This is not the official budget document.

Budget Summary FY2009

Secretary of the Commonwealth
Data Current as of:  6/22/2009





FISCAL YEAR 2009 BUDGET SUMMARY ($000)
ACCOUNT FY2009
Conference
FY2009
Vetoes
FY2009
Overrides
FY2009
GAA
FY2009
Total
Spending
Secretary of the Commonwealth Administration 7,328 0 0 7,328 7,328  
State House Gift Shop Retained Revenue 30 0 0 30 30  
Software License Fees Retained Revenue 50 0 0 50 50  
State Archives 550 0 0 550 550  
State Records Center 154 0 0 154 154  
State Archives Facility 482 0 0 482 482  
Commonwealth Museum 960 0 0 960 960  
Census Data Technical Assistance 800 0 0 800 800  
Address Confidentiality Program 163 0 0 163 163  
Public Document Printing 909 0 0 909 909  
Elections Division Administration 8,301 0 0 8,301 7,601  
Central Voter Registration Computer System 6,156 0 0 6,156 5,926  
Information to Voters 1,933 0 0 1,933 1,703  
Massachusetts Historical Commission 1,071 0 0 1,071 1,071  
Ballot Law Commission 12 0 0 12 12  
Records Conservation Board 39 0 0 39 39  
Essex Registry of Deeds - Northern District 1,313 0 0 1,313 1,283  
Essex Registry of Deeds - Southern District 3,488 0 0 3,488 3,352  
Franklin Registry of Deeds 580 0 0 580 540  
Hampden Registry of Deeds 2,173 0 0 2,173 2,093  
Hampshire Registry of Deeds 608 0 0 608 578  
Middlesex Registry of Deeds - Northern District 1,437 0 0 1,437 1,337  
Middlesex Registry of Deeds - Southern District 3,720 0 0 3,720 3,520  
Berkshire Registry of Deeds - Northern District 331 0 0 331 331  
Berkshire Registry of Deeds - Central District 564 0 0 564 542  
Berkshire Registry of Deeds - Southern District 279 0 0 279 277  
Suffolk Registry of Deeds 2,320 0 0 2,320 2,220  
Worcester Registry of Deeds - Northern District 864 0 0 864 864  
Worcester Registry of Deeds - Worcester District 2,789 0 0 2,789 2,689  
TOTAL    49,404 0 0 49,404 47,404  

Hide line item language

account description amount
SECRETARY OF THE COMMONWEALTH 47,404,069
Budgetary Direct Appropriations 47,404,069
Direct Appropriations
0511-0000 Secretary of the Commonwealth Administration
For the operation of the office of the secretary; provided, that the office shall submit a report detailing staffing patterns for each program operated by the office; provided further, that the report shall include, but not be limited to, actual and functional job titles by program and compensation rates and lengths of service for each employee; provided further, that the office shall submit the report not later than February 2, 2009, to the house and senate committees on ways and means; provided further, that the secretary may transfer funds between items 0540-0900, 0540-1000, 0540-1100, 0540-1200, 0540-1300, 0540-1400, 0540-1500, 0540-1600, 0540-1700, 0540-1800, 0540-1900, 0540-2000 and 0540-2100 pursuant to an allocation schedule filed with the house and senate committees on ways and means not less than 30 days before the transfer; provided further, that each register of deeds using electronic record books shall ensure that all methods of electronically recording instruments conform to any regulation or standard established by the secretary of state or the records conservation board; and provided further, that those regulations shall be issued not later than June 30, 2009
7,328,088
0511-0200 State Archives
For the operation of the state archives division
550,353
0511-0230 State Records Center
For the operation of the records center
154,311
0511-0250 State Archives Facility
For the operation of the archives facility
481,881
0511-0260 Commonwealth Museum
For the operation of the commonwealth museum
959,755
0511-0270 Census Data Technical Assistance
For the secretary of state who may contract with the University of Massachusetts Donahue Institute to provide the commonwealth with technical assistance on United States census data and to prepare annual population estimates
800,000
0511-0420 Address Confidentiality Program
For the operation of the address confidentiality program
163,269
0517-0000 Public Document Printing
For the printing of public documents
909,008
0521-0000 Elections Division Administration
For the operation of the elections division, including preparation, printing and distribution of ballots and for other miscellaneous expenses for primary and other elections; provided, that the secretary of state may award grants for voter registration and education in the cities of Boston, Springfield, Lawrence and Worcester; provided further, that the registration and education activities may be conducted by community-based voter registration and education organizations; provided further, that the secretary shall submit a report to the house and senate committees on ways and means not later than February 2, 2009, detailing the amount appropriated for the purposes of providing reimbursements for the costs of extended polling hours from this item to each city or town; and provided further, that the secretary shall investigate issues relative to preservation and storage of vital municipal records in cities and towns in the commonwealth and shall report to the general court by June 30, 2009
7,600,543
0521-0001 Central Voter Registration Computer System
For the operation of the central voter registration computer system; provided, that an annual report detailing voter registration activity shall be submitted to the house and senate committees on ways and means on or before February 2, 2009
5,926,294
0524-0000 Information to Voters
For providing information to voters
1,702,807
0526-0100 Massachusetts Historical Commission
For the operation of the Massachusetts historical commission
1,070,676
0527-0100 Ballot Law Commission
For the operation of the ballot law commission
12,380
0528-0100 Records Conservation Board
For the operation of the records conservation board
39,459
0540-0900 Essex Registry of Deeds - Northern District
For the registry of deeds located in Lawrence in the former county of Essex
1,282,644
0540-1000 Essex Registry of Deeds - Southern District
For the registry of deeds located in Salem in the former county of Essex
3,352,372
0540-1100 Franklin Registry of Deeds
For the registry of deeds in the former county of Franklin
539,706
0540-1200 Hampden Registry of Deeds
For the registry of deeds in the former county of Hampden
2,093,462
0540-1300 Hampshire Registry of Deeds
For the registry of deeds in the former county of Hampshire
578,265
0540-1400 Middlesex Registry of Deeds - Northern District
For the registry of deeds located in Lowell in the former county of Middlesex
1,336,869
0540-1500 Middlesex Registry of Deeds - Southern District
For the registry of deeds located in Cambridge in the former county of Middlesex
3,519,768
0540-1600 Berkshire Registry of Deeds - Northern District
For the registry of deeds located in Adams in the former county of Berkshire
331,237
0540-1700 Berkshire Registry of Deeds - Central District
For the registry of deeds located in Pittsfield in the former county of Berkshire
541,922
0540-1800 Berkshire Registry of Deeds - Southern District
For the registry of deeds located in Great Barrington in the former county of Berkshire
276,861
0540-1900 Suffolk Registry of Deeds
For the registry of deeds in the former county of Suffolk
2,219,509
0540-2000 Worcester Registry of Deeds - Northern District
For the registry of deeds located in Fitchburg in the former county of Worcester
863,722
0540-2100 Worcester Registry of Deeds - Worcester District
For the registry of deeds located in the city of Worcester in the former county of Worcester
2,688,908

account description amount
Retained Revenues
0511-0001 State House Gift Shop Retained Revenue
The secretary of state may expend revenues not to exceed $30,000 from the sale of merchandise at the Massachusetts state house gift shop for the purpose of replenishing and restocking gift shop inventory
30,000
0511-0108 Software License Fees Retained Revenue
For the secretary of state, acting on behalf of the commonwealth; provided, that the secretary may sell, transfer or license the division of corporations' software and related documents pertaining to its web-based searching and filing applications, including uniform commercial code software, developed by the department of the secretary and copyrighted by it to other states, multi-state or regional associations or other sovereign governments on such terms or conditions as, in his sole discretion, reasonably compensates the commonwealth for its interests; provided further, that the secretary may retain and expend revenues collected from the sales, licensure or user agreements in an amount not to exceed $50,000 for technical activities of the corporations division, the remainder to be deposited in the General Fund; provided further, that the secretary may also provide web hosting, and on-going support and maintenance to other states, provinces or territories of Canada relative to their UCC and corporate applications; and provided further, that the department of the secretary of state may accept credit and debit cards from individuals and corporations filing documents with the department
50,000

account description amount
Intragovernmental Service Spending 116,000
0511-0003 Chargeback for Publications and Computer Library Services
For the costs of providing electronic and other publications purchased from the state bookstore, for commission fees, notary fees and for direct access to the secretary's computer library
                Intragovernmental Service Fund ............... 100%
16,000
0511-0235 Chargeback for State Records Center Services
For the costs of obsolete records destruction incurred by the office of the secretary of state; provided, that state agencies, including the judicial branch, may be charged for the destruction of their obsolete records by the records center where appropriate; provided further, that the secretary of state may expend revenues not to exceed $100,000 of such funds received for the costs of such obsolete record destruction; and provided further, that such fees shall be charged on an equitable basis
                Intragovernmental Service Fund ............... 100%
100,000

account description amount
Federal Grant Spending 1,500,041
0521-0800 Election Assistance for Disabled Individuals
For the purpose of a federally funded grant entitled, Election Assistance for Disabled Individuals
700,041
0526-0114 Historic Preservation Survey and Planning
For the purposes of a federally funded grant entitled, Historic Preservation Survey and Planning
800,000