Become part of the community!
This year at MASSbuys there will be 18 different Workshops offered - The following three will be offered both in the morning and again in the afternoon (Procurement in COMMBUYS, Statewide Contracts, and Purchasing from Contracts in COMMBUYS).
The Workshop titles and descriptions are listed below:
Bring Your Own Device (BYOD) – How does it Help and What are the Risks (11:15 AM - 12:15 PM)
As our use of mobile devices increases, so do the benefits and the risks. Employees across the Commonwealth are engaging more and more on their own IT devices. This workshop focuses on the two aspects of BYOD; how does it help an organization, and what are the risks. Learn from a security specialist about their practical recommendations and suggestions on how to protect your data in the new mobile environment.
Construction Procurement Law (10:00 AM - 11:00 AM)
This workshop will provide an overview of what you should know about procuring construction, renovation, maintenance and repair services for public buildings. Topics will include: bidding thresholds and processes, bonding, emergency waivers, prevailing wage, MBE/WBE participation, accessibility issues and useful resources to help public procurement officials and bidders alike insure they are in compliance with legal requirements and avoid bid challenges or protests.
Energy Efficiencies, Upgrading Outdoor Lighting to LED: A Once-in-a-Generation Transition (11:30 AM - 12:30 PM)
Who remembers changing out incandescent lights? A generation later, state, parks and municipal facilities are moving forward with another technology transition. High-quality LED outdoor and streetlights are now smoothly replacing older HID fixtures to achieve dramatic cost savings: 60-70% savings in electricity and even more in maintenance. Come hear about municipalities that implemented this technology town-wide, find out about lessons learned and about the latest developments: photometric efficiencies, utility company incentives, and OSD's Statewide Contract for LED outdoor lighting.
Environmentally Preferable Cars & Supplemental Funding Programs (9:30 AM - 10:30 PM)
Many considerations go into buying a vehicle for your organization. You’ll review the latest environmentally preferable options on state contract, consider the options, look for safety, reliability, and of course cost. But the cost of vehicles goes beyond what's on the sticker and what you'll spend on fuel and repairs. The toll that cars and trucks take on the environment is often hidden but always very real. Did you know that our Environmental preferable vehicles on statewide contract are not only great for the environment but also great for your bottom line? What’s more - there are supplemental funding programs available from the Commonwealth to assist you in your purchase. Learn more about saving time, money and the environment from our Statewide Contract EPP vehicles!
Ergonomics 101 (9:15 AM - 10:15 AM)
This workshop provides an introduction to Ergonomics through an overview of Ergonomic principles specific to office environments. The principles are applied to workstation design and attendees are trained how to properly configure their workstations to minimize musculoskeletal risks, maximize comfort, and increase productivity.
- Do you know the most common complaints in the workplace?
- Do most employees properly position their keyboard, monitor or mouse?
- How can you improve comfort while using a laptop?
- How do you properly adjust your chair?
Harnessing the Power of Microsoft Office (1:45 PM - 2:45 PM)
Would you like to save time and be more productive? The full power of the Microsoft Office suite of programs comes not from its individual applications but rather from the applications working together as a whole. Topics include:
- Linking between Excel, Word and PowerPoint
- Access to Excel and back again
- Hyperlinks: connecting everything to everything
- Charts and tables between Excel, Word and PowerPoint
- Creating fast presentations from Word to PowerPoint
- Access and Excel: querying your Excel data, analyzing Access data in Excel, when to import rather than link
- Using Themes to visually unite content across applications
- Mail Merge: Word, Excel, Outlook
- Quick Parts: Word and Outlook
- Inserting Objects and inserting Files
How to Measure Procurement Success (9:00 AM - 10:00 AM)
Acquiring the tools and services that our organizations need to function (also known as procurement) is an often overlooked and under-appreciated field of endeavor. Most people in our organizations don’t think about procurement unless they need a supply or service, usually at the last minute. When they don’t get what they need when they need it, they may perceive the procurement process (also known as your work), as a failure. Would you have this perception as well? Should you? Procurement professionals may have a different perception; gauging success based on something other than the occasional “unsatisfied customer.” What is your definition of success? This workshop will discuss the topic of procurement success. The goal of the workshop is to challenge your perception(s).
Mental Massage: Strategies to Achieve Your Goals & Manage Stress (9:00 AM - 10:00 AM)
What do you want to do NOW, so that you do not regret NOT doing it 20 years from now? Do you have a plan to make that happen? Mental Massage is designed to guide you to clarify and set your goals, reduce stress, enhance mind/body balance, and use the power you already have within to achieve your goals. Employing guided visualization and leveraging self-assessment tools, you will leave the workshop equipped with a blueprint for success. Participants will learn: why it is important to check in with yourself periodically as a blueprint for a more satisfied and productive career and life; to identify their true passions and how to achieve their dreams; to enhance their sense of worth as an individual; to recognize and seize the opportunities that are right in front of them every day; to develop the skills to take 100% responsibility for their lives, and to find harmonious balance between mind, body and soul.
Networking Do’s and Don’ts (1:30 PM - 2:30 PM)
No matter if you are promoting a program, business or just looking to enhance your career - today more and more connections are made by networking. The MASSbuys EXPO is a once a year event to do just that: network with peers, vendors, decision makers, and the Community. This workshop will provide you with the knowledge and tools to increase your networking skills and activities. Learn about:
- What is and what is not effective networking
- Why networking is so powerful in today’s environment
- How to begin and what to do
- What pitfalls to avoid
- Putting these skills into action
Procurement in COMMBUYS (11:00 AM - 12:00 PM, and 1:00 PM - 2:00 PM)
The COMMBUYS market center offers procurement officials from across the Commonwealth the ability to easily place bids online and reach thousands of potential bidders. The Commonwealth's state-of-the art market center will provide you the opportunity not only to place your bids on line, but to receive responses, evaluate bids and award electronically. This session will provide you with an overview of the process and explain how your organization can join the growing number of government agencies, municipalities, schools and not for profits joining the COMMBUYS Community. There is no charge for the use of COMMBUYS for government, approved not for profits, and the business community. Come learn how to connect at the fastest growing market center in the Commonwealth.
Purchasing from Contracts in COMMBUYS (10:15 AM - 11:15 AM, and 2:15 PM - 3:15 PM)
Purchasing in COMMBUYS is quick and efficient. With its robust search engine and catalog, you can easily locate goods and services at this state-of-the-art market center. This session will demonstrate the process of finding a contract. Once you’ve found your item, you can easily order on-line, submit through an automated workflow process and submit your order to a vendor. Utilization of COMMBUYS is free for all government, educational and not-for profit organizations. Learn how COMMBUYS can efficiently and effectively support your purchasing programs.
Statewide Contracts (9:00 AM - 10:00 AM, and 1:00 PM - 2:00 PM)
Is this your first year attending the EXPO? Are you new to Statewide Contracts? Do you want to save your organization time and money by eliminating the procurement process? A recent study from the National Association of Procurement Officials found that large, complex procurements can cost anywhere from $85,000-$150,000 dollars. Statewide Contracts are available for government, educational and not-for-profit organizations to use FREE of charge. This workshop will provide you with an overview of the Commonwealth's Statewide Contracts and the FREE programs and services Operational Services Division provides to your organization. Register today!
Statewide Contracts, Information Technology (9:15 AM - 10:15 AM)
OSD’s Statewide Contracts provide your organization with a wide array of IT products, services and solutions. Discover what’s new in the world of Information Technology! Learn from the IT Sourcing Leads at OSD with an overview and explanation of current Statewide IT Contracts as well as information on future contracts. This workshop is designed to provide the attendee with the tools they need to understand and purchase IT related goods and services. An open question and answer session will also be included.
Strengthen Your Negotiation Position (9:45 AM - 10:45 AM)
This workshop will discuss 10 Things to Remember when preparing your Negotiation Strategy. Have you ever walked away from the table wondering if you could have done better? Chances are you could have! Not being prepared is one the biggest barriers when it comes to negotiating. Put yourself in a better position when negotiating by becoming informed and preparing for success.
The Future of COMMBUYS (1:00 PM - 2:00 PM)
In the spring of this year, the Commonwealth rolled out its new state-of-the-art Market Center for purchasing and procurement. But COMMBUYS has much more to offer! During Phase 2 of the project, the Commonwealth will be integrating COMMBUYS into its financial system. Learn how your organization can benefit from this new and exciting process. What does this mean to Commonwealth agencies? Complete requisition to check on-line functionality. Not from a Commonwealth agency and wonder if this could be done for your organization? Join us for this informative session to learn more about the power of COMMBUYS.
You’re Leadership Effectiveness: What it takes to be great and what’s holding you back (9:00 AM - 10:00 AM)
Leadership has never been easy. But why do some leaders appear to achieve relatively effortless results while others struggle every step of the way? In this lively and interactive workshop, as leaders learn to recognize the creative competencies that facilitate leadership greatness and the reactive tendencies that can sabotage even the most well-meaning leader’s efforts, they will learn the one thing that they can begin to do today to increase their leadership effectiveness. Participants will learn to Identify and practice the competencies that facilitate creative leadership Identify the reactive tendencies that may hold them back. Recognize the effect of one’s underlying assumptions and habits of thought on individual leadership behavior.
30b Bidding Basics and Beyond (10:30 AM - 12:00 PM)
This session provides an overview of Chapter 30B procedures for most agreements for supplies and services and dispositions of surplus supplies, and introduction to reverse auctions, General Services Administration (GSA) purchasing, and cooperative purchasing. Discussion of the Inspector General’s procurement resources, including The Chapter 30B Manual, Chapter 30B telephone consultations, the Massachusetts Certified Public Purchasing Official (MCPPO) certification program, an online Bidding Basics course, quarterly Procurement Bulletins, and charts on local procurement procedures. Real property will not be covered.
For questions regarding workshops, please send an email to: firstname.lastname@example.org.