Back to Self-Service Time and Attendance Online Learning and Support Tools 


Important Reminders:

  • Regular time is defined as hours worked. 
  • Follow your Agency’s practice for reporting leave (i.e., pre-approval, etc).  If you have questions regarding your Agency’s leave usage practices, please contact your Agency human resources/payroll office. 
  • Each row of time reporting information is tied to a unique time reporting code.
  • You can report time up to 42 days in advance by clicking on the NEXT WEEK link located above your timesheet and reporting leave in the appropriate time period. 
  • You can adjust time up to 15 days in the past by clicking the PREVIOUS WEEK link located above your timesheet and reporting leave in the appropriate time period. This is referred to as a PRIOR PAY PERIOD ADJUSTMENT.
  • The deadline for time reporting is each Thursday at 5:00PM.
  • Remember to review your leave in the BALANCES table to ensure you have enough leave to cover your time away from work.

 

Reporting Leave for the Week

StepAction
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, click on the TIMESHEET link located in the QUICK LINKS menu box.
3. Your timesheet will be displayed, pre-populated with your regular work schedule.
4. Next, in the TRC column, click on the magnifying glass icon in the row for each day you wish to take leave.  This will display the LOOK UP TRC table. Scroll through the table and click on the time reporting code you wish to use.  Repeat this step for each day you are using leave.

An Important Reminder:   Please notify your manager any time you add/delete a row and make changes to your timesheet after it has been approved (check the status column on your timesheet to confirm whether or not your manager has approved your time).  Your manager must review and approve your edited timesheet.  Failure to notify your manager of changes may result in inaccurate pay.
5. If your timesheet is accurate, click on the SUBMIT button.
6. The SUBMIT CONFIRMATION page will display.  By clicking the OK button on this page, you are certifying your attendance record. 
7. Review your REPORTED HOURS and SCHEDULED HOURS information above your timesheet.  If your reported hours are less than your scheduled hours, please review your timesheet for accuracy. 
8. Review the REPORTED HOURS SUMMARY table for accuracy.
9. Review the STATUS column in the REPORTED TIME STATUS table.  Notice that the value in the status column is now NEEDS APPROVAL.  After your manager/supervisor reviews and approves the time you submitted, the status will change to APPROVED
10. Review the BALANCES table.  Notice that your COMP TIME, PERSONAL, SICK, or VACATION balance has been reduced by the amount of leave reported in your timesheet. 
11. Click on the SIGN OUT link to log out of Employee Self-Service.

 

Reporting Leave for an Entire Day

StepAction
1Log in to Employee Self-Service with your user ID (employee ID) and password.
2From the Employee Self-Service homepage, click on the TIMESHEET link located in the QUICK LINKS menu box.
3Your timesheet will be displayed, pre-populated with your regular work schedule.
4Click on the ADD A ROW (+) icon on your timesheet.  As a reminder, each unique TRC requires a row.   
5Locate the day you want to take leave.  Remove your work hours and enter your leave hours into the new row.

An Important Reminder:   Please notify your manager any time you add/delete a row and make changes to your timesheet after it has been approved (check the status column on your timesheet to confirm whether or not your manager has approved your time).  Your manager must review and approve your edited timesheet.  Failure to notify your manager of changes may result in inaccurate pay.
6In TRC column, in the new row, click on the magnifying glass icon to display the LOOK UP TRC table.  Scroll through the table and click on the time reporting code you wish to use. 
7If your timesheet is accurate, click on the SUBMIT button.
8The SUBMIT CONFIRMATION page will display.  By clicking the OK button on this page, you are certifying your attendance record. 
9Review your REPORTED HOURS and SCHEDULED HOURS information above your timesheet.  If your reported hours are less than your scheduled hours, please review your timesheet for accuracy. 
10Review the REPORTED HOURS SUMMARY table for accuracy.
11Review the STATUS column in the REPORTED TIME STATUS table.  Notice that the value in the status column is now NEEDS APPROVAL.  After your manager/supervisor reviews and approves the time you submitted, the status will change to APPROVED
12Review the BALANCES table.  Notice that your COMP TIME, PERSONAL, SICK, or VACATION balance has been reduced by the amount of leave reported in your timesheet. 
13Click on the SIGN OUT link to log out of Employee Self-Service.

 

Reporting Leave with Regular Time

StepAction
1Log in to Employee Self-Service with your user ID (employee ID) and password.
2From the Employee Self-Service homepage, click on the TIMESHEET link located in the QUICK LINKS menu box.
3Your timesheet will be displayed, pre-populated with your regular work schedule.
4Click on the ADD A ROW (+) icon on your timesheet.  As a reminder, each unique TRC requires a row.  

An Important Reminder:   Please notify your manager any time you add/delete a row and make changes to your timesheet after it has been approved (check the status column on your timesheet to confirm whether or not your manager has approved your time).  Your manager must review and approve your edited timesheet.  Failure to notify your manager of changes may result in inaccurate pay.
5Locate the day you want to take leave.  Edit your work hours to reflect hours worked and enter your leave hours into the new row.
6In TRC column, in the new row, click on the magnifying glass icon to display the LOOK UP TRC table.  Scroll through the table and click on the time reporting code you wish to use. 
7If your timesheet is accurate, click on the SUBMIT button.
8The SUBMIT CONFIRMATION page will display.  By clicking the OK button on this page, you are certifying your attendance record. 
9Review your REPORTED HOURS and SCHEDULED HOURS information above your timesheet.  If your reported hours are less than your scheduled hours, please review your timesheet for accuracy. 
10Review the REPORTED HOURS SUMMARY table for accuracy.
11Review the STATUS column in the REPORTED TIME STATUS table.  Notice that the value in the status column is now NEEDS APPROVAL.  After your manager/supervisor reviews and approves the time you submitted, the status will change to APPROVED
12Review the BALANCES table.  Notice that your COMP TIME, PERSONAL, SICK, or VACATION balance has been reduced by the amount of leave reported in your timesheet. 
13Click on the SIGN OUT link to log out of Employee Self-Service.

 

Reporting Multiple Leave Types

StepAction
1Log in to Employee Self-Service with your user ID (employee ID) and password.
2From the Employee Self-Service homepage, click on the TIMESHEET link located in the QUICK LINKS menu box.
3Your timesheet will be displayed, pre-populated with your regular work schedule.
4Click on the ADD A ROW (+) icon on your timesheet.  As a reminder, each unique TRC requires a row.  Add a row for each individual leave type you wish to use.  Example, if you want to use both personal and vacation leave, you will need to add two rows.

An Important Reminder:   Please notify your manager any time you add/delete a row and make changes to your timesheet after it has been approved (check the status column on your timesheet to confirm whether or not your manager has approved your time).  Your manager must review and approve your edited timesheet.  Failure to notify your manager of changes may result in inaccurate pay.
5Locate the day you want to take leave.  Edit or remove your regular hours and enter leave hours into the new rows.  Remember, each TRC requires a unique row. 
6In TRC column, in the new rows, click on the magnifying glass icon to display the LOOK UP TRC table.  Scroll through the table and click on the time reporting code you wish to use. 
7If your timesheet is accurate, click on the SUBMIT button.
8The SUBMIT CONFIRMATION page will display.  By clicking the OK button on this page, you are certifying your attendance record. 
9Review your REPORTED HOURS and SCHEDULED HOURS information above your timesheet.  If your reported hours are less than your scheduled hours, please review your timesheet for accuracy. 
10Review the REPORTED HOURS SUMMARY table for accuracy.
11Review the STATUS column in the REPORTED TIME STATUS table.  Notice that the value in the status column is now NEEDS APPROVAL.  After your manager/supervisor reviews and approves the time you submitted, the status will change to APPROVED
12Review the BALANCES table.  Notice that your COMP TIME, PERSONAL, SICK, or VACATION balance has been reduced by the amount of leave reported in your timesheet. 
13Click on the SIGN OUT link to log out of Employee Self-Service.

 


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Last Updated: April 25, 2015