The Massachusetts Office of Information Technology (MassIT) is authorized by the legislature to chargeback agencies/entities for services provided. MassIT operates under a "cost-recovery" model and uses a "chargeback methodology" to recover its expenses. Anticipated expenses are recovered through monthly billings. Expenses recovered can include; MassIT direct labor support; hardware and software maintenance; vendor management costs; equipment leases/TELP's (if applicable); Massachusetts Information Technology Center (MITC) rent, etc.
For all customers who currently use billable services, MassIT prepares an annual chargeback estimate of your expected costs. This estimate is included in the annual Internal Encumbrance (IE) amount which MassIT proposes at the beginning of each fiscal year. It is your responsibility to review and assess MassIT's annual estimates. If you feel that an adjustment is needed, you are authorized to make the adjustment, with the understanding that the customer is ultimately responsible for all actual usage incurred. Please communicate any changes, along with the supporting analysis, to the assigned MassIT Service Account Manager and the MassIT Chargeback Revenue Manager prior to making adjustments to their IE.
For customers adding a new billable service (or for those customers who are engaging initial services with MassIT), an estimate of your billable cost will be developed during the engagement process. The Business Application Request (BAR) form will be completed during this time. This document contains and outlines several important items:
- Any one-time costs that are to be billed,
- Monthly and annual estimated recurring charges,
- Customer chargeback account code for billing purposes,
- Appropriate organizational approval signatures.
When new services are added, an adjustment to the Internal Encumbrance (IE) is prepared.
COMiT Service Requests
COMiT Service Request
Lead Time (Days)
|Chargeback Account Maintenance||This is a request to add, change or delete Chargeback account information. You must be an authorized administrator to request this service.||Depends upon request|
Reviewed August 29, 2014
Created June 25, 2009: Information provided by the Finance Office