Download the complete service offering doc format of gateway_services_definition.doc


1. Description of Service

The Information Technology Division (ITD) provides a reliable and centrally managed inbound and outbound electronic messaging and collaboration Gateway services. Offering these enterprise centralized services to our customers helps reduce the total cost of ownership of messaging while also creating an enterprise computing infrastructure that customers can leverage and use to add value to their existing IT services.

This service include:

  • Security and Threat Analysis 
    Internet Mail Spam Scanning - blocks known viruses determined to be SPAM
    Anti-Virus Scanning - blocks cleans messages that contain known viruses 
    TrustSphere - decreases the number of "false positive" emails being marked as SPAM
  • Email Address Directory Synchronization  
    Global Address List (GAL) directory synchronization from disparate email systems
  • Message Transfer Agent (MTA) Routing
    Sentrion MTA's - responsible for the delivery of email to/from the Commonwealth's email systems and also accepts and delivers email for the domain
    Address Rewrites - provides address rewrites to for users in the Sentrion Directory

Unified Communications

As part of the Consolidation effort, and taking into consideration the needs of ITD to continue to offer the best service possible, ITD has combined this service into a new Unified Communications core. In the future, this core group will be able to provide Unified Communications to participating agencies and organizations throughout the Commonwealth. 

Support services include:



2. Service Targets/Hours of Availability

Service Requirement


Service AvailabilityService availability hours are 24x7excluding planned maintenance and unplanned outages. There is a 2 hour window each month (Thursday, Friday-second week of the month) in which ITD will perform planned systems maintenance.
Incident Management *ITD Service Management Office has standard processes to managing incidents,requests and changes.

Outages or urgent issues should be reported by phone to receive the quickest response 1-866-888-2808.
Request Fulfillment

Staff will respond to service requests between 7am and 5pm excluding holidays.

Off hours requests must be opened via CommonHelp phone support and reported as an emergency. The on-call person will be paged.

*Incidents, requests, or changes that are outside the scope of the defined service description or normal service hours will be direct charged to the customer.

3. Service Reporting

Currently, there are no reports offered for this service.



4. Service Requests

COMiT Service Request*


Lead Time-Business Days

Request Service Account Manager SupportIn order to request Gateway Services, customers should work with their Service Account Managers directly.Requests that come to the Gateway team will be referred to the SAM for support.5 Days

*For new service requests only. To manage existing requests, please log into COMiT.


5. Customer Responsibilities

The customer will place requests for service through their Service Account Manager.




6. Chargeback Rate Information

For more information on Chargeback, including an overview of the program as well as current and previous fiscal year rates, please visit our Chargeback Services webpage .

In FY13 ITD began memo billing for MTA Routing and Security and Threat Analysis for chargeback billing in FY14. The costs pertaining to Security and Threat Analysis are included in Security Services .


Reviewed October 25, 2013
Updated October 25, 2013
Published August 14, 2009
Created April 2, 2009: Information provided by the Business Services Team