Kenneth Lortie, Deputy Commissioner
Our Mission - To make our state buildings last longer, run better, and cost less to operate
The Office of Facilities Management and Maintenance (OFMM) provides guidance and support to DCAMM, state agencies and the Administration on the preservation of capital assets through the development of comprehensive and cost-effective maintenance and management strategies. Specifically, the office is responsible for:
- Incorporating energy efficiency and maintainability into new capital construction projects.
- Providing tools that facilitate good maintenance practice such as CAMIS Developing energy conservation projects that lower operations costs and better the environment
- Establishing a network of state facilities management to facilitate communication and sharing of information on maintenance matters
- Working collaboratively with Client Agencies to develop standards, guidelines and benchmarks for facilities maintenance and management activities
- Recommending appropriate operating funding to optimize DCAMM's capital investment in state buildings
State Facilities Management Association
OFMM has established a network for state facilities management - Massachusetts Facilities Management Association (MAFMA) - that will meet periodically to discuss Improving state facilities. OFMM is using the MAFMA network to disseminate information on training opportunities and new technologies, as well as to inform facilities personnel of proposed regulatory or statutory changes that may affect facilities operations. In addition, MAFMA members have established working committees to address issues of interest to facilities operators and managers. State facilities personnel who are interested in participating in this association should e-mail Alana.Swiec@State.MA.US.
Facilities Maintenance Standards
Executive Order 543, Implementing Integrated Facilities Management in the Commonwealth, was signed by Governor Deval Patrick on July 24, 2012. This Executive Order directed a shared services approach to statewide facilities management and maintenance for Commonwealth facilities. A key component of the Executive Order is the development and establishment of universal Facilities Management and Maintenance Standards (FMMS) that require all buildings to meet a base level of quality standards. FMMS are intended to enhance and build a high quality stewardship of Commonwealth assets and promote uniform care of buildings. The standards also provide consistency in service delivery and a method for measuring performance over time. The FMMS are applicable to the entire Commonwealth portfolio.
The FMMS in this manual serve as benchmarks for facilities management and maintenance functions under the statewide Integrated Facilities Management Initiative managed and implemented by the Division of Capital Asset Management and Maintenance. FMMS are intended to serve as minimum standards for all state-owned facilities and represent the current best practices for facilities management and maintenance. FMMS are designed to meet the Commonwealth’s commitments, maximize the efficiency of business processes, and comply with legal and regulatory requirements.
The implementation of universal standards will promote consistency in DCAMM’s Integrated Facility Management approach and will support meaningful, quantitative metrics in terms common throughout the Commonwealth, and the ability to statistically analyze performance and relative variances when gaps exist.
Specialized facilities like hospitals and correctional institutions which must comply with specific requirements of the Joint Commission and other comparable standards-based organizations will be addressed in facility-specific supplements to the FMMS.
FMMS are to be used in conjunction with governing standards referenced in this document as well as any specific additional requirements for each type of facility. Link: Facilities Management and Maintenance Standards (FMMS) Manual
Building Commissioning Services
Independent, third party commissioning is now part of the design and construction of all major capital projects larger than 20,000 square feet in order to reduce costs and improve the maintenance and operation of the Commonwealth's buildings. The commissioning process for each project will involve all building systems, and will balance the long-term energy and maintenance requirements of each facility with the functional requirements of the building owner, occupants, and operators.
The following firms have been retained by DCAMM to work with project teams to provide the most efficient buildings possible in terms of life-cycle maintenance and operating costs: Synergy Consultants, Incorporated, WSP Flack & Kurtz, Engineering Economics, Inc., Strategic Building Solutions, LLC, Sebesta Blomburg & Associates, Inc., Richard D. Kimball, Inc., International Commissioning Engineers, LLC
Several projects are currently either in progress or in the planning phase, with more to follow
Office of Surplus Property
The Office of Surplus Property (OSP) is charged with the care, custody, security, up-keep and general maintenance of surplus state property and their associated buildings. The process of disposing of surplus property can be time consuming and complex, frequently requiring legislative action. It is the task of OSP to see that properties are properly mothballed, secured and kept accessible to safety personnel during the disposition process. This process, among other tasks, involves OSP in the drafting, bidding, awarding, and oversight of over 25 contracts with private vendors.
The OSP is located in Lancaster, MA at the Lancaster Complex. This central Massachusetts location facilitates a rapid response to the various statewide sites. In addition to the statewide sites, this office is responsible for the Lancaster Complex with tenants including Robert F. Kennedy Children's Action Corps. To insure proper operation and the safety of over 300 on-site tenants OSP is charged with snow removal, site maintenance, electrical service up-keep, water/sewer service, and minor maintenance of mechanical systems within the buildings as well as all administrative duties required to accomplish these tasks.