MILITARY LEAVE PROCEDURE

Military Members may want to compare their GIC health benefits with those offered by the Federal Government to determine whether the Federal Government's coverage will be sufficient for their spouse and/or dependents. An employee with family coverage may want to continue coverage for the benefit of their family. Alternately, an employee who is on leave of absence due to active military service in the United States Armed Forces may drop his or her insurance coverage for the duration of his or her leave of absence. Upon return to active employment, the employee's insurance coverage shall be restored on the same terms as would be in effect if the leave of absence had not occurred.

Employees with GIC health coverage taking an unpaid military leave of absence may do one of the following:

    • Cancel health insurance coverage. Upon return, the employee may apply within 60 days to reinstate the same GIC coverage he or she carried immediately prior to the unpaid military leave of absence.  The effective date will be the first of the month following receipt of the completed form and documentation.
    • Retain GIC health benefits.  The municipality must collect the employee’s share of GIC premiums.  As long as the monthly premiums are collected during the military leave, GIC health benefits will continue.

To Process a Military Leave Health Insurance Cancelation:

  1. The employee completes Municipal Employment Status Change Form (Form-1AMUN) with the “cancel coverage” box checked.
  2. Photocopy the Municipal Employment Status Change Form (Form-1AMUN) and file it in the employee’s personnel file.
  3. Send the original Municipal Employment Status Change Form (Form-1AMUN) to the GIC.

RETURNING TO WORK AFTER A MILITARY LEAVE OF ABSENCE

When an employee returns to work after a leave of absence, complete the following:

  1. Employee complete a Municipal Employment Status Change Form (Form-1AMUN) on behalf of the employee.  Indicate the return from leave date in the Leave of Absence section.  The employee is not subject to the New Hire waiting period as long as the Military Discharge Release forms are attached to the form.  
  2. Employee completes completes Municipal Employment Status Change Form (Form-1AMUN) for family coverage.  Must also provide:
    • For spousal coverage – copy of marriage certificate
    • For former spouse – provide following sections of the legal separation or divorce decree: page with absolute date, health insurance language, signature pages, and former spouse’s address
    • For dependent coverage under age 19 – copy of birth certificate(s) – the birth certificate must show the parent-child relationship
    • For dependent coverage age 19 or over – Dependent Age 19 to 26 Enrollment form and a copy of birth certificate or, for handicapped dependent coverage – Handicapped Dependent Application and a copy of birth certificate. Birth certificates must show the parent-child relationship to the insured or his/her spouse.
  3. Photocopy the form and copy of Military Discharge Release form and file it in the employee’s personnel file.
  4. Send the original Municipal Employment Status Change Form (Form-1AMUN) and copy of Military Discharge Release form to the GIC within 60 days of the return to work.  Forms and documentation received after 60 days of the return from military leave will be returned and the employee may re-apply for coverage during Annual Enrollment.
  5. Update your payroll system to resume payroll deductions.

This information provided by the Group Insurance Commission .

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