The Operational Services Division manages, facilitates, and audits the processes by which state agencies acquire goods and services. The State Purchasing Agent is located within the Operational Services Division and serves state agencies through two areas: procurement management and central services. The procurement management unit procures goods and services, including purchased services and tax exempt lease purchases. The central services unit oversees fleet management, printing and graphic operations, and surplus personal property disposition. Also located within the Operational Services Division is the Bureau of State Office Buildings and the George Fingold State Library. The Bureau of State Office Buildings manages seven state office buildings, including the State House; Lindemann Mental Health Center; and the Saltonstall, McCormack, Hurley, Springfield, and Pittsfield State Office Buildings. The George Fingold State Library is a government and public affairs research library established to meet the information and research needs of the Executive and Legislative branches of state government and the public.

Objectives

In Fiscal Year 1998, the Operational Services Division will:

• consolidate printing operations throughout the Commonwealth;
• upgrade facility maintenance at the Lindemann Mental Health Center in preparation for Medicaid certification;
• establish a new commodity code classification structure to reduce the number of managed contracts and to provide flexibility in accommodating agencies' changing procurement needs; and
• continue to implement purchased human and social services reforms through performance-based contracting, a streamlined contracting process, and cross-agency purchasing teams.

Budget Recommendations

The Fiscal Year 1998 recommendation includes a $3.36 million increase in the intragovernmental service fund account (1775-1000) to centralize all reprographics within the Operational Services Division; an increase of $200,000 for hospital certification at Lindemann Mental Health Center (1775-0100); and an increase of $134,017 in the retained revenue account (1775-1100) for replacement of aged, high mileage vehicles.

Budgetary Direct Appropriations

OPERATIONAL SERVICES DIVISION
1775-0100	For the administration of the operational services division; provided, that an amount shall be made available for cleaning and maintenance service of the Lindemann mental health center which amount shall equal total spending during fiscal year nineteen hundred and ninety-seven for said cleaning and maintenance service plus two hundred thousand dollars	21,135,461

Budgetary Retained Revenues

STATE SURPLUS PROPERTY RETAINED REVENUE
1775-0600	The division of operational services is hereby authorized to expend revenues collected up to a maximum of one hundred thirty-seven thousand one hundred ninety-five dollars from the sale of state surplus personal property, for costs associated with the acquisition, warehousing, allocation and distribution of surplus property; provided, that notwithstanding the provisions of any general or special law to the contrary, for the purpose of accommodating timing discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate therefor as reported in the state accounting system	137,195

REPROGRAPHIC SERVICES RETAINED REVENUE
1775-0700	The division of operational services is hereby authorized to expend an amount not to exceed two hundred thousand dollars for printing, photocopying, related graphic art or design work, and other reprographic goods and services provided to the general public, from fees charged for said goods and services	200,000

FEDERAL SURPLUS PROPERTY RETAINED REVENUE
1775-0900	The division of operational services is hereby authorized to expend an amount not to exceed one hundred ninety-nine thousand sixty-one dollars in revenues collected from the sale of federal surplus property, for the acquisition, warehousing, allocation and distribution of federal surplus property; provided, that notwithstanding the provisions of any general or special law to the contrary, for the purpose of accommodating timing discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate therefor as reported in the state accounting system	199,061

SURPLUS MOTOR VEHICLE RETAINED REVENUE
1775-1100	The division of operational services is hereby authorized to expend an amount not to exceed nine hundred forty-two thousand dollars in revenues collected from the disposal of surplus motor vehicles including, but not limited to, state police vehicles, from vehicle accident and damage claims and from manufacturer warranties, rebates and settlements, for the purchase of motor vehicles; provided, that notwithstanding the provisions of any general or special law to the contrary, for the purpose of accommodating timing discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate therefor as reported in the state accounting system	942,000

Intragovernmental Service Spending

OPERATION AND MAINTENANCE OF STATE BUILDINGS INTRAGOVERNMENTAL CHARGEBACK
1775-0500	For the operation and maintenance of state buildings, including reimbursement for overtime expenses, materials and contract services purchased in performing renovations and related services for agencies occupying state buildings or for services rendered to approved entities utilizing state facilities	20,000
	Intragovernmental Service Fund 100%

PURCHASE, OPERATION AND REPAIR OF STATE VEHICLES INTRAGOVERNMENTAL CHARGEBACK
1775-0800	For the purchase, operation and repair of certain vehicles and for the cost of the operation and maintenance of all vehicles that are leased by other agencies	6,004,864
	Intragovernmental Service Fund 100%

REPROGRAPHIC SERVICES INTRAGOVERNMENTAL CHARGEBACK
1775-1000	For the provision of printing, photocopying, and related graphic art or design work, including all necessary incidental expenses	5,000,000
	Intragovernmental Service Fund 100%

Trust and Other Spending

1775-3304

STATE HOUSE SPECIAL EVENTS FUND

50,000