HOURS REDUCED TO LESS THAN PART-TIME

If an employee falls below 18 ¾ hours in a 37.5-hour workweek or 20 hours in a 40-hour workweek, the employee is no longer eligible for most GIC benefits.  The HR/CMS or UMASS payroll system will automatically terminate GIC Health, Life, LTD and/or Dental/Vision coverage.  Coverage will end at the end of the following month.

For HCSA and DCAP, stop the HCSA/DCAP and pre-tax fee amount deductions in the payroll system.

The employee may elect to continue health coverage through the Massachusetts Health Connector, COBRA, or Non-Group Conversion.  

Give the employee the Marketplace Notice.

HOURS REINSTATED TO PART-TIME OR MORE

If an employee resumes at least part-time status (18.75 hours in a 37.5-hour workweek or 20 hours in a 40- hour workweek) after his/her GIC coverage has been terminated, the employee is considered a new hire.  He/she is subject to the new hire waiting period beginning on the date he/she resumes half-time to full-time status.  Follow the NEW HIRE section.

If an employee resumes at least part–time status before the coverage termination date, coverage will continue uninterrupted. 

SALARY CHANGE

  • Salary increases will affect automatic Optional Life insurance coverage increases and the corresponding premium and will also affect the LTD premium.  The interface between the GIC MAGIC system and HR/CMS or UMASS payroll system will automatically update this change.  GIC Coordinators do not need to complete any forms or enter any transactions into the MAGIC system. 
  • If an employee has a salary reduction, LTD premiums will automatically be reduced based on salary.

OPTIONAL LIFE INSURANCE REDUCTION

If an employee requests a reduction in Optional Life insurance:

  1. Employee completes and signs Employment Status Change Form (Form-1A).
  2. Review and sign Employment Status Change Form (Form-1A).
  3. Enter change in MAGIC system.  The effective date of the new amount of life insurance is the first day of the second month following the employee’s reduction request.
  4. Photocopy Employment Status Change Form (Form-1A) and file in the employee’s personnel file.
  5. Send original Employment Status Change Form (Form-1A) to the GIC.

AGENCY TRANSFER

When an employee transfers from one state agency to another:

  1. Complete GIC Employment Status Change Form (Form-1A) on behalf of the employee:
    • If employee is transferring to another agency, indicate the name of the agency or GIC participating municipality the employee is transferring to and the last day of work.
    • If the employee is transferring from another state agency or GIC participating municipality, indicate the name of the agency the employee is transferring from and the hire date.
  2. Enter the appropriate action/reason on the employee’s job record on the HR/CMS or UMASS payroll system.  Note that employees are not allowed to change health plans at the time of transfer unless the employee is moving outside of a health plan’s service area.
  3. Photocopy completed Employment Status Change Form (Form-1A) and file in the employee’s personnel file.
  4. Send original Employment Status Change Form (Form-1A) to the GIC.
  5. The effective date of the transfer will be the first day of the second month following the transfer as long as the GIC has been notified with the Employment Status Change Form (Form-1A).

POSITION CHANGE GIC DENTAL/VISION

See the GIC DENTAL/VISION ELIGABILITY section before completing the following processes.

Personnel changes affect GIC Dental/Vision eligibility, effective dates, and terminations.

If a bargaining unit employee changes to a management position or a non-confidential employee changes to a confidential position, complete the following within 60 days of the position change.  If the GIC receives the enrollment form after the 60 day period, the employee may only enroll during Annual Enrollment:

  1. Complete the Dental/Vision Enrollment/Change Form (Form-1DV).  If received within 60 days, the effective date will be the first day of the second month following the position change.
  2. Enter the enrollment in the MAGIC system.
  3. Photocopy and file the Form-1DV in the employee’s personnel file.
  4. Send the original Form-1DV to the GIC within 60 days of the position change.

If a management employee changes to a bargaining unit position or a confidential employee changes to a non-confidential position, complete the following:

  1. Complete the Dental/Vision Enrollment/Change Form (Form-1DV) and check the Cancel Coverage box.  The effective date will be the first day of the second month following the position change.
  2. Enter the cancellation in the MAGIC system.
  3. Photocopy and file the Form-1DV in the employee’s personnel file.
  4. Send the original GIC Form-1DV to the GIC.

This information provided by the Group Insurance Commission .