FMLA MILITARY EXIGENCY LEAVE

An employee who is on an approved leave of absence due to Family Medical Leave Act (FMLA) Military Exigency Leave (e.g., employee’s spouse, son, daughter or parent has been notified of call to active duty status with the military) may continue health and life coverage at his/her current employee contribution percentage for 12 weeks only.

To process an FMLA Military Exigency Leave:

  1. Complete Employment Status Change Form (Form-1A) on behalf of the employee. Check off the appropriate Leave Type and indicate the leave start date and leave end date and last day on payroll.
  2. Photocopy the Employment Status Change Form (Form-1A) and file it in the employee’s personnel file.
  3. Send the original Employment Status Change Form (Form-1A) to the GIC.
  4. Enter the appropriate action/reason on the employee's job record on the HR/CMS or UMASS payroll system putting the employee on leave.
  5. The GIC will bill the employee for his/her share of the monthly premium.

MILITARY CAREGIVER LEAVE

An employee who is on an approved leave of absence as a military caregiver may continue health and life coverage at his/her current employee contribution percentage for 26 weeks.

To process a Military Caregiver Leave:

  1. Complete Employment Status Change Form (Form-1A) on behalf of the employee. Check off the appropriate Leave Type and indicate the leave start date and leave end date and last day on payroll.
  2. Photocopy the Employment Status Change Form (Form-1A) and file it in the employee’s personnel file.
  3. Send the original Employment Status Change Form (Form-1A) to the GIC.
  4. Enter the appropriate action/reason on the employee’s job record on the HR/CMS or UMASS payroll system putting the employee on leave.
  5. The GIC will bill the employee his/her share of the monthly premium.

MILITARY LEAVE

Military Members may want to compare their GIC benefits with those offered by the Federal Government to determine whether the Federal Government’s coverage will be sufficient for their spouse and/or dependents.  An employee with family coverage may want to continue coverage for the benefit of his/her family.  Alternately, an employee who is on leave of absence due to active military service in the United States Armed Forces may drop his or her insurance coverage for the duration of his or her leave of absence. Upon return to active employment, the employee's insurance coverage shall be restored on the same terms as would be in effect if the leave of absence had not occurred.

Employees with GIC coverage taking an unpaid military leave of absence may do one of the following:

  • Retain GIC health and life benefits.  The GIC will direct bill the employee for his or her share of premiums at his or her home address.  As long as the monthly premiums are paid, GIC health and life benefits will continue.
  • Cancel all insurance coverage.  Upon return, the employee may apply within 60 days to reinstate the same GIC coverage he or she carried immediately prior to the unpaid military leave of absence.  The effective date will be the first of the month following receipt of completed forms and documentation.
  • Cancel health coverage and retain life insurance only coverage. The monthly premiums for life insurance will be billed and sent to the employee’s address on file at the GIC. As long as the monthly premiums are paid, GIC life benefits will continue.

To Process a Military Leave:

  1. Complete Employment Status Change Form (Form-1A) on behalf of the employee.
  2. Photocopy the Employment Status Change Form (Form-1A) and file it in the employee’s personnel file.
  3. Send the original Employment Status Change Form (Form-1A) to the GIC.
  4. Enter the appropriate action/reason on the employee's job record on the HR/CMS or UMASS payroll system putting the employee on leave.

This information provided by the Group Insurance Commission .

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