Procurement Information Center

Executive Summary of New Information, Policy Changes and Clarifications - 2007 

Procurement Introduction  - OSD Legal Authority, Strategic Oversight and the Required Use of Statewide Contracts

Associated Policies and Guidance:

• Comm-PASS Guidance & Instructions (formerly Comm-PASS policy)  file size 4MB
• Strategic Sourcing Services Managers / Leads 

Procurement Exceptions 

Associated Policies and Guidance:

• Individual Contractors: Contract Employees vs. Independent Contractors  Issued jointly by the Operational Services Division, the Office of the Comptroller and the Human Resources Division
• Incidental Purchasing Policy Guidance 
• OSD Policy Guidance 04-19, Policy Regarding Use of Federal General Services Administration (GSA) Contracts 
• OSD Policy Guidance 05-11, Changes to "A Deal Too Good to Pass Up"

How to Do a Competitive Procurement 

Associated Policies and Guidance:

• Supplier Diversity Program 
• OSD Policy Guidance 05-19 - Procurement and Contract Management Policy Changes 
• Procurement/Contract Management Checklist 
•   AGO Memo on the Review and Approval Process for Legal Services Contracts   
•   AGO Form for the Review and Approval Process for Legal Services Contracts   
• How to Conduct a Procurement Debriefing 

How to Draft a Request for Response 

Associated Policies and Guidance:

• Acquisition Policy  Issued jointly by the Operational Services Division and the Office of the Comptroller
• Contractor Authorized Signatory Listing  Issued jointly by the Operational Services Division and the Office of the Comptroller
• EPP General Information, Requirements and Guidance 
• OSD Policy Guidance 05-13, Protecting Security Sensitive Information During the Procurement Process 
• OSD Policy Guidance 11-02 - Revised Guidance for Executive Order 509: Establishing Nutrition Standards for Food Purchased and Served by State Agencies (Repealing OSD Policy # 09-30) 
  Issued jointly by the Operational Services Division and the Department of Public Health
• Prompt Payment Discounts  Issued jointly by the Operational Services Division and the Office of the Comptroller
• Request for Response/Contract Duration 
• Required Specifications 
• Other Specifications 
• Required Specifications for Information Technology 
• Statewide Contract, Designated Contract, Single or Multiple Department Contract Guidance 

For POS Only:

• Discharge Planning Specifications for Certain Requests for Responses 
• Employment and Training Specifications for Certain Requests for Responses 
• General Audit and Compliance Requirements 
• Multi-Year Contracting For Human and Social Services 
• OSD Update 08-03, Purchase-of-Service (POS) Capital Items Procurement Policy 
• Purchase of Service Attachment Instructions for Human and Social Services 

Contract Execution and Management:

• Commodities and Services 
• State Finance Law and General Requirements 
• Amendments, Suspensions or Terminations  Includes Guidelines on Material Changes in a Contractor's Identity.
• Implementation of Cost Reduction Directive On January 26, 2010 the Executive Office for Administration and Finance issued a FY 2010/2011 Contract Reduction Directive. This directive advised all executive agencies to immediately review all new and existing contracts to identify cost saving opportunities.