Employees will have access within Employee Self-Service to view, add, or update a Race or Ethnic Group.
The employer is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, the employer invites employees to voluntarily self-identify their race or ethnicity. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual.
- Employees can choose the appropriate race or races; either, one or more than one.
- If an Employee chooses American Indian or Alaska Native as a Race, documentation of American Indian or Alaska Native heritage must be provided to either the MassHR Employee Service Center (ESC) or your Agency Human Resources or Payroll Department.
- Employees of Agencies that utilize the MassHR Employee Service Center should contact the Employee Service Center with Race or Ethnicity related questions by calling 1-855-4HR-SPPT (1-855-447-7778) or for TTY users: (617) 248-0546.
- Employees of Agencies that do not use Employee Service Center should contact their Agency Human Resources or Payroll Department with Race or Ethnicity related questions.
Step 1. Log into Employee Self-Service using your User ID (employee id) and password. Press Insert + F5 to pull up the Forms List Dialogue box. Press the letter U to ensure that the User ID field is highlighted (should be first on the list), hit enter to place your cursor in the User ID field. Type your User ID into the field and press Tab to move to the Password Edit field and type in your Password. Press Tab twice to go to the Sign In Button and press ENTER. Note: If you have not been setup as an accessibility user under the My Personalizations – Personalize General Options – “Use accessible layout mode”, please use the following instructions. After typing in your Password, Press Tab three times to access the Enable Accessibility Mode checkbox. Press the Keyboard Spacebar to select the checkbox. Press Shift and Tab twice to go back to the Sign In Button and press ENTER. This displays the Employee Self-Service Home page.
Step 2. Press Insert + F5 to pull up the Forms List Dialogue box. Press the letter M to get to the Main Menu then press Enter. Tab to bypass the search menu until you get to the Self Service menu. Using the navigational arrows from Self Service, go to the Personal Information menu then to Ethnic Groups and press Enter.
Step 3.Once within ETHNIC GROUPS, press the letter H to quickly navigate until you hear the Ethnicity Header and press the DOWN Arrow in order review all of the information on the page. You are presented with a series of two optional questions, which follow Federal Guidelines set forth.
Step 4. In order to hear the first question, use the Down Arrow key after the Federal Disclosure statement. The first question presented asks, "Are you Hispanic or Latino?" The answers can be either "Yes" or "No."
Please Note: If further information is needed, DOWN Arrow until you hear the Explain Question 1 link after the question and press ENTER. Press the letter H to quickly navigate until you hear the Ethnic Group Header and use the Down Arrow to read the definitions provided after the Ethnic Group:
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. Once complete with the definition, press the letter B to quickly navigate until you hear the Return Button and press Enter in order to return to the Ethnic Group Page.
Step 6. Use the Up and Down Arrow keys in order to place focus on the Yes or No Radial button for Question 1. Press the Spacebar to check the Radial Button for the answer that applies to you.
Step 7. In order to hear the second question, use the Down Arrow key after the first question. The second question presented asks, "What is your race?"
There are five racial groups defined by the federal guidelines: American Indian or Alaskan Native; Asian; Black or African American; Native Hawaiian or Pacific Islander; and White.
Please Note: If further information is needed, DOWN Arrow until you hear the Explain Question 2 link after the question and press ENTER. Press the letter H to quickly navigate until you hear the Ethnic Group Header and use the Down Arrow to read the definitions provided after the Race:
American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment. (Documentation required)
Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American: A person having origins in any of the black racial groups of Africa.
Native Hawaiian or Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. Once complete with the definition, press the letter B to quickly navigate until you hear the Return Button and press Enter in order to return to the Ethnic Group Page.
Step 8. Use the Up and Down Arrow keys in order to place focus on a Race check box for Question 2. Press the Spacebar to check the check box for the answer(s) that apply to you. Press the TAB Key in order to put focus on the Save Button and press Enter.
Please be sure to verify the information you have entered is accurate.
Step 11. To save your Ethnic Group selections, press Insert + F5 to pull up the Forms List Dialogue box. Press the letter S until you hear the SAVE Button. Press Enter to place focus on the button and press ENTER again to activate in order to save your entry. You will arrive at the Ethnic Group Save confirmation Page.
Step 12. Press the letter B to put focus on the OK button to confirm and press Enter to complete the transaction. Press Insert + F7 to access the Links List menu and press the letter S until you hear Self-Service Folder and press Enter to complete the transaction.
Last Updated: December 19, 2016