Payment:

Pre-payment is required for all reproductions. We currently accept cash, checks, money orders, and credit cards. Checks and money orders should be made out to "Commonwealth of Massachusetts." Please contact the State Library for information on payment by credit card. Payments may be sent to:

State Library of Massachusetts
24 Beacon Street
State House, Room 341
Boston, MA 02133

Photocopies:

  • On-site Self Service Photocopying: $ .20 per page B&W; $ .50 per page color
  • Photocopying performed by Library staff: $ .50 per page
  • On-site Self Service Microfilm or microfiche printouts: $ .25 per page
  • Microfilm or microfiche printouts performed by Library staff: $ .50 per page

Note about items housed in Special Collections: Materials will be duplicated only if their condition is adequate to withstand the process, and Special Collections staff will provide all photocopy services (ie. there is no self-service photocopying available for these items). Every effort will be made to provide clear and readable copies. Books are copied one page at a time to protect the binding.

Scanning and Prints from Digital Files:

Bound Documents, Unbound Materials and Microfilm
Books and unbound documents smaller than 11”x17”: does not include rare or fragile items – see section on materials requiring special handling below for these items.

  • Scanning performed by Library staff: $1 per page for bound materials; 50 cents per page for unbound materials.
  • Digital files from microfilm – onsite self-service: Free, but patron must provide their own storage drive for saving images
  • Digital files from microfilm – by Library staff: $ .50 per image.
  • Prints from scanned images:
    • B&W: $1 per page for first 5 pages; $ .50 per page thereafter
    • Color: $2 per page for first 5 pages; $1 per page thereafter
      These are in addition to the cost of scanning and are for items up to 8 ½” x 14”, printed on plain paper. For larger items see pricing below.)

Materials Requiring Special Handling
Rare or fragile books and unbound materials, oversize items such as maps and atlases, photographs, objects

The Library can digitally capture most items in its collection. Oversize items may need to be sent out to a commercial reproduction center at the user’s expense.

  • No existing digital file: $25 per image
  • Existing digital file: $15 per file
  • Prints from scanned images (8 ½” x 14” or smaller):
    • B&W: $1 per page for first 5 pages; $ .50 per page thereafter
    • Color: $2 per page for first 5 pages; $1 per page thereafter
  • Prints from scanned images (8 1/2” x 14” to 18” x 24”): $45 for 1 print; $35 for 2+ of same print
  • Prints from scanned images (18” x 24” or larger): $75 for 1 print; $65 for 2+ of same print

Note: Patrons are welcome to use their personal cameras to take pictures (without flash) of documents without charge. However, there are fees associated with the use and publication of images from the Library’s collections (see Permission to Publish section below). Personal scanners are not allowed.

Delivery: We will email files when file size and quantity permit. If email is not possible, we will copy files on a CD and send via US mail for a charge of $5 per CD and $3 for shipping/handling. Additional postage may be charged for oversize prints or prints numbering more than 50.

Rush Orders: Rush service is available for a fee of $25 per volume/image. Work will be completed in 1-2 business days from the time of payment.

Commercial Reproduction:
Boston Photo Imaging (BPI) can provide digital copies of items that the Library is unable to scan. Contact BPI directly to get an estimate. Special Collections staff will deliver and pick up items. Coordinate this arrangement with the Special Collections department.

Boston Photo Imaging
355 Boylston Street
Boston, MA 02116
617.450.4351

Permission to publish:
Permission to photocopy or delivery of electronic materials does not indicate permission to publish. The State Library of Massachusetts requires completion of a publish/use form doc format of Publishing Agreement.doc when items from its collections are to be published, exhibited, or broadcast. The State Library of Massachusetts does not claim to control the rights to reproduction and distribution for all materials in its collection. The publishing party assumes responsibility for all infringements of United States copyright law.

  • $50 per image use fee is charged for each commercial or for-profit use of photographic, audio-visual or any other graphic materials or images from the Library’s collections. 

For more information about general collection materials, please contact:

Reference Department by email or by calling 617-727-2590

For more information about Special Collections materials, please contact:

Special Collections Department by email or by calling 617-727-2595


This information is provided by The State Library of Massachusetts.