This page will show you how to tell if an organization is allowed to use Statewide Contracts, how to find lists and contact information for potential clients, how to gain visibility for your company by offering special deals that will be posted on OSD's website and exhibiting at OSD's annual vendor fair, and how to learn about what your competition on the Statewide Contract may be offering.


 

Who Can Buy From Statewide Contracts

Once a Statewide Contractor has signed a Statewide Contract, the potential market for their commodities and services is extensive.  All Executive Departments are required to use Statewide Contracts for their purchases if the goods/services they seek are available on a Statewide Contract.  In addition, many other public and quasi-public entities in the Commonwealth of Massachusetts are eligible, though not required, to use Statewide Contracts. This page provides detailed information on prospective Contract users.

 

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COMMBUYS

COMMBUYS is the Commonwealth's new electronic procurement system, replacing Comm-PASS.  Whether you are a supplier or a buyer, COMMBUYS will ensure you get the best deals in a fair, transparent, open, and competitive process.  Connecting business with government!

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Comm-PASS

Comm-PASS contains information that can be of assistance to Statewide Contracts in marketing goods/services.  You can locate your company’s Statewide Contract as follows:

  1. Go to www.comm-pass.com
  2. Select “Search for a Contract” from the group of links toward the bottom left of the page
  3. Enter the Statewide Contract number in the “Document Number” box and select any Search button
  4. Select the new link at the top of the page, “There are x contract(s)…
  5. Select the eyeglasses next to the title of your contract.  If there is more than one, select the one that is “Active”
The Contract User Guide

As a first step, locate the “Contract User Guide” on the “Forms & Terms” tab.  This document tells Contract users how to use the contract.  Many Statewide Contracts require a second level of competition among the Statewide Contractors – for example, Contract users may be required to request quotes via email from at least three Statewide Contractors, or, in some cases, to post “RFQs” on Comm-PASS.  The Contract User Guide will explain such requirements.  Statewide Contractors will also find it useful to review this document to understand Contract user expectations.

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The Vendors Tab

Next, go to the Vendors tab.  For many (but not all) Statewide Contracts, you will find attachments to each Vendor’s record that provide detailed pricing and services information, sometimes including extracts from the Vendor’s bid.  Statewide Contractors may find it helpful to see what other Statewide Contractors are offering for similar goods/services on the Contract.

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RFQs on Comm-PASS

RFQ (Request for Quote) is a term used by many Contract users to describe a solicitation that is open only to Statewide Contractors on one or more Statewide Contracts.  The Contract User Guide will tell you when/if this is required by the Statewide Contract.  However, for transparency purposes, some Contract users post RFQs on Comm-PASS, even when this is not otherwise required, particularly if the estimated value is significant.  Statewide Contractors may sign up for Comm-PASS notifications (see the “Join” tab) in any “Areas of Interest” that users are likely to select when posting RFQs. 

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Exhibit at MASSbuys

OSD hosts an annual marketing and training trade show, usually in late April or early May, to educate public purchasers and contract end-users on the commodities and services available on statewide contracts, highlight innovative environmentally preferable (green) products, and provide marketing and networking opportunities to the business community. 

The attendees at these events have included public purchasers and contract end users representing all Commonwealth agencies, cities and towns across the state, independent authorities, higher education and eligible not for profit human and social service organizations.

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SaveSmart Program

The OSD $ave$mart Program is a partnership between OSD and Statewide Contractors to create additional cost savings opportunities for all Commonwealth Contract Users.  Statewide Contractors who wish to attract new clients may find that offering a $ave$mart can be beneficial.

To participate, Statewide Contractors must offer goods/services at below their standard Statewide Contract pricing, for a limited time period.   OSD showcases these offerings on the SaveSmart Program webpage.  To participate, vendors prepare an offer using one of the posted $ave$mart offerings as a model.  They then include a brief summary of the offer, the beginning and end dates, contact information for their company, and the OSD SSL (Strategic Sourcing Lead) for the Statewide Contract.

If it takes more than one or two sentences to describe the offer, the $ave$mart should indicate that additional details may be found as an attachment to [Company Name]’s record on the Vendors tab on www.Comm-PASS.com for Statewide Contract [Contract Number].

Submit the draft $ave$mart offer, and an attachment to be posted on Comm-PASS, if applicable, via email to your OSD SSL.  If the offer is accepted, your OSD SSL will arrange to have it posted on the $ave$mart page and on Comm-PASS, if there is a more detailed attachment.

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