Centralized Facility and Infrastructure Asset Maintenance System

 

The Town of Hanover recently transferred the management of all town and school facilities to the Department of Public Works.  Given this new management structure, the town is interested in building a centralized maintenance organization to operate and maintain all of the town’s building and traditional infrastructure assets.  Grant funds were utilized to enhance this centralized system by allowing residents to report building issues via mobile devices, and purchasing mobile devices for staff to use to report the completion of work orders.

Funding Amount: $46,000

Participating entity: Town of Hanover

Centralized Facility and Infrastructure Asset Maintenance System Final Report pdf format of    Centralized Facility and Infrastructure Asset Maintenan  file size 1MB doc format of Centralized Facility and Infrastructure Asset Maintenan file size 7MB

 

 

Consolidation of IT and Maintenance Services 

 

Grant funding allowed the town and school sides to consolidate their information technology and facilities management system.  Funds were used to place both town and school functions on the same web based application for help desk and asset management. The town and school department used budgetary funding to hire a joint Technology Systems Administrator.

Funding Amount: $28,211

Participating entity: Town of Middleborough

Consolidation of IT and Maintenance Services Final Report pdf format of    Consolidation of IT and Maintenance Services  doc format of Consolidation of IT and Maintenance Services

 

 

 

Libraries as Part of Emergency Response Teams

 

After the fall storm of 2011, the Memorial Hall Library realized that it became a hub for people to congregate, stay warm, and interact with others.  The library used grant funding to enhance the library’s role as an information center through the development of information kiosks.  This project also served as the impetus for the library director to become part of the town’s emergency response team.

Funding Amount: $29,967

Participating entity: Town of Andover

Libraries as Part of Emergency Response Teams Final Report pdf format of    Libraries  doc format of Libraries file size 2MB

 

 

 

 

Shared Transportation Resources Among Five Municipalities and One Business in the Acton Region

 

Each of these five communities had limited transportation options.  This grant allowed the towns to work with Clock Tower Place Office Park in Maynard to develop a regional transportation system by sharing their transportation resources, such as Council on Aging vans.

Funding Amount: $184,575

Participating entities: Towns of Acton (Lead), Boxborough, Littleton, Maynard, and Stow

Shared Transportation Resources Final Report pdf format of    Shared Transportation Resources  doc format of Shared Transportation Resources file size 1MB

 

 

 

Massachusetts Statewide Performance Management Program

These five communities partnered with the Collins Center at UMass Boston to develop a regional system of municipal performance management.  Funds were utilized to subsidize the StatNet program, a group that any municipality can join and which meets four times per year to discuss specific areas of interest, such as E911 response times or DPW fleet maintenance.  Additionally, CIC funds were used to hire five analysts at the Collins Center who worked with 20 communities, chosen through a competitive process, to develop CitiStat or similar performance management programs in each community.  Each analyst worked with a portfolio of four municipalities, providing direct service on data collection, analysis, and performance management program development.

Funding Amount: $373,000

Participating entities: Lowell (Lead), Amesbury, Somerville, Woburn, and Worcester

Massachusetts Statewide Performance Management Program Final Report pdf format of    City of Lowell FY CIC Report  file size 1MB doc format of City of Lowell file size 3MB