Appointment

Civil Service Law requires appointing authorities to appoint qualified applicants from civil service certification lists. Depending upon if a delegation agreement is in place, the appointing authority may either create a certification list locally or request a certification list from the Human Resources Division. The types of appointments that can be made are: Emergency, Intermittent, Permanent, Provisional and Temporary. Select the appropriate link for more information.

Topics to be covered in this section:

Hiring from a Certification List
Making an Appointment to a Labor Service Position
Requesting a Provisional Appointment


Hiring from a Certification List

Hiring from a Certification (Official, Labor Service and Delegated Labor Service)

The Appointing Authority completes a Civil Service Requisition (Form 13) to request a certification to the Human Resources Division (HRD).
HRD issues a list of eligible applicants to the Appointing Authority.

Official Service - Applicant names are arranged in order of scores.
Labor Service - Applicant names are arranged in order of labor service registration number. (HRD processes Labor Service certification requests for state agencies and the city of Boston. All other municipalities are delegated this responsibility (see Delegated Labor Service below.)

Interview notices are mailed to applicants whose names appear on the certification to sign the certification if they are willing to be considered for appointment. This notice indicates a specific date or time frames by which the applicant must respond.

The interviewer ensures that the applicant has access to sign off on the certification report.
Any provisional appointee or promotee occupying the position must be terminated within thirty days of receipt of certification.

Entrance requirements are checked, if applicable (Official Service Only).

The Appointing Authority sends in a written request for additional names if, at the close of the interview time frame, an insufficient number of applicants have indicated a willingness to accept the appointment.

Appointing Authority ensures that appointments are made in accordance with the PAR .09 selection ratio 2n+1, PAR .08 and MGL Ch 31, section 27. Appointments should be made in the order for which the applicant's name appears on the certification. Reasons for selection, non-selection and removal must also be submitted to HRD.

The Appointing Authority submits to HRD the Certification and Report Supplement (Form 16, Form 16 II), Authorization of Employment (Form 14, municipal only) along with any additional documentation for review and approval.

HRD reviews and notifies the appointing authority of approval or disapproval of an appointment(s) within 15 days.

Once an original appointment is approved, applicant(s) may be employed and may begin serving their probationary period. No probationary period is necessary when an appointment is made from a departmental promotional list.

HRD notifies bypassed applicants for non-delegated communities of reasons for non-selection or selection.

Delegated communities should follow all of the steps except they should maintain paperwork on file and send in copies of the appropriate Certification and Report Supplement (Form 16, Form 16 II), Authorization of Employment (Form 14) and any supporting documentation to support their selection from certification. (See PAR .08, .09, .19, MGL Chapter 31, Sections 25, 27, 28 and Delegated Labor Service Manual)

Making an Appointment to a Labor Service Position

City of Boston/State Labor Service

The applicant files a Labor Service application at the Human Resources Division (HRD), Customer Services or the HRD website (Boston Labor Service Application or State Labor Service Application).

The applicant is assigned a Labor Service eligible number by HRD.

The applicant receives written notification of their assigned eligible number.

The applicant's name is placed on the labor service register in order of their labor service eligible number for five years from receipt of application in HRD. An applicant may request in-writing that their name remain on the list for an additional five years only.

The names of veterans appear at the top of the list in order of their eligible number.

Applicants may add job titles for which they qualify to their eligible number by letter.

Applicants are notified when their name is reached for certification.

Applicants must remember that it is very important to update their address in writing, when a change in address has taken place.

Delegated Labor Service

Applicant files a labor service application at their local City or Town Hall or at any other community they are interested in being considered for employment.

Applicant is assigned a labor service eligible number.

Applicant should receive a letter of notification from the Local Labor Service Director of their assigned labor service eligible number.

Applicant's name is placed on the labor service register in order of their
eligible number. An applicant may request in writing that their name remain on the list for an additional five years only.

The names of veterans appear at the top of the list in order of their eligible
number.

Applicants may add job titles to their eligible number, for which they qualify, in- writing.

Applicants are notified in- writing when their name is reached for certification.

Applicants must remember that it is their responsibility to update their address in- writing, when a change in address has taken place.(PAR .19 and .20 and Delegated Labor Service Manual)

Requesting a Provisional Appointment

When there is no active civil service eligible list, you may fill the vacancy on a provisional basis, by either a provisional promotion of someone in your department who has permanent civil service status in the next lower title in the career series or by a provisional appointment of someone outside the department. You must submit a Provisional Appointment Request (Form 15) or a Provisional Promotion Request (Form 15A) with your Civil Service Requisition form requesting an examination when making either type of appointment.

Please sign, date and mail the completed Civil Service Requisition Form to:
Human Resources Division
Civil Service Unit
One Ashburton Place
Boston, MA 02108


This information provided by the Human Resources Division .