The Operational Services Division manages, facilitates, and audits the processes by which state agencies acquire goods and services. The State Purchasing Agent is located within the Operational Services Division and serves state agencies through two areas: procurement management and central services. The procurement management unit procures goods and services, including social services and tax exempt lease purchases. The central services unit oversees fleet management, printing and graphic operations, and surplus property disposition.

Objectives

In Fiscal Year 1999, the Operational Services Division will:

• expand the internal printing capacity throughout the Commonwealth;
• increase efforts to replace aged, high mileage vehicles through state vehicle auctions;
• establish an energy deregulation program to maximize savings produced by the deregulation of the electricity and natural gas industries; and
• expand and improve the Commonwealth Procurement Access and Solicitation System (Comm-PASS), to increase the availability and quality of Commonwealth bidding information.

Budget Recommendations

The Fiscal Year 1999 recommendation includes an increase of $708,500 in the intergovernmental service fund account (1775-1000) to expand all reprographics within the Operational Services Division; an increase of $250,000 in the state surplus vehicle account (1775-1100) for replacement of aged, high mileage vehicles; $400,000 for the energy deregulation program (1775-0109); and an increase of $250,000 to maintain and expand Comm-PASS using revenue generated by new initiatives within the Operational Services Division (1775-0110).

Budgetary Direct Appropriations

OPERATIONAL SERVICES DIVISION
1775-0100	For the operation of the operational services division	3,271,375

ENERGY DEREGULATION PURCHASING INITIATIVE
1775-0109	For the development and implementation of an energy deregulation program for the purchasing of electricity and natural gas for state agencies, cities, and towns	400,000

Budgetary Retained Revenues

COMM-PASS RETAINED REVENUE
1775-0110	The operational services division is hereby authorized to expend for costs associated with the Comm-PASS computer system, so-called, an amount not to exceed $250,000 from revenues collected from the use of Comm-PASS by government entities other than state agencies and the sale of advertising space on Comm-PASS	250,000

STATE SURPLUS PROPERTY RETAINED REVENUE
1775-0600	The operational services division is hereby authorized to expend an amount not to exceed $136,855 from revenues collected from the sale of state surplus personal property, for costs associated with the acquisition, warehousing, allocation, and distribution of said property; provided, that for the purpose of accommodating timing discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate therefor as reported in the state accounting system	136,855

REPROGRAPHIC SERVICES RETAINED REVENUE
1775-0700	The operational services division is hereby authorized to expend an amount not to exceed $130,000 for printing, photocopying, related graphic art or design work, and other reprographic goods and services provided to the general public, from revenues collected from fees charged to the general public for said goods and services	130,000

FEDERAL SURPLUS PROPERTY RETAINED REVENUE
1775-0900	The operational services division is hereby authorized to expend an amount not to exceed $197,970 from revenues collected from the sale of federal surplus property, for costs associated with the acquisition, warehousing, allocation, and distribution of said property; provided, that for the purpose of accommodating timing discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate therefor as reported in the state accounting system	197,970

SURPLUS MOTOR VEHICLE RETAINED REVENUE
1775-1100	The operational services division is hereby authorized to expend an amount not to exceed $1,194,866 from revenues collected from the disposal of surplus motor vehicles including, but not limited to, state police vehicles, vehicles from accident and damage claims, and vehicles from manufacturer warranties, rebates, and settlements, for the purchase of motor vehicles and associated administrative costs; provided, that for the purpose of accommodating timing discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate therefor as reported in the state accounting system	1,194,866

Intragovernmental Service Spending

PURCHASE, OPERATION AND REPAIR OF STATE VEHICLES INTRAGOVERNMENTAL CHARGEBACK
1775-0800	For the purchase, operation and repair of vehicles, and for the cost of the operation and maintenance of all vehicles that are leased by other agencies	5,215,610
	Intragovernmental Service Fund 100%

REPROGRAPHIC SERVICES INTRAGOVERNMENTAL CHARGEBACK
1775-1000	For the provision of printing, photocopying, and related graphic art or design work, including all necessary incidental expenses and liabilities	2,373,619
	Intragovernmental Service Fund 100%