Employees will have access within Employee Self-Service that will allow the ability to view and/or update their Form W-4 Tax Information.
You must complete Form W-4 so the Payroll Department can calculate the correct amount of tax to withhold from your pay. Federal income tax is withheld from your wages based on marital status and the number of allowances claimed on this form. You may also specify that an additional dollar amount be withheld. You can file a new Form W-4 anytime your tax situation changes and you choose to have more, or less, tax withheld. Whether you are entitled to claim a certain number of allowances or exemption from withholding is subject to review by the IRS. Your employer may be required to send a copy of this form to the IRS.
- For detailed information on how to complete your W-4, please refer to the IRS W-4 page: http://www.irs.gov/file_source/pub/irs-pdf/fw4.pdf
- Your online W-4 submission updates your Federal Tax Data only. If you need to update your State Withholdings, you must submit a written request.
- Employees of Agencies that utilize the MassHR Employee Service Center (ESC) should contact the ESC with W-4 related questions by calling 1-855-4HR-SPPT (1-855-447-7778) or for TTY users: (617) 248-0546.
- Employees of Agencies that do not use the ESC should contact their Agency Human Resources or Payroll Department with W-4 related questions.
W-4 Tax Information:
|1.||Log in to Employee Self-Service with your user ID (employee ID) and password.|
|2.||From the Employee Self-Service homepage, click on the MAIN MENU link located at the top of the page.|
|3.||On the SELF SERVICE menu, click on the PAYROLL AND COMPENSATION menu.|
|4.||Click the W-4 TAX INFORMATION link.|
Home Address and Mailing Address:
W-4 Tax Data: Complete as necessary for your Tax Information.
Claim Exemption: Complete if necessary for your Tax Information.
In order to claim an exemption from Federal Withholding, as an employee, you must meet BOTH conditions list below:
If you satisfy both conditions, you will need to indicate the tax year the exemption is in effect for and you must select the box which states:
Important: If you claim exemption, you will have NO Federal Wages showing in Box 1 Wages, tips, and other compensation of the W2. In addition, employees who claim Exempt must resubmit their Exempt Status by February 15 every year.
Please be sure to verify the information you have entered is accurate.
|9.||Select the SUBMIT button in order to certify your W-4 selection. By selecting submit, you certify, “Under penalties of perjury, I declare that I have examined this certificate and to the best of my knowledge and belief, it is true, correct, and complete.”|
Once you have selected the submit button, you will be directed to the Verify Identity page. You will need to verify your identity by typing in your password. You will notice that your User ID is pre-populated for you.
Enter your Self Service password and click CONTINUE.
|11.||Click the OK button to confirm the submit was successful.|
|12.||Click the HOME link once you have completed your W-4 Tax Information.|
Last Updated: December 10, 2013