For Immediate Release - June 08, 2011

Auditor Bump Cites Grafton Housing Authority for Rental Delays

Boston, MA (June 8, 2011) – State Auditor Suzanne M. Bump today released the findings of an audit which showed the Grafton Housing Authority was not able to improve turn-over rates of rental units under prior administrators.  The GHA’s Board of Directors requested the audit following a change in executive management of the Authority.

A 2008 audit criticized the authority for taking 34 days to re-rent a unit when state guidelines call for a maximum 21-day turn-over rate. A review of operations between July 1, 2008 and August 31, 2010 showed the Grafton Housing Authority took 71 days to prepare a vacant unit for occupancy, resulting in a lost opportunity to earn $13,610 in rental money.

“Grafton, like a lot of housing authorities in Massachusetts, is grappling with aging rental units that may require substantial and costly renovations before they can be re-rented,” said Auditor Bump. “The Board is taking an important step in addressing this issue and has requested our assistance.”

The audit also noted multiple incidences of lax record keeping at the Grafton Housing Authority. Administrative functions including petty cash funds, pet deposits, and an updated inventory list of property from appliances to furniture, lacked proper documentation to insure all resources are accounted for and properly used.

Auditor Bump recommended that the Authority should continue to improve the time it takes to renovate and reoccupy a unit and take greater care in documentation. Auditor Bump also called upon the Department of Housing and Community Development to provide the Authority with renovation funds that may be necessary to fulfill its obligation to re-rent units within 21 days.

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Audit Report: Grafton Housing Authority pdf format of    Grafton Housing Authority