Parking

PURPOSE:
To provide orderly and safe parking at the William A. Hinton State Laboratory for authorized personnel and visitors. To avoid confusion related to parking or the acquisition of parking privileges. To set forth responsibilities of persons authorized to park at the site.

DEFINITIONS:

DCAMM Parking Facilities – The East, South Street, Visitor, Stable and Back parking lots as shown in Hinton Parking pdf format of hinton-parking
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Damage (to vehicles)- Scrapes, dents, stains, broken glass, etc., which occur while a vehicle is parked in a William A. Hinton State Laboratory parking lot.
Handicapped Accessible Parking Space - Any space marked with an HP sign that is designated strictly for the use of physically disabled persons.
Illegal Parking Space - Any space within the site that is marked with “NO PARKING" or a "FIRE LANE" sign, and any other area that is clearly hazardous.
Loss - The theft of items from a vehicle that is parked in a William A. Hinton State Laboratory parking lot or the theft of the vehicle itself.
Photo ID Access Card - The photo ID card issued by DCAMM to employees, which provides access to William A. Hinton State Laboratory buildings.
Temporary Visitor Parking - The limited number of spaces that DCAMM makes available for parking on a temporary basis.

POLICY
It is the policy of the Division of Capital Asset Management and Maintenance to allow only authorized personnel to park in William A. Hinton State Laboratory parking lots. The use of a DCAMM-issued Photo ID Access Card is required for admittance into the East parking lot. Unauthorized vehicles parked in any William A. Hinton State Laboratory parking lot will be removed at the owner’s expense.
By accepting parking privileges, users agree to save harmless the Commonwealth and its agents from any Loss or Damage incurred while using William A. Hinton State Laboratory parking facilities.

PROCEDURE
Parking tags are requested on the Security Access Form, as described previously in Steps for new employees to acquire an original ID Access, Keys, Lockers and Parking Tags.

Citations & Towing

PURPOSE
To ensure a safe and orderly parking facility for authorized personnel. To state the procedure for removing vehicles using William A. Hinton State Laboratory parking without proper authorization.

POLICY
It is the policy of DCAMM to have vehicles that create a hazard to the facility or its occupants removed from William A. Hinton State Laboratory parking lots.
Further, DCAMM reserves the right to have any vehicle that does not have the proper parking tag displayed, and/or cannot be properly identified as an authorized vehicle, removed without warning.
Such vehicles will be towed under DCAMM supervision and at the owners’ expense.

PROCEDURE
Any person who fails to follow designated parking procedures may be issued a Parking Ticket by the Security staff. Unacceptable parking procedures include:

• Parking in a space marked "No Parking" or "Fire Lane";

• Parking in a Handicapped Accessible Parking Space without RMV-issued HP plates or placard;

• Blocking access to a Handicapped Accessible Parking Space or other identified parking space;

• Blocking access to an entrance, exit or loading dock, blocking a legally parked vehicle, or parking in or across more than one space;

• Not displaying a parking tag;

Unidentifiable vehicles may be towed without prior notice.

Temporary Visitor Parking

PURPOSE
To accommodate visitors by providing limited temporary Visitor Parking for persons visiting the William A. Hinton State Laboratory to conduct business with agents of the Commonwealth of Massachusetts.

POLICY
It is the policy of DCAMM to provide temporary parking for the use of visitors whenever possible.

PROCEDURE
Advance notice for visitor parking is not generally required; however parking for meetings or conferences where a large number of participants are expected is an exception. In such instances the host of the meeting must notify the Security Supervisor at least 24 hours in advance with an estimate of the number of participants. The Security Supervisor will determine if the participant parking needs can be met on-site. If not, the meeting host will be directed to make parking arrangements at the Forest Hills MBTA parking lot.

Loss of or Damage to Vehicles in DCAMM Parking Facilities

POLICY
It is the policy of DCAMM to assume NO responsibility for Loss of, or Damage to, vehicles parked in DCAMM William A. Hinton State Laboratory parking lots. By accepting parking privileges, users agree to save harmless the Commonwealth and its agents from any such Loss or Damage.

PROCEDURE
Although DCAMM assumes no responsibility, any incidents regarding the Loss of or Damage to a vehicle or its contents should be reported to the Security Supervisor. Claims may be forwarded to the Executive Office for Administration and Finance, Attention: Tort Claims, State House, Room 373, Boston, Massachusetts 02133. All claims should include the following language: "This letter serves as a notice of presentment as required by Massachusetts General Laws Chapter 258, Section 1 et seq."

Handicapped Accessible Parking

POLICY
It is the policy of DCAMM that requests for Handicapped Accessible Parking Spaces be made in the same manner as requests for regular spaces as previously described.

PROCEDURE
Disabled employees and visitors will be permitted to park in the Handicapped Accessible Parking Spaces designated for each building if displaying a RMV-issued HP plate or placard only.

Maintenance of Photo Identification

POLICY
It is the policy of DCAMM to maintain Photo ID Access Card activity records that are useful in sustaining and/or improving security and parking operations, such as lists of cardholders and a Transaction Log. The Commissioner will release Photo ID Access Card activity records pursuant to state and federal laws.

PROCEDURE
Each time a Photo ID Access Card transaction is completed, information from that transaction is stored in the security/access system as a record. The stored records make up the Transaction Log. DCAMM maintains one week’s worth of transactions; that is, at any given time, the Transaction Log contains records of all Photo ID Access Card activity from the preceding seven days.

Bicycle Parking

POLICY:
It is the policy of DCAMM to provide bicycle racks for the use of state employees who work in DCAMM facilities. Bicycles shall not be ridden or walked through the lobbies/hallways of William A. Hinton State Laboratory buildings or parked in any interior spaces.

PROCEDURE:
Employees should use the bicycle racks provided in front of the Tower Building.