Kenneth Lortie, Deputy Commissioner

 

Our Mission - To make our state buildings last longer, run better, and cost less to operate

The Office of Facilities Management and Maintenance (OFMM) provides guidance and support to DCAMM, state agencies and the Administration on the preservation of capital assets through the development of comprehensive and cost-effective maintenance and management strategies. Specifically, the office is responsible for:

  • Incorporating energy efficiency and maintainability into new capital construction projects.
  • Providing tools that facilitate good maintenance practice such as CAMIS Developing energy conservation projects that lower operations costs and better the environment
  • Establishing a network of state facilities managers to facilitate communication and sharing of information on maintenance matters
  • Working collaboratively with Client Agencies to develop standards, guidelines and benchmarks for facilities maintenance and management activities
  • Recommending appropriate operating funding to optimize DCAMM's capital investment in state buildings

State Facilities Managers Association
OFMM has established a network of state facilities managers - Massachusetts Facilities Managers Association (MAFMA) - that will meet periodically to discuss Improving state facilities. OFMM is using the MAFMA network to disseminate information on training opportunities and new technologies, as well as to inform facilities personnel of proposed regulatory or statutory changes that may affect facilities operations. In addition, MAFMA members have established working committees to address issues of interest to facilities operators and managers. State facilities personnel who are interested in participating in this association should e-mail Alana.Swiec@State.MA.US.

Facilities Maintenance Standards
As described in the attached cover letter pdf format of maint_st_letter_ 2010_2011.pdf , OFMM, in collaboration with agency and facility participants on the MAFMA Standards committee, created the state's Facilities Maintenance Standards doc format of maint_standards_guidance_2009.doc .

Having maintenance standards against which facility and agency personnel can measure themselves is an important step in determining what steps need to be taken to improve facilities maintenance. Assessments were made in 2005, 2006, 2008 and 2010 establishing benchmarks to track changes on an annual basis. The minimum standard for all state buildings to strive for is level #4, comprehensive. A new assessment is planned for the Fall of 2012.

 

Building Commissioning Services 
Independent, third party commissioning is now part of the design and construction of all major capital projects larger than 20,000 square feet in order to reduce costs and improve the maintenance and operation of the Commonwealth's buildings. The commissioning process for each project will involve all building systems, and will balance the long-term energy and maintenance requirements of each facility with the functional requirements of the building owner, occupants, and operators.

The following firms have been retained by DCAMM to work with project teams to provide the most efficient buildings possible in terms of life-cycle maintenance and operating costs: Synergy Consultants, Incorporated, WSP Flack & Kurtz, Engineering Economics, Inc., Strategic Building Solutions, LLC, Sebesta Blomburg & Associates, Inc., Richard D. Kimball, Inc., International Commissioning Engineers, LLC

Several projects are currently either in progress or in the planning phase, with more to follow


Office of Surplus Property

The Office of Surplus Property (OSP) is charged with the care, custody, security, up-keep and general maintenance of surplus state property and their associated buildings. The process of disposing of surplus property can be time consuming and complex, frequently requiring legislative action. It is the task of OSP to see that properties are properly mothballed, secured and kept accessible to safety personnel during the disposition process. This process, among other tasks, involves OSP in the drafting, bidding, awarding, and oversight of over 25 contracts with private vendors.

The OSP is located in Lancaster, MA at the Lancaster Complex. This central Massachusetts location facilitates a rapid response to the various statewide sites. In addition to the statewide sites, this office is responsible for the Lancaster Complex with tenants including Robert F. Kennedy Children's Action Corps. To insure proper operation and the safety of over 300 on-site tenants OSP is charged with snow removal, site maintenance, electrical service up-keep, water/sewer service, and minor maintenance of mechanical systems within the buildings as well as all administrative duties required to accomplish these tasks.