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Budget Summary FY2013

Operational Services Division
Data Current as of:  7/7/2012





FISCAL YEAR 2013 BUDGET SUMMARY ($000)
ACCOUNT FY2013
Conference
FY2013
Vetoes
FY2013
GAA
Enhanced Vendor Auditing 484 0 484
Statewide Contract Fee 3,500 0 3,500
Human Services Provider Overbilling Recovery Retained Revenue 500 0 500
Supplier Diversity Office 547 0 547
Surplus Sales Retained Revenue 750 0 750
Reprographic Services Retained Revenue 53 0 53
Federal Surplus Property Retained Revenue 55 0 55
TOTAL    5,889 0 5,889

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account description amount
OPERATIONAL SERVICES DIVISION 14,489,046
Direct Appropriations
1775-0106 Enhanced Vendor Auditing
For the operation of an enhanced vendor auditing unit within the operational services division; provided, that the unit shall use a risk analysis program to identify vendor areas at high risk of fraud, overbilling or unallowable expenses; provided further, that the risk analysis shall use vendor-filed uniform financial reports, contracts with state entities and MMARS billing records; provided further, that in determining risk, the unit shall consider: (i) failure to file in a timely manner annual uniform financial reports and required private audits; (ii) related-party transactions; (iii) use of management companies; (iv) amounts of billed expenditures on credit cards; (v) expenditures for non-program expenses such as travel, meals and vehicles; and (vi) referrals or complaints from other state agencies, public officials and consumers; provided further, that the unit shall conduct field audits as necessary to determine evidence of fraud, overbilling or unallowable expenses; provided further, that the unit shall develop a recovery plan to recoup all funds received by a vendor due to fraud, overbilling or unallowable expenses and shall be responsible for recovering such funds; provided further, that any recovery plan that provides for less than the full restitution of misspent funds shall not be implemented without the approval of the secretary of administration and finance; provided further, that all funds recovered shall be deposited in the General Fund; provided further, that audits which indicate criminal fraud shall be referred to the attorney general for investigation; and provided further, that the unit shall file a report to the executive office for administration and finance and the house and senate committees on ways and means not later than March 15, 2013 on the activities of the unit, including the number of audits conducted, the number of vendors audited, the number of vendors demonstrating the risk factors listed in this item, the funds identified for recoupment, the funds recouped, any reasons why identified funds were not recouped and details of recovery plans that required the approval of the secretary of administration and finance
484,278
1775-0200 Supplier Diversity Office
For the operation and administration of the supplier diversity office; provided, that the office shall provide training and other services to supplier diversity office certified minority- and women-owned businesses, which allows those businesses to better compete for state contracts and also ensures that equitable practices and policies in the public marketplace are maintained; provided further, that the office shall administer an electronic business certification application which shall be accessible to business applicants through the internet; provided further, that the office shall ensure the integrity and security of personal and financial information transmitted by electronic application; provided further, that the office shall, using all existing available resources, provide certification services to all supplier diversity office qualified applicants, within or outside of the commonwealth, as applicable; and provided further, that the office shall develop and implement measures and procedures to continue to improve the efficiency and the timeliness of the certification process
546,768

account description amount
Retained Revenues
1775-0115 Statewide Contract Fee
For the operational services division; provided that the division may expend for the purpose of procuring, managing and administering statewide contracts an amount not to exceed $3,500,000 from revenue collected from the statewide contract administrative fee; and provided further, that for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate as reported in the state accounting system, including the costs of personnel
3,500,000
1775-0124 Human Services Provider Overbilling Recovery Retained Revenue
For the operational services division; provided, that the division may expend an amount not to exceed $500,000 from revenues collected in the recovery of cost-reimbursement and non-reimbursable overbilling and recoupment for health and human service agencies and as a result of administrative reviews, as determined during the division's audits and reviews of providers under section 22N of chapter 7 of the General Laws; provided further, that the division may only retain revenues collected in excess of $207,350; and provided further, that notwithstanding any general or special law to the contrary, for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate as reported in the state accounting system
500,000
1775-0600 Surplus Sales Retained Revenue
For the operational services division; provided, that the division may expend not more than $750,000 in revenues from the sale of state surplus personal property and the disposal of surplus motor vehicles including, but not limited to, state police vehicles from vehicle accident and damage claims and from manufacturer warranties, rebates and settlements for the payment, expenses and liabilities for the acquisition, warehousing, allocation and distribution of surplus property and the purchase of motor vehicles; provided further, that the division shall evaluate the use of technology, the internet and online auctions to enhance the sales of surplus vehicles and submit a report of its findings to the house and senate committees on ways and means and the house and senate committees on post audit and oversight on or before October 5, 2012; and provided further, that for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate as reported in the state accounting system, including the costs of personnel
750,000
1775-0700 Reprographic Services Retained Revenue
For the operational services division; provided, that the division may expend not more than $53,000 in revenues collected in addition to the amount authorized in item 1775-1000 of section 2B for printing, photocopying, related graphic art or design work and other reprographic goods and services provided to the general public, including all necessary incidental expenses; and provided further, that for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate as reported in the state accounting system
53,000
1775-0900 Federal Surplus Property Retained Revenue
For the operational services division; provided, that the division may expend not more than $55,000 in revenues collected under chapter 449 of the acts of 1984 and section 4L of chapter 7 of the General Laws, including the costs of personnel, from the sale of federal surplus property, including the payment, expenses and liabilities for the acquisition, warehousing, allocation and distribution of federal surplus property; and provided further, that for the purpose of accommodating discrepancies between the receipt of retained revenues and related expenditures, the operational services division may incur expenses and the comptroller may certify for payment amounts not to exceed the lower of this authorization or the most recent revenue estimate as reported in the state accounting system
55,000

account description amount
Intragovernmental Service Spending 8,600,000
1775-0800 Chargeback for Purchase Operation and Repair of State Vehicles
For the purchase, operation and repair of certain vehicles and for the cost of operating and maintaining all vehicles that are leased by other agencies, including the costs of personnel
                Intragovernmental Service Fund ............... 100%
7,600,000
1775-1000 Chargeback for Reprographic Services
For printing, photocopying and related graphic art or design work, including all necessary incidental expenses and liabilities; provided, that the secretary of administration and finance shall charge to other items of appropriation within the agencies of the executive branch for such services, including the costs of personnel
                Intragovernmental Service Fund ............... 100%
1,000,000