HOURS REDUCED TO LESS THAN PART-TIME

If an employee falls below 18 ¾ hours in a 37.5-hour workweek or 20 hours in a 40-hour workweek, the employee is no longer eligible for GIC benefits. The HR/CMS or UMASS payroll system will automatically terminate GIC Health, Life, LTD and/or Dental/Vision coverage. Coverage will end at the end of the following month. For HCSA and DCAP, stop the HCSA/DCAP/HCSAF deductions in the payroll system. The employee may elect to continue health coverage through COBRA, non-group conversion or the Health Connector.  

For HCSA and DCAP, stop the HCSA/DCAP and pre-tax fee amount deductions in the payroll system.

The employee may elect to continue health coverage through COBRA, Section 125 Plan for non-GIC eligible employees, Non-Group Conversion, or the Massachusetts Health Connector.  

Give the employee information on the Commonwealth’s Section 125 Plan and a Marketplace Notice.

If an employee falls below 18 ¾ hours in a 37.5-hour workweek or 20 hours in a 40-hour workweek, the employee is no longer eligible for most GIC benefits.  The HR/CMS or

UMASS payroll system will automatically terminate GIC health, life, LTD and/or dental/vision coverage.  Coverage will end at the end of the following month.

For HCSA and DCAP, stop the HCSA/DCAP and pre-tax fee amount deductions in the payroll system.

The employee may elect to continue health coverage through COBRA, Non-Group Conversion or the Massachusetts Health Connector.  Give the employee the Health Insurance Responsibility Disclosure (HIRD) form:

  1. Fill in the lowest available monthly employee share of GIC health insurance individual coverage premium using the most current GIC rate sheet.
  2. Verify that the employee has completed the form accurately and completely.  If the employee refuses to complete the form, document efforts to obtain the information from the employee.
  3. Retain all HIRD forms for three years and make them available to the Health Connector upon request.  Do not send the form to the GIC.

HOURS REINSTATED TO PART-TIME OR MORE

If an employee resumes at least part-time status (18.75 hours in a 37.5-hour workweek or 20 hours in a 40- hour workweek) after his/her GIC coverage has been terminated, the employee is considered a new hire.  He/she is subject to the new hire waiting period, beginning on the date he/she resumes half to full time status.  Follow the NEW HIRE section.

If an employee resumes at least part–time status before the coverage termination date, coverage will continue uninterrupted. 

SALARY CHANGE

  • Salary increases will affect automatic optional life insurance coverage increases and the corresponding premium and will also affect the LTD premium.  The interface between the GIC MAGIC System and HR/CMS or UMASS payroll system will automatically update this change.  GIC Coordinators do not need to complete any forms or enter any transactions into the MAGIC system.
  • If an employee has a salary reduction, LTD premiums will automatically be reduced based on salary. 

OPTIONAL LIFE INSURANCE REDUCTION

If an employee requests a reduction in optional life insurance:

  1. Employee completes and signs GIC Insurance Enrollment and Change Form (Form 1).
  2. Review and sign Insurance Enrollment and Change Form (Form-1).
  3. Enter change in MAGIC system. The effective date of the new amount of life insurance is the first day of the second month following the employee’s reduction request.
  4. Photocopy Insurance Enrollment and Change Form (Form-1) and file in the employee’s personnel file.
  5. Send original Insurance Enrollment and Change Form (Form-1) to the GIC.

AGENCY TRANSFER

When an employee transfers from one state agency to another:

  1. Complete GIC Insurance Enrollment and Change Form (Form-1) on behalf of the employee:
    • If employee is transferring to another agency, check box 7 and indicate the name of the agency the employee is transferring to and the effective date.
    • If the employee is transferring from another state agency, check box 8 and indicate the name of the agency the employee is transferring from and the date.
  2. Enter the appropriate action/reason on the employee’s job record on the HR/CMS or UMASS payroll system.  Note that employees are not allowed to change health plans at the time of transfer unless the employee is moving outside of a health plan’s service area.
  3. Photocopy completed GIC Insurance Enrollment and Change Form (Form-1) and file in the employee’s personnel file.
  4. Send original Insurance Enrollment and Change Form (Form-1) to the GIC.
  5. The effective date of the transfer will be the first day of the second month following the transfer as long as the GIC has been notified with the Insurance Enrollment and Change Form (Form-1).

POSITION CHANGE GIC DENTAL/VISION

See the GIC Dental/Vision Eligibility section before completing the following processes.

Personnel changes affect GIC Dental/Vision eligibility, effective dates, and terminations.

If a bargaining unit employee changes to a management position or a non-confidential employee changes to a confidential position, complete the following:

  1. Complete the Dental/Vision Enrollment and Change Form (Form-1).  The effective date will be the first day of the second month following the position change as long as the GIC has been notified with the Dental/Vision (Form-1).
  2. Enter change in the MAGIC system.
  3. Photocopy and file the Dental/Vision (Form 1) in the employee’s personnel file.
  4. Send the original GIC Dental/Vision (Form 1) to the GIC.

If a management employee changes to a bargaining unit position or a confidential employee changes to a non-confidential position, complete the following:

  1. Complete the Dental/Vision Enrollment and Change Form (Form-1).  The effective date will be the first day of the second month following the position change.
  2. Enter change in the MAGIC system.
  3. Photocopy and file the Dental/Vision (Form-1) in the employee’s personnel file.
  4. Send the original GIC Dental/Vision (Form-1) to the GIC.

This information provided by the Group Insurance Commission .