes.

SmartBid profiles are separate from Contracts. If you make a change to your profile in SmartBid, it does NOT change any information in a Contract record.

If you discover any errors or omissions in a Contract for your company, email the person listed on the Contract's Issuer(s) tab to request corrections or updates.

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D-10. Monitor the Comm-PASS site.

Contract Vendors with SmartBid must ensure their Areas of Interest include the
Category-Subcategory pair for any of their posted Contracts, then watch their Comm-PASS notifications for two types of activity:

1. ISSUED Contract Amendment: the public Contract Managers announces a change to the Contract record contents. The Amendment reason provided should advise if awarded vendors must take action or if the change to record is purely administrative.

2. POSTED Solicitations: an eligible public purchaser may post a Request for Quote against a Contract by posting a Solicitation. Contact the person listed on the Issuer(s) tab if clarification is required.

Contract Vendors, who do not have a SmartBid account, will only receive email notifications for posting amendments, and other actions to Contract records on which they are listed as an awarded vendor.

To review record content, non-SmartBid vendors must manually locate records for review by using the publicly accessible Browse and Search tools.

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