The objective of the Massachusetts State Surplus Property Office (SSP) is to insure that the Commonwealth realizes the maximum benefit from State owned surplus personal property by regulating the manner of disposition of such property to State departments, municipalities, not-for-profit organizations and the general public.

With the exclusion of land and buildings which is handled by the Division of Capital Assets Management, departments must periodically assess their inventories of equipment, supplies, and materials and inform SSP of all items that exceed departmental needs.

All State departments are required by State regulation to periodically declare surplus property to the SSP officer.

State Departments gain first priority by submitting Form OSD 25-N Declaration of Need . doc format of OSD 25N - Declaration of Surplus Property Need... If there is no need on record for a particular piece of property, the item is listed in a Surplus Memorandum on this web site and offered to public entities according to state's priority, cost, and notification guidelines.
 

PriorityEntityCostEligible
1 Dept. w/ Declared Need doc format of OSD 25N - Declaration of Surplus Property Need... Noneat any time
2State DepartmentsNoneat any time
3Cities and TownsAdmin Feeafter 30 days
4Licensed Non-ProfitsAdmin Feeafter 50 days
5General PublicAuction/Bidafter 60 days


All departments retain their priority over other public entities throughout the surplus lifecycle, thus a department will have first right to an item over a city or town even after 30 days.

Administration fees charged to the municipalities and non-profit organizations are based on the age, condition, and acquisition value of the item.
 

Surplus property can not be removed or transferred from a department without written approval of the SSP officer.

The State Surplus Property Officer:

  1. Ensures departmental compliance with surplus property declarations (Form OSD 25)
  2. Unilaterally declares surplus status for non-compliant departments
  3. Oversees and authorizes the distribution, transfer and disposal of surplus property
  4. Reviews condition codes of surplus property assigned by departments
  5. Notifies eligible entities of surplus availability
  6. Grants departments waiver of surplus policies case-by-case
  7. Maintains surplus property records
  8. Acts as the receiving agent for Federal Surplus Property.