The Information Technology Division (ITD) provides project management services for ITD hosted systems. The goal of the project manager is to deliver projects that meet customer requirements according to timelines, budgets and quality standards. Project Management Services include the following:


Scope Management

  • Identify project sponsor(s) and stakeholders
  • Validate customer business requirements
  • Create and publish initial Project scope document
  • Ensure the application is in compliance with ITD policies and standards

 

Cost Management

  • Monitor the project cost breakdown to be completed by an Infrastructure Planning Group (IPG) designer
  • Develop contingency and overtime budgets and ensure they become part of the project BAR/Budget/Costs
  • Complete supply requests in accordance with the Bill of Materials created by IPG designer.
  • Develop Procurement documents as required (Request for Referrals-RFR, Request for Information-RFI, Request for Proposals-RFP) in accordance with the Operational Services Division (OSD)
  • Ensure costs align with customer budget, and promote alternative options as required

 

Time Management

  • Conduct work breakdown structure meetings
  • Develop a work breakdown structure of tasks and deliverables
  • Develop and maintain a project schedule to be published to stakeholders
  • Manage resources within organizational guidelines

 

Resource Management

  • Identify resource requirements
  • Develop the project team
  • Conduct regular team meetings to discuss status and review deliverables
  • Manage resources to the project plan and schedule

 

Risk Management

  • Develop a risk management plan or use Risk Control in Clarity
  • Identify and publish qualified and quantified risks upon assessment
  • Develop and document mitigation strategies

 

Project Management and Coordination

  • Follows the Service Delivery Improvement Process (SDIP)
  • Develop and manage a communication plan
  • Manage and track issues to closure
  • Manage change management
  • Manage production turnover planning
  • Manage and coordinate customer approval

 

Quality Management

  • Confirm work is done to requirements
  • Gain formal acceptance of the product
  • Document lessons learned
  • Officially turn project over to Operations as a production ready system



Beginning in FY13 customers will be charged for project management services on an hourly basis.  The hourly rate for this service is $86.00 per hour rate code SQ080.


COMiT Service Requests

The following table lists the COMiT service requests used to initiate project services.

COMiT Service Request

DescriptionLead Time-Business Days
Request Project Services



 

This is a request to initiate project services and is a service coordinated through your Service Account Manager


 

Lead time depends on specific request

 

Chargeback Rate Information

For more information on Chargeback, including an overview of the program as well as current and previous fiscal year rates, please visit our Chargeback Services webpage.

Cost Framework: Project Management
Direct Costs:

Direct Dedicated Resources:

 

Salaries (AA) and Fringe (DD) Costs, Contract Support (HH/U05)
No.DescriptionCostAssumptions
/Comments
2aSalaries (AA) and Fringe (DD) Costs, Contract Support (HH/U05)

$202,541

2.31 FTEs

 Total Salaries (AA) and Fringe (DD) Costs, Contract Support (HH/U05)$202,541 

 

 

Hardware/Software/Contracts (UU, LL, etc.)
No.DescriptionCostAssumptions
/Comments
2bOther Costs, Re-classifications, Adjustments

$2,244

 
 Total Hardware/Software/Contracts (UU, LL, etc.)$2,244 
 

 

Allocated Costs:
Allocated Costs Not Specific to Service
No.DescriptionCostAssumptions
/Comments
5Allocated Costs Not Specific to Service

$34,070

 

 Total Allocated Costs Not Specific to Service

$34,070

 

 

 

Total expenses for Project Management

$238,855

 

Rates pertaining to this service offering include:

Rate Code

Title

Billable Unit

Planned FY2013 Units

Cost

FY 2013 Rate

SQ080Support Functions-Project Management Office ServicesHour

2,772

$238,855

$86

 

Updated December 12, 2012
Published November 25, 2012
Created 5/12/09: Information provided by the Program Management Office