COVERAGE END DATES AND PROCEDURES
Advise any employee leaving municipal service of the following GIC coverage end dates:
Date employment ends GIC coverage end date
January 1-31 February 28
February 1-29 March 31
March 1-31 April 30
April 1-30 May 31
May 1-31 June 30
June 1-30 July 31
July 1-31 August 31
August 1-31 September 30
September 1-30 October 31
October 1-31 November 30
November 1-30 December 31
December 1-31 January 31
You are responsible for collecting the employee’s share of GIC premiums through the coverage end date.
All municipalities must advise employees leaving municipal service of their right to continue group insurance coverage. All persons leaving municipal service must be given a copy of the COBRA Notice at the time of their leaving municipal service.
TERMINATION PROCEDURES – EXCEPT FOR SCHOOL DEPT. EMPLOYEES WHO PREPAY FOR THE SUMMER
When an employee advises you that he or she is leaving municipal service:
- Advise the employee that his/her health coverage ends at the end of the month following the month the employee ends municipal service. You are responsible for collecting the employee’s share of GIC premiums through the coverage end date.
- Complete Municipal Insurance Enrollment and Change Form (Form-1MUN) on behalf of the employee. Check termination box 9. For the termination reason, enter “leaving municipal service”. For the termination date, enter the last day of work (excluding vacation time).
- Photocopy the completed Municipal Insurance Enrollment and Change Form (Form-1MUN) and file it in the employee’s personnel file.
- Send the original Municipal Insurance Enrollment and Change Form (Form-1MUN) to the GIC.
TERMINATION FOR SCHOOL DEPT. EMPLOYEES WHO PREPAY THEIR GIC PREMIUMS THROUGH THE SUMMER (TEACHERS)
When a school department employee advises you that he or she is leaving municipal service at the end of the school year and has prepaid his/her health premiums through the summer:
1. Complete Municipal Insurance Enrollment and Change Form (Form-1MUN) on behalf of the employee. Check termination box 9. For the termination reason, enter “leaving municipal service”. For the termination date, enter the last day of work in the School Department Employees only section (excluding vacation/personal/sick time) and enter the premium paid through date for all premiums paid through the summer months. GIC coverage will end on the premium paid through date.
2. Photocopy the completed Municipal Insurance Enrollment and Change Form (Form-1MUN) and file it in the employee’s personnel file.
3. Send the original Municipal Insurance Enrollment and Change Form (Form-1MUN) to the GIC.
The employee’s health options depend on his or her age and length of municipal service. See the corresponding options and procedures below. Options are listed in order of recommended selection.
BENEFIT OPTIONS: NOT ELIGIBLE FOR RETIREMENT
Option 1: Keep GIC health coverage under COBRA.
Benefit: Allows the employee to stay in the same plan with the same group rate
Drawback: Employee pays 100% of the premium plus 2% for administration (no municipal contribution). Maximum coverage length – 18 months.
Procedure: If the employee elects COBRA, check the COBRA block on Municipal Insurance Enrollment and Change Form (Form-1MUN) before sending it to the GIC. Give the employee a COBRA application (available on the GIC’s website.) Advise the employee that although he/she has 60 days to elect COBRA coverage, the coverage is effective the first day of the month following the coverage end date. The longer the employee waits to send in the application, the more he/she will owe in retroactive premiums. Instruct the employee to complete and send the COBRA application directly to the GIC.
Option 2: Health Connector coverage for Massachusetts residents.
Benefit: A choice of health insurance options with different benefits and prices. Depending on which plan you choose, your monthly premium with the Health Connector could be lower than other coverage options. Unlike COBRA coverage, Health Connector coverage does not have a maximum coverage period; you can continue coverage as long as you pay your premiums on time.
Drawback: Benefits may not be the same as the coverage you had through the GIC. If the employee enrolls in Health Connector coverage, he/she is waiving his/her right to elect health insurance under the GIC’s COBRA or conversion options.
Procedure: Instruct the employee to contact the Health Connector for information and enrollment: MAhealthconnector.org; 1-877-623-6765
Option 3: Convert to Non-Group health with current plan(s).
Benefit: Can keep coverage beyond 18 months.
Drawback: Benefits almost always less comprehensive than GIC plan coverage.
Procedure: Check non-group conversion on Municipal Insurance Enrollment and Change Form (Form-1MUN) before sending it to the GIC. Instruct the employee to contact their health plan for a non-group conversion application, benefit changes, procedures and costs.
BENEFIT OPTIONS: DEFERRED RETIREMENT
Instruct the employee to contact their retirement board to confirm retirement eligibility.
If the employee is vested but not yet eligible, or chooses not to collect their monthly pension, we recommend that the employee elect Deferred Retirement. Under this option, the employee must keep his/her money in the retirement system until he/she retires. If the employee will not receive health coverage elsewhere, he or she can elect to keep health coverage at the full cost premium until retirement. When the employee applies for their pension (at retirement) he or she should notify the GIC in order to pick up health coverage.
Deferred Retirement Coverage:
Keep health insurance paying 100% of the premium until retirement. Advise the employee that if he or she gets coverage elsewhere before retirement, he/she may cancel health coverage.
Procedure: Instruct the employee to check the deferred retiree block on Municipal Insurance Enrollment and Change Form (Form-1MUN), indicate his/her health selection and sign it before sending it to the GIC and include a letter from the Municipal Retirement Board indicating that the employee has elected to keep their money in the retirement system until retirement.
For the other alternatives, see the benefits, drawbacks, and procedures for NOT ELIGIBLE FOR RETIREMENT.
If the employee has twenty or more years of state service at any age or ten or more years of state service age 55 or over and wishes to retire and collect a monthly pension, see the RETIREMENT section for procedures.
This information provided by the Group Insurance Commission .