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Budget Summary FY2012

Operational Services Division
Data Current as of:  7/11/2011





FISCAL YEAR 2012 BUDGET SUMMARY ($000)
ACCOUNT FY2012
Conference
FY2012
Vetoes
FY2012
GAA
Operational Services Division 200 0 200
Enhanced Vendor Auditing 475 0 475
Statewide Contract Fee 2,990 0 2,990
Human Services Provider Overbilling Recovery Retained Revenue 500 0 500
Supplier Diversity Office 547 0 547
Surplus Sales Retained Revenue 750 0 750
Reprographic Services Retained Revenue 53 0 53
Federal Surplus Property Retained Revenue 55 0 55
TOTAL    5,570 0 5,570

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account description amount
OPERATIONAL SERVICES DIVISION 14,169,644
Direct Appropriations
1775-0100 Operational Services Division
For the operation of the operational services division; provided, that the division shall expend funds for the purpose of achieving savings pursuant to this act; provided further, that notwithstanding any general or special law to the contrary, the operational services division, which under section 22N of chapter 7 of the General Laws is responsible for determining prices for programs under chapter 71B of the General Laws, shall set the prices in fiscal year 2012 by increasing the final fiscal year 2011 price by the rate of inflation as determined by the division; provided further, that the division shall also adjust prices for Extraordinary Relief, as defined in 808 CMR 1.06(4); provided further, that the department shall accept application for Program Reconstruction in fiscal year 2012; provided further, that upon the request of a program, the operational services division shall authorize a minimum price for the program to charge out-of-state purchasers; and provided further, that the division shall determine the minimum price for out-of-state purchasers by identifying the most recent price calculated for the program and applying the estimated rates of inflation which are established by December 1 of each year pursuant to section 22N of chapter 7 of the General Laws in a compounded manner for each fiscal year following the most recent calculated price
200,000
1775-0106 Enhanced Vendor Auditing
For the operation of an enhanced vendor auditing unit within the operational services division; provided, that the unit will use a risk analysis program to identify vendor areas at high risk of fraud, overbilling or unallowable expenses; provided further, that the risk analysis will use vendor filed uniform financial reports, contracts with state entities and MMARS billing records; provided further, that in determining risk, the unit shall consider: (1) failure to file in a timely manner annual uniform financial reports and required private audits; (2) related-party transactions; (3) use of management companies; (4) amounts of billed expenditures on credit cards; (5) expenditures for non-program expenses such as travel, meals and vehicles; and (6) referrals or complaints from other state agencies, public officials and consumers; provided further, that the unit shall conduct field audits as necessary to determine evidence of fraud, overbilling or unallowable expenses; provided further, that the unit shall develop a recovery plan to recoup all funds received by a vendor due to fraud, overbilling or unallowable expenses and shall be responsible for recovering said funds; provided further, that any recovery plan that provides for less than the full restitution of misspent funds shall not be implemented without the approval of the secretary of administration and finance; provided further, that all funds recovered shall be deposited in the General Fund; provided further, that audits which indicate criminal fraud shall be referred to the office of the attorney general for investigation; and provided further, that the unit shall file a report to the executive office of administration and finance and the house and senate committees on ways and means no later than March 7, 2012 on the activities of the unit including number of audits conducted, number of vendors audited, number of vendors demonstrating the risk factors listed in this item, funds identified for recoupment, funds recouped, any reasons why identified funds were not recouped and details of recovery plans that required the approval of the secretary of administration and finance
475,000
1775-0200 Supplier Diversity Office
For the operation and administration of the supplier diversity office; provided, that the office shall provide training and other services to supplier diversity office certified minority- and women-owned businesses, which allows them to better compete for state contracts and also ensures that equitable practices and policies in the public marketplace are maintained; provided further, that the office shall administer an electronic business certification application which shall be accessible to business applicants through use of the internet; provided further, that the office shall ensure the integrity and security of personal and financial information transmitted by electronic application; provided further, that the office shall, using all existing available resources, provide certification services to all supplier diversity office qualified applicants, throughout the commonwealth and beyond, whichever is applicable; and provided further, that the office shall develop and implement measures and procedures to continue to improve the efficiency and the timeliness of the certification process
546,768

account description amount
Retained Revenues
1775-0115 Statewide Contract Fee
For the operational services division; provided, that the division may expend for the purpose of procuring, managing and administering statewide contracts an amount not to exceed $2,989,876 from revenue collected from the statewide contract administrative fee; and provided further, that for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the operational services division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate as reported in the state accounting system, including the costs of personnel
2,989,876
1775-0124 Human Services Provider Overbilling Recovery Retained Revenue
For the operational services division; provided, that the division may expend an amount not to exceed $500,000 from revenue collected in the recovery of cost-reimbursement and non-reimbursable over billing and recoupment for health and human service agencies and as a result of administrative reviews, as determined during the divisions' audits and reviews of providers pursuant to section 22N of chapter 7 of the General Laws; provided further, that the division may only retain revenues collected in excess of $207,350; and provided further, that notwithstanding any general or special law to the contrary, for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the department may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate, as reported in the state accounting system
500,000
1775-0600 Surplus Sales Retained Revenue
For the operational services division; provided, that the division may expend not more than $750,000 in revenues from the sale of state surplus personal property and the disposal of surplus motor vehicles, including, but not limited to, state police vehicles from vehicle accident and damage claims and from manufacturer warranties, rebates and settlements for the payment, expenses and liabilities for the acquisition, warehousing, allocation and distribution of surplus property and the purchase of motor vehicles; provided further, that the division shall evaluate the use of technology, the internet and online auctions to enhance the sales of surplus vehicles and submit a report of its findings to the house and senate committees on ways and means and the house and senate committees on post audit and oversight on or before October 3, 2011; and provided further, that for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the operational services division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate as reported in the state accounting system, including the costs of personnel
750,000
1775-0700 Reprographic Services Retained Revenue
For the operational services division; provided, that the division may expend not more than $53,000 in revenues collected in addition to the amount authorized in item 1775-1000 of section 2B for printing, photocopying, related graphic art or design work and other reprographic goods and services provided to the general public, including all necessary incidental expenses; and provided further, that for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the operational services division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate as reported in the state accounting system
53,000
1775-0900 Federal Surplus Property Retained Revenue
For the operational services division; provided, that the division may expend not more than $55,000 in revenues collected under chapter 449 of the acts of 1984 and section 4L of chapter 7 of the General Laws, including the costs of personnel, from the sale of federal surplus property, including the payment, expenses and liabilities for the acquisition, warehousing, allocation and distribution of federal surplus property; and provided further, that for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the operational services division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate as reported in the state accounting system
55,000

account description amount
Intragovernmental Service Spending 8,600,000
1775-0800 Chargeback for Purchase, Operation and Repair of State Vehicles
For the purchase, operation and repair of certain vehicles and for the cost of operating and maintaining all vehicles that are leased by other agencies, including the costs of personnel
                Intragovernmental Service Fund ............... 100%
7,600,000
1775-1000 Chargeback for Reprographic Services
For printing, photocopying, and related graphic art or design work, including all necessary incidental expenses and liabilities; provided, that the secretary for administration and finance shall charge to other items of appropriation within the agencies of the executive branch for such services, including the costs of personnel
                Intragovernmental Service Fund ............... 100%
1,000,000

account description amount