Have questions? Need access to OSD policies? Can't find a form? Check out OSD's Resource Pages:

Don't forget to add these webpages to your Favorites.

 

SCHOOLS & PUBLIC LIBRARIES: Take advantage of IT Hardware, Telephone, and Internet E-Rate discounts on four Statewide Contracts by Wednesday, March 26.

Access more detail ....

OSD’s Legal, Policy & Compliance Office’s New Web Page

OSD’s Legal, Policy & Compliance Office’s (LPC) has posted a new Legal, Policy and Compliance Office web page, which includes links to the following new web content:

 

OSD/CTR Issue New Policies

The Operational Services Division (OSD) and the Comptroller of the Commonwealth (CTR) have issued and revised several related policies:

  • Incidental purchase limit increased to $10,000
  • Simplified contract requirements for certain incidental purchases
  • New Quick Reference Procurement Chart
  • New due diligence requirements for making certain purchases that do not qualify as procurement exceptions
  • Revised process for using collective purchase contracts issued by the GSA or other non-Massachusetts public entities

The Executive Summary of New Policy Changes  Effective October 1, 2013 and related documents are available in the OSD Procurement Information Center .

 

ITT50: Converged Voice Data Communication Systems, Services, and Equipment Kickoff Event

Are you looking to Purchase a New Phone System, or Data Networking Equipment and Services? The Operational Services Division (OSD) is hosting a Contract Kickoff Event for Statewide Contract ITT50: Converged Voice & Data Communication Systems, Services, and Equipment.  The event will take place on Friday, November 1st at the State House (Great Hall).  Check in begins at 11:30, followed by the Buyer Meeting at 12:00, and Vendor Networking to follow.  For questions, please email osd-events@state.ma.us.

Register Now!

 

New SDP Policies Effective October 1, 2013

 

The Operational Services Division (OSD) is pleased to announce new policy requirements for the Supplier Diversity Program (SDP) Plan for goods and services procurements, which will become effective October 1, 2013. For more information, go to: Supplier Diversity Program (SDP) .

 

Incidental Purchase Threshold Level Increases

Advanced Notice: The Operational Services Division (OSD) will soon issue a new policy that will revise the procurement threshold levels, including an Increase (from $5,000 to $10,000) to the Incidental Purchase Threshold Level.  OSD and the Comptroller’s Office are working to finalize the impact this policy will have on the Commonwealth’s eProcurement (Comm-PASS) and accounting (MMARS) systems.  The following documents from the Procurement Information Center (PIC) have been updated to reflect this upcoming policy change; however, the thresholds in these documents are not official until the new OSD policy has been issued:

Approved Green Cleaning Products List for FAC59

Looking for green cleaning products approved for use on statewide contract FAC59: Environmentally Preferable Cleaning Products, Programs, Equipment, and Supplies? View the new Approved Green Products List for FAC59 xlsx format of Approved Green Products List for FAC59
. The purpose of this list is to assist users in finding and comparing green cleaning products, supplies, and equipment in easily searchable categories that includes general product descriptions, pricing, vendor information.

 

New Small Business Purchasing Program Contract Language Issued

The Operational Services Division (OSD) hereby issues the following updated Small Business Purchasing Program (SBPP) language for use on all small procurements (valued between $5,000 and $150,000) conducted by Executive Agencies and those other entities that follow 801 CMR 21.00.  This new language, which must be included in all small procurements, will limit the percentage that a prime bidder may subcontract to no more than 20% unless the subcontractor is also a SBPP participant. This language is effective immediately.  In addition, OSD will post a Comm-PASS notification and update the quick quote template and related SBPP policies in the near future.

New SBPP Contract Language:
This is a small procurement targeted to small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP). The Department intends to evaluate bid responses from and to award a contract to a SBPP-participating business(es) who submit a bid that meets or exceeds the solicitation criteria only. Subcontracting in these types of procurements is limited to no more than 20% of the value of the contract, unless it is with another SBPP registered participant. If determined that there is inadequate SBPP capacity, or no SBPP-participating vendors provide a responsive bid, the Department will evaluate and award bid responses received from non-SBPP businesses. To determine eligibility and to participate in the SBPP, please review the requirements and general program information at www.mass.gov/sbpp.

Announcing the 2013 MASSbuys EXPO - Thursday, May 2nd 2013

Save the date for the highly anticipated 2013 MASSbuys EXPO – Thursday, May 2nd 2013 at the DCU Center in Worcester, MA.  We are pleased to announce that the date of the largest Business to Government trade show in Massachusetts is set and Exhibitor registration is open ! This event provides the one-of-a-kind opportunity to network with both public purchasing and procurement officials and Commonwealth Statewide Contractors.

For information about Sponsorship opportunities, please visit the MASSbuys Sponsorship page.

Announcement for Statewide Contract Vendors – Online Payment Processing of the 1% Administration Fee

The Operational Services Division is very pleased to announce the automation of the 1% Administration Fee payment process created just for vendors on Statewide Contracts. This advance in the technology provided by OSD promotes streamlined processes, convenience for Statewide Contract vendors, and the reduction of paper usage, thereby benefiting the environment. This innovation is not only user friendly, but offers Statewide Contract vendors a secure electronic payment system, greater time savings, and greater efficiency.

The new electronic payment processing system will be available beginning January 2013 for fourth quarter 2012 payments and can only be accessed through the link provided via the administrative fee notice sent to Statewide Contract vendors during the second week of January via email.

Online payment processing is a step forward in OSD’s efforts to improve efficiency and processes between the vendor community and the Commonwealth of Massachusetts.  OSD is happy to be able to provide this improvement to our Statewide Contract vendors.

For more information about the Administration Fee submissions and reporting, please visit the 1% Administrative Fee webpage.

Congratulations to the Supplier Diversity Program FY 2012 Award Winners

The Operational Services Division would like to congratulate the Supplier Diversity Program Award Winners for Fiscal Year 2012 for Benchmarks Achievement.  The year to year growth for not only meeting, but also actually exceeding benchmarks for W/MBE spend has been absolutely astonishing. Accordingly, all this has been accomplished in the face of several economical hurdles and we appreciate all of hard work of the Supplier Diversity Officers’ and their staff. Their dedication to the Supplier Diversity Program allows for us to directly impact the socioeconomic goals of the Commonwealth . For more information on the program please visit the Supplier Diversity Program website

Announcing 2013 Dates for EO 533 - Strategic Sourcing Certificate Program (SSCP) Training

(For Executive Branch Agency Employees Only)

OSD is now accepting applications from executive branch agency employees for Sections starting in January 2013.  Locations include Boston, Malden, Milford, Randolph, Shirley and Shrewsbury.  To enroll in the program please complete the application, scan and return as an attachment to osdtraining@state.ma.us or fax to (617) 727-4527. 

The Strategic Sourcing Certificate Program is designed to identify essential strategic sourcing fundamentals that provide departments with the necessary skill and knowledge to conduct effective procurement on behalf of their agencies. The program is structured in a sequence which enables the learner to build knowledge component by component through attending classes which provide a framework of information that provides a complete strategic sourcing picture, the student can effectively use the information on the job. The certificate program consists of 5 one-day module courses per section.

Enterprise Toner Cartridge Acquisition Policy Released

The Operational Services Division (OSD) and the Commonwealth’s Information Technology Division (ITD) is pleased to announce the release of the Enterprise Printer Cartridge Acquisition Policy docx format of PG1301 ITD OSD Joint Remanufactured Toner Cartridge Mem . The purpose of the policy is to establish requirements for the purchase and recycling of laser printer toner cartridges aimed at increasing the purchase and use of remanufactured laser printer cartridges throughout the Commonwealth of Massachusetts Executive Department agencies by 40% during Fiscal Year 2013 (FY13) and by a minimum of 10% annually thereafter.

Statewide Contract FAC59: Green Cleaning Products - Contract User Training and Vendor Networking

The Operational Services Division (OSD) invites you to the Contract User Training and Vendor Networking Event for Statewide Contract FAC59: Green Cleaning Products, Programs, Equipment and Supplies.  If you purchase or use these products in your department, this contract user training will benefit you.  Learn how to use the contract and meet the vendors at one of our two event locations:   

*ATTENTION: The Springfield, MA Contract User Training event has been postponed!*

*Springfield, MA
Thursday, November 8, 2012 – (9:30 – 12:00 PM) 
EcoBuilding Bargains
83 Warwick St., Springfield, MA
Registration:  http://fac59springfield.eventbrite.com

Boston, MA
Thursday, November 15, 2012 – (9:30 – 12:00 PM)
The McCormick Building
One Ashburton Place
21st Floor Conference Room, Boston, MA 02108
Registration:  http://fac59boston.eventbrite.com

For questions please contact: OSD-Events@state.ma.us.

Postponed: Springfield Contract User Training for Green Cleaning Products

Due to inclement weather, tomorrow's Statewide Contract FAC59: Green Cleaning Products - Contract User Training and Vendor Networking in Springfield, MA will be postponed to a later date. Please note that our Boston location for this event is still occurring next week on November 15th. Please stay tuned for more information.Due to inclement weather, tomorrow's Statewide Contract FAC59: Green Cleaning Products - Contract User Training and Vendor Networking in Springfield, MA will be postponed to a later date. Please note that our Boston location for this event is still occurring next week on November 15th. Please stay tuned for more information.

Enterprise Toner Cartridge Policy and Event

The Operational Services Division (OSD) and the Commonwealth’s Information Technology Division (ITD) is pleased to announce the Enterprise Printer Cartridge Acquisition Policy doc format of OSD Policy Guidance 13-01 . To officially mark the implementation of this new policy, a kickoff event has been scheduled for all Executive Branch Agencies and vendors. At this event there will be an opportunity to learn more about the new Policy and meet the vendors on contract who are collaborating with the Commonwealth to reinforce environmentally preferable practices and promote local business development.

Date: Wednesday, October 31stth
Time: 1:00PM- 3:00PM
Location: The Massachusetts State House, Hall of Flags, Boston, MA
RSVP:http://enterpriseprintercartridge.eventbrite.com

Statewide Contract Booklet Fall Edition 2012

The Operational Services Division (OSD) is pleased to announce the Statewide Contract Booklet Fall Edition 2012 is now available online.  Information includes Statewide Contract updates, cost savings opportunities, upcoming training sessions and more! Download the full Adobe® PDF version pdf format of Statewide Contract Booklet Fall Edition 2012 file size 2MB , or Microsoft® Word version docx format of Statewide Contract Booklet Fall Edition 2012 file size 1MB or view under Publication and Reports.

Fiscal Year 2013 Small Business Purchasing Program Benchmark Issued

The Operational Services Division is pleased to announce the issuance of the Fiscal Year 2013 benchmark for the Small Business Purchasing Program (SBPP).  In an effort to increase the use of small businesses in public purchasing, Executive Branch Departments are strongly encouraged to spend 2.5% of annual procurement expenditures with small businesses enrolled in the SBPP. By issuing this benchmark, Executive Branch Departments have a greater incentive to support the existence and growth of small businesses in the Commonwealth by continuing to invest  in Massachusetts-based small business enrolled in the SBPP.

The Small Business Purchasing Program was established in 2010 to support small businesses in the Commonwealth. To enroll in the program, please follow these five steps.

OSD Business Outreach Coordinator Sarah McKinnon received prestigious Ace Adviser award from INTERISE

We would like to congratulate OSD Business Outreach Coordinator Sarah McKinnon on receiving the annual Ace Adviser award from INTERISE. INTERISE is an organization that stimulates economic revitalization in lower income communities by providing a diverse group of small business owners with entrepreneurial education, new networks, and access to markets. Sarah works closely with INTERISE to provide information at workshops and seminars on OSD’s programs and services for the small business community. This award is given annually for exceptional commitment to their mission, program and support of small business owners. We are proud to have Sarah and her incredible talent on our team at OSD.

 

Executive Agency Procurement Professionals - Register Today for the OSD Strategic Sourcing Certificate Program!

This program is designed specifically for procurement professionals to learn strategic sourcing fundamentals and provide them with new skills and knowledge to conduct effective procurement. The program is structured in a sequence which enables the learner to build knowledge component by component through attending classes which provide the foundation to strategic sourcing. The certificate program consists of 5 one-day courses.

We are now accepting applications from executive branch agency employees for Section 6 of SSCP (being held on 10/5, 10/19, 11/2, 11/16 and 11/30). To enroll in the program please complete the application, scan and return as an attachment to osdtraining@state.ma.us or fax to (617) 727-4527.  You will receive a confirmation message of receipt and approved enrollment.

 

Statewide Contract Trainings for FAC76: Maintenance, Repair and Operations Products

The Operational Services Division (OSD) invites you to the Contract User Training and Vendor Introductions for Statewide Contract FAC76: Maintenance, Repair and Operations (MRO) Products, Supplies and Equipment.  All staff involved in purchasing and facility maintenance, repair and operations are invited.  This event is an opportunity to learn how to use the contract and to meet the newly awarded vendors. 

Training Dates and Times - Register Today!

Wednesday, September 19th in Springfield, MA – Details and registration at: http://fac76springfieldevent.eventbrite.com
Monday, September 24th in Shirley, MA – Details and registration at: http://fac76shirley.eventbrite.com
Thursday, September 27th webinar – Details and registration at: http://fac76webinar.eventbrite.com

Forward information about this event to all other staff in your organization that may be interested in attending. For questions please contact OSD Event Coordinator Susan Aalpoel at Susan.Aalpoel@State.MA.US.

 

SDO Fiscal Year 2011 Annual Report Released

The Operational Services Division’s Supplier Diversity Office Fiscal Year 2011 Annual Report is now available for download pdf format of FY2011 SDO Annual Report .

Statewide Contract Booklet Summer Edition 2012

The Operational Services Division (OSD) is pleased to announce the Statewide Contract Booklet Summer Edition 2012 is now available online.  Information includes Statewide Contract updates, cost savings opportunities, upcoming training sessions and more! Download the full Adobe® PDF version pdf format of Statewide Contract Booklet Summer Edition 2012 file size 2MB , or word version docx format of Statewide Contract Booklet Summer Edition 2012 file size 1MB or view under Publication and Reports.

Announcing additional fall schedule for the Strategic Sourcing Certificate Program

The Strategic Sourcing Certificate Program is designed to identify essential strategic sourcing fundamentals that provide departments with the necessary skill and knowledge to conduct effective procurement on behalf of their agencies. The program is structured in a sequence which enables the learner to build knowledge component by component through attending classes which provide a framework of information that provides a complete strategic sourcing picture, the student can effectively use the information on the job. The certificate program consists of 5 one-day module courses per section. New dates are now available for fall enrollment…..Learn more.

Statewide Contract OVM08: Windshield and Glass Replacement for Vehicles has been renewed from 7/1/12 through 6/30/14

Due to successful contract renewal negotiations on Statewide Contract OVM08: Windshield and Glass Replacement for Vehicles, OSD was able to renew the contract and also reduce pricing on the contract from 40% off to 44% off.  JN Phillips is now the sole vendor on the contract with excellent competitive pricing being offered to all Commonwealth Departments and Eligible Entities.

The Operational Services Division invites you to its Statewide Contract PRF51: Training Services Kickoff Event

OSD is hosting the PRF51: Training Services Kickoff Event as an opportunity to meet and network with the newly awarded vendors on the contract.  Formerly known as Statewide Contract PRF43, the Training Services Statewide Contract is focused on providing training services to public employees, public workers, and in some cases the general public in training categories that are not highly specialized, such as: Information Technology, Professional Development, Instructional Design and Course Development, and Delivery of Content. 

The PFR51 Kickoff Event will be 10:00AM – 11:30AM on Tuesday, July 17th at One Ashburton Place, Ashburton Café- Plaza Level in Boston.

If your department or program is looking for fantastic training programs and resources, mark your calendar and meet the vendors on July 17th!

Please RSVP to Susan Aalpoel, OSD Event Coordinator at susan.aalpoel@state.ma.us or by phone at 617.720.3387. More details are available on the OSD Event Calendar.

 

ANNOUNCING NEW STATEWIDE VENDOR REPORT AND SEARCH FUNCTIONALITY

The Operational Services Division is happy to announce a new feature of the Comm-PASS System. Based on user feedback, the Comm-PASS team has designed new, easy to use and highly accessible Statewide Vendor Reporting and Search functionality.
Without requiring login credentials or more than a few clicks, one can browse all Active Statewide Contracts and Vendors and Search for Active Statewide Contract Vendors.   Results include links directly to contracts, vendor details –and all search results can be exported in Microsoft Excel. 
The Vendor list contains many attributes you have requested in Comm-PASS such as designated icons to show Small Business Purchasing Program participation or Supplier Diversity Program SDO certification. This enhancement saves time  and makes Statewide Contracts more accessible for all users.  Learn how to utilize these new features and more!

 

Attention: Transition to New Contract for Network Services

Action may be required prior to July 1, 2012

Advisory to Users of Statewide Contracts for Communications Network Services (ITT09) and Internet Access and Hosting (ITT37)

 

Statewide contracts for Communications Network Services (ITT09) and Internet Access and Hosting (ITT37) will expire on June 30, 2012.

It is possible that the vendor you currently use may not be awarded a contract under the replacement contract for these services (ITT46 Network Services). Therefore a transition to a new provider may be necessary.

ITT09 Communications Network Services and ITT37 Internet Hosting and Access Services allow for payment and performance times frames that extend beyond the end date of the statewide contract, subject to local authority in the case of municipalities.  You may enter into a written agreement that references the statewide contract with your current provider prior to July 1, 2012 and include an end date certain or until such time as you can transition to a vendor on the new contract, ITT46.

 

The Operational Services Division invites you to the Statewide Contract PRF50 Marketing, New Media, Public Relations & Event Planning Networking Event!

The Operational Services Division is holding its exciting Statewide Contract PRF50: Marketing, New Media, Public Relations & Event Planning Networking Event. The event will be held at 10:00 AM – 12:00 PM on Friday, June 22nd at One Ashburton Café (Plaza Level, One Ashburton Place, Boston.)  This
networking event, designed especially for you, the buyer, will provide an opportunity to meet and network with the newly awarded vendors on this contract who are waiting to fulfill your Marketing, New Media, PR, Event Planning needs, and more rtf format of PRF50 Networking Event Flyer file size 11MB !
Please RSVP by June 15th to Susan Aalpoel by phone (617-720-3387) or email (Susan.Aalpoel@state.ma.us).

 

2012 Minority Enterprise Development (MED) Day Conference and Expo

Join us Thursday, June 7th from 8:00AM to 4:00PM at the Boston Convention and Exhibition Center for the 2012 Minority Enterprise Development (MED) Day Conference and Expo – the premier event for minority enterprises. MED Day will offer businesses the opportunity to access information, tools, and resources to grow your business! Attendees can expect a day of networking, business-to-business matchmaking sessions with corporate procurement officials and capital providers, a free workshop with the Operational Services Division on Understanding State Government Contracting, a Keynote address by the Honorable Governor Deval Patrick, and more!

SBPP Fiscal Year 2011 Annual Report Released

The Operational Services Division’s Small Business Purchasing Program (SBPP) Fiscal Year 2011 Annual Report is now available for download pdf format of SBPP Annual Report FY2011 .

 

Notice to Bidders

The Solicitation for Network Services (ITT46) has been reissued with a bid close date of May 10, 2012 at 2:00 p.m.

To view the Request for Response (RFR), go to www.Comm-PASS.com. Click on the Solicitations Tab, Search for a Solicitation, and type “ITT46” in the document number box. View the OPEN Solicitation by clicking on the eyeglasses icon. The ITT46 Network Services RFR is located under the Forms and Terms Tab.  In addition, there is an online Forum where interested bidders may ask questions under the Forums Tab on Comm-PASS. Search for a Bidder’s Forum and type ITT46 in the Referenced Solicitation Number box. The Forum is open until April 18, 2012.

EPP Fiscal Year 2011 Annual Report Released

The Operational Services Division’s Environmentally Preferable Products (EPP) Procurement Program Fiscal Year 2011 Annual Report is now available for download. The report showcases the achievements of the EPP Program and the progress made in working with state and local government agencies and departments to promote green procurement processes and implement the directives of Executive Order 515.  The report includes ongoing program initiatives, key accomplishments, over $3M in cost savings, and much more.  Learn more

Statewide Contract Booklet Winter Edition 2012

The Operational Services Division (OSD) is pleased to announce the Statewide Contract Booklet Winter Edition 2012 is now available online.  Information includes Statewide Contract updates, cost savings opportunities, upcoming training sessions and more! Download the full Adobe® PDF , or word or view under Publication and Reports.

Massachusetts Open Checkbook Project

In order to make state spending information accessible to the public, the Executive Office for Administration and Finance, the Office of the Treasurer and the Office of the Comptroller have been working jointly on the Open Checkbook Project. On December 5, the public will be able to search state spending from three different perspectives for a specific vendor, for a specific secretariat or department, or for a particular spending category or sub-category. The pages will provide summarized information that the public will be able to explore for further detail, going down to the payment line level. To help answer any questions about the project, a pre-recorded webcast for the Commonwealth Vendors is available on VendorWeb. Frequently Asked Questions (FAQ’s) are included in the memo to the Commonwealth Vendors

New Prevailing Wage Requirements doc format of New Prevailing Wage Requirements

Please be advised that payment of prevailing wages may be required for certain statewide and departmental contracts available on the Comm-PASS system. Read more........

 

All Contract Vendors Must Use Electronic Payments by 12/31/2011 doc format of All Contract Vendors Must Use Electronic Payments


All current contract vendors and those entering into contracts with the Commonwealth are expected to begin acceptance of electronic payments by December 31, 2011. Read more.......

Enterprise Temporary Help Services, RFR PRF49

A physical Bidders’ Conference is scheduled for this developing solicitation on November 2, 2011 from 10:00 AM to 12:00 PM at One Ashburton Place, 10th Floor (Room 1017), Operational Services Division, Conference Room C. Comm-PASS Training for online bid submissions will also be on November 2, 2011, 1:00 PM to 3:00 PM, One Ashburton Place, Room 1017, OSD Training Room. Additional information is available on Comm-PASS at www.comm-pass.com under the Solicitation section using Document Number PRF49 for Searching. The Comm-PASS Help Line can be reached through email at comm-pass@state.ma.us.

 

Greening of the Massachusetts State Agencies

The Operational Services Division's Environmental Purchasing Program will join the Secretary of the Executive Office of Energy and Environmental Affairs, Rick Sullivan and other state agency representatives at an event sponsored by the Environmental Business Council (EBC) of New England on Friday, September 9, 2011 at the offices of Wilmer Hale LLP on State Street in Boston from 8:00am-12:00noon. The program, titled Greening of the Massachusetts State Agencies, will feature discussions surrounding the Commonwealth's leadership programs aimed at improving conditions for public health and the environment through procurement and energy conservation, while enhancing job growth in the environmental and energy fields and working toward a balanced economy. Details and a draft program agenda as well as more information on the EBC can be viewed at http://www.ebcne.org/.

Keeping Up With Changing Issues

OSD has a Statewide Contract in place that can provide highly specialized services under the Management Consultants, Program Coordinators and Planner Services Contract (PRF46) that will assist organizations in improving their performance. Be informed about changing issues that affect public service while maintaining excellent standards of service. For more information review this contract on Comm-PASS at www.comm-pass.com under contract PRF46.
 

OSD Using On-line Auction Site to Sell Surplus Equipment doc format of sppgovdeals.doc

OSD Will Sell Surplus Equipment
Using On-line Auction Site

The State Surplus Property Office (SSPO), a department within The Operational Services Division is using GovDeals ( www.govdeals.com) an on-line auction web site to sell a 1968 International Loader, 2050 Series A as well as other misc. equipment.

For the past 12 years SSPO has sold surplus vehicles and equipment using the on-line auction method when there is a possibility that an item will sell well. On-line auctions have proven to be an effective way to reach the most bidders in order to obtain the maximum sale price.

If you would like more information regarding on-line auctions, please contact the State Surplus Property Office at 617-720-3146 or email paul.guerino@state.ma.us

 

USEPA Recognizes MA for Leadership in Energy Efficiency

The Commonwealth of Massachusetts is recognized for its best practices in the area of Energy Star by the United States Environmental Protection Agency (USEPA). The case study can be found at http://www.energystar.gov/ia/products/power_mgt/downloads/MA_Case_Study.pdf. The two page review recognizes Massachusetts, and particularly the Operational Services Division (OSD), for their top down leadership approach in promoting energy efficiency through the state procurement process. It highlights the Commonwealth's high level mandates that require the purchase and use of Energy Star® rated equipment and other products and OSD's innovative contract specifications and strategies that embrace the power management capabilities of the products to ensure maximum energy conservation as well as significant long term cost savings

New Apple Volume Purchase Program for Education Orgs.

The Commonwealth of Massachusetts' Operational Services Division in partnership with the Executive Office of Education announces a new program whereby schools may use Apple's Volume Purchase Program, a new program for schools purchasing educational Apps for the classroom. By using this program, schools will save 50% off the educational APPS when purchased in quantities of 20 or more ( see more information attached doc format of applevoucher_62011.doc
). This is the second of two recent initiatives providing savings opportunities for schools; see also "Operational Services Division Announces New Microsoft Agreement for Education Organizations." These programs come at an opportune time for school purchasing departments, who are working now to prepare for the next school year.

Ordering will be through Apple under the Statewide Contract (ITC44).

To learn how to use the program consistently with applicable finance laws, education institutions must review the purchasing guidelines posted on Apple's contract for Statewide Contract ITC44, or contact the OSD Strategic Sourcing Services Lead, Marge MacEvitt at Marge.MacEvitt@state.ma.us, or by phone at (617) 720-3121

 

ANF, OSD and CTR issue new Standard Contract Form

The new, streamlined Standard Contract Form and Instructions doc format of New Standard Contract Form Now Available
is available for your immediate use. Reduced from 11 to 5 pages, a few of the highlights include identification of the Small Business Purchasing Program (SBPP) (pursuant to Executive Order 523) and the Supplier Diversity Program (pursuant to Executive Order 524 (which repealed Executive Order 390) and issuance of  Executive Order 526 regarding Non-Discrimination, Diversity, Equal Opportunity and Affirmative Action (which supersedes Executive Order 478).

The new Standard Contract Form also has updated contractor certifications based upon law and policy changes, including new sections on Contractor Business Ethics and Fraud, Waste and Abuse Prevention, Collusion and Debarment,. Further, the Employment Law, Federal Law and Tax Law sections have been updated and other key cites have been added to ensure contractors are notified of these requirements. Several certifications and Executive Orders have been updated to eliminate the need for separate attachments.

The form has been designed to be populated and distributed electronically to contractors, so that contractors can view hyperlinks and populate any contractor fields. It is available on both OSD's and the Office of the Comptroller's websites.


 

OSD Increases Procurement and Small Business Purchasing Program Threshold Levels

The Operational Services Division issued OSD Policy Guidance 11- 05 doc format of pg1105.doc
: Revised Procurement Threshold Levels and Revised Small Business Purchasing Program Requirements (implementation of Executive Order 523 and Executive Order 533) (Amending OSD Policy Guidance PG11-01).

The purpose of this policy is to increase the thresholds for small and large procurements conducted by Executive Departments for non-construction goods and services and also to align the requirements of the Small Business Purchasing Program (SBPP) with these new procurement thresholds. This new policy will result in consistent threshold levels (of under $150,000 and over $150,000) for Executive Department procurements (referred to as Small Procurements and Large Procurements respectively), the SBPP (required versus optional respectively) and the secondary approval requirements for commodity procurements (only required for those in excess of $150,000 consistent with OSD Policy Guidance 11-03 doc format of pg1103.doc
).

While Executive Departments may begin implementation of the requirements of this policy immediately, all solicitations issued on or after July 1, 2011 must comply with this Policy Guidance. More detailed policy documents and associated guidance related to this policy will be issued by OSD in the upcoming months. In the event of a conflict between the policies articulated in this document and those policies found in the Procurement Information Center, this Policy shall control.

Please forward this information to your procurement staff. If you should have any questions regarding this policy please feel free to contact OSD's Help Desk at comm-pass@state.ma.us.

 


National Small Business Week Highlights (5/23/11)

Last week was National Small Business Week and State Representative Linda Dorcena Forry of Boston established a list of Top Ten Resources for Small Businesses Owners in Massachusetts to highlight the resources available to support the growth and development of Massachusetts small businesses - the Supplier Diversity Program (SDO) and the Small Business Purchasing Program (SBPP), both administered by the Operational Services Division (OSD), are ranked 6 th and 7 th respectively.

By way of these two programs, OSD aims to strengthen the local economy and to act as source of community empowerment and economic revitalization. "Small businesses are the lifeblood of the national economy, and it is no different here in Massachusetts," said Rep. Forry.

Questions about the Supplier Diversity Program or the Small Business Purchasing Program? Please send an email to OSD's Help Desk at comm-pass@state.ma.us.

More…

The Supplier Diversity Office (fka SOMWBA) specializes in assisting minority and women owned businesses. The Commonwealth of Massachusetts spends more than $4 billion each year doing business with firms. More than $240 million of this amount is targeted to SDO businesses. An SDO certification is a marketing tool used to enhance a firm's ability to do business with the Commonwealth.

The Small Business Purchasing Program supports the existence and growth of Massachusetts small businesses by creating opportunities for participating small businesses to procure state funding for non-construction goods and services.

 

Governor Patrick Announces new Sourcing/Procurement and Print/Copy/Mail Operations Executive Orders

Governor Deval Patrick announces the issuance of the following two new Executive Orders which support Operational Services Division sponsored initiatives:

Executive Order No. 531 - Consolidating Executive Department Large Scale Print, Copy and Mail Operations; and

Executive Order No. 533 - Enhancing The Efficiency and Effectiveness of Executive Department Procurements and Establishing a Municipal Procurement Program.

In Executive Order No. 531, Governor Patrick ordered the consolidation of and implementation of best practices in all Executive Department large scale print, copy and mail operations.

In Executive Order No. 533, Governor Patrick ordered, among other requirements, that OSD:

  • Implement specific sourcing/procurement reforms aimed at improving savings and efficiencies;
  • Establish a Municipal Procurement Program in order to assist cities and towns with their purchasing needs;
  • Establish a Procurement Advisory Board which will advise OSD on strategic sourcing opportunities and procurement reforms;
  • Require the appointment of Secretariat Chief Procurement Officers and the submission of Secretariat Procurement Plans; and
  • Establish an eProcurement Advisory Board in order to enhance the Commonwealth's sourcing/procurement systems and tools

 

Procurement Schedule for Network Services (ITT46) and Interim Contract (ITT09)

The Strategic Sourcing Team for Network Services continues to pursue a comprehensive sourcing methodology, which includes a thorough analysis of the current usage of network services, trends in the technologies and industry and will involve substantive input from interested bidders and users of the contract. One of the goals of this process is increased participation in the contract by vendors and users.

For the convenience of users, the interim contract offer will allow current vendors on the Communication Network Services contract (ITT09) to renew for a period ending a maximum of ninety (90) days after the start of the new contract, Network Services (ITT46).

It is expected that the Request for Responses for Network Services will be published in late summer/early fall 2011 with a target contract start date of 1/1/2012.

Interested bidders and users of the contract are strongly encouraged to monitor the Comm-PASS website ( www.comm-pass.com ) for further information and action relative to both contracts, and particularly for the publication of the Network Services (ITT46) Request for Response (RFR) document.

For additional information please contact the OSD Strategic Sourcing Services Lead, Laurie Allen, at laurie.allen@state.ma.us or by telephone at (617) 720-3304.

 

The Catering Services, Conference Space and Hotel Room Accommodation (GRO27) Statewide Contract Re-opening to Add Additional Contractors

The Catering Strategic Sourcing Services Team is re-opening the Request for Response (RFR) for Catering Services, Conference Space and Hotel Room Accommodation (GRO27) on June 1, 2011. This is an additional opportunity for vendors to submit a response and possibly to be added as a statewide contractor. Comm-PASS ( www.comm-pass.com ) On-Line responses will be due by June 22, 2011 by 3:00 PM. It is strongly encouraged that potential bidders monitor the Comm-PASS ( www.comm-pass.com ) web site for the upcoming release of the Catering Services, Conference Space and Hotel Room Accommodation Request for Response (RFR).

The Catering Services, Conference Space and Hotel Room Accommodation GRO27 statewide contract has been awarded as follows: Catering Services (GRO27A) provides catering services only with awards being made to a total of nine contractors with five (5) small businesses listed, Catering Services and/or Conference Space (GRO27B) provides catering services and/or conference space with awards being made to four (4) contractors with one (1) small business listed and Catering Services, Conference Space and/or Hotel Room Accommodations (GRO27C) provides catering services, conference space and/or hotel room accommodation with awards being made to fourteen (14) contractors with four (4) small businesses listed.

 

This re-opening provides another opportunity for small businesses in Massachusetts to become a statewide contractor.

 

Operational Services Division Announces New Microsoft Agreement For Education Organizations

The Commonwealth of Massachusetts' Operational Services Division in partnership with the Executive Office of Education announced a new three-year licensing agreement with Microsoft, Inc. based on the Microsoft Enrollment for Education Solutions Agreement (EES). "Education organizations in Massachusetts now will have the ability to purchase Microsoft licenses based on the number of professional FTEs rather than the number of computers," said Gary Lambert, Assistant Secretary for Operational Services. "Depending on the ratio of FTE professionals to computers, education organizations may save significantly under this new agreement."

Ordering will be through Dell under the Statewide Software Reseller Contract (ITS42). Eligible entities must be signed up by June 10, 2011 for a start date of July 1, 2011.

Benefits of this new licensing program to education organizations or School Districts include:

 

  • Counting people instead of PCs when licensing selected products
  • Receiving discounted pricing based on total number of FTEs from all education organizations participating (The cost of the Desktop Core Package under this Agreement is about $40+/PC range. The same Desktop Core Package under the new EES agreement is priced by Dell at about $43/FTE. Most education organizations have many more PCs than FTEs and many have a ratio of 3 PCs to 1 or more FTEs. Using the new EES agreement, it will not take much more than a 1.2 PC to 1 FTE ratio for education organizations to realize savings.)
  • Counting employees once per year
  • Automatically covering education organization computers and labs for the products licensed
  • Managing and tracking licenses, adding products and obtaining product keys online
  • Electronically distributing software, eliminating the need to manage physical media
  • Predictable subscription spending each year for easy budgeting
  • Inclusion of automatic access to Live@edu

For additional information please contact the OSD Strategic Sourcing Services Lead, Marge MacEvitt at Marge.MacEavitt@state.ma.us, or by phone at (617) 720-3121.

 

OSD Extends a Thank You to Green STAR 2011 Exhibitors and Attendees