 Office
of Leasing and State Office Planning
Martha Goldsmith, Director
The Office of Leasing and State
Office Planning (OLSOP) is responsible for meeting
office and related space needs of state agencies. More
specifically, the office is responsible for 1) the state's
leasing activity when the Commonwealth is the tenant,
2) management of three multi-tenant state office buildings,
and 3) planning and reconfiguration assistance to agencies
to meet their changing office needs.
Leasing Services
DCAM, on behalf of the Commonwealth, leases more than
7 million square feet of space from private and public
landlords. Leasing services include acquisition of new
leases and management of active leases. OLSOP procures
new leases through open and competitive solicitation
of proposals to meet an agency's needs and provides
the real estate services to evaluate potential sites,
negotiate the lease and any amendments, assist in the
design of tenant improvements, and assist agencies to
insure that the landlord meets its obligations under
the lease.
The Manual for Leasing
and State Office Planning was developed to present
and explain DCAM's simplified leasing procedures and
to be a practical guide and reference for agency facilities
staff and attorneys. The Manual describes the role and
responsibilities of DCAM and the agency in acquiring
and managing leased space; provides guidance for facilities
planning and space planning; and explains procedures
and use of standard forms and documents necessary for
planning, solicitation of lease proposals, and completing
and executing a lease. It also explains under what circumstances
and how an agency may request and the DCAM Commissioner
approve delegation of authority enabling an agency to
enter into a lease with DCAM approval of the transaction.
The Manual is available at www.state.ma.us/cam/forms/fi_leasman.html.
Property and Asset Management
OLSOP contracts with private property management companies
for the operations and maintenance of the State Transportation
Building in Boston, the Springfield State Office Building
in Springfield, and the Massachusetts Information Technology
Center in Chelsea. These buildings are occupied by 29
state agencies. OLSOP's goal is to provide cost-effective
management, meet the needs of the tenant agencies, and
maintain the buildings in good condition to enhance
management of these state assets.
Office Planning
The office provides design services to agencies to assist
them in reconfiguring office space to meet changing
needs. The office works with an agency to understand
its changing needs, develop a plan to reconfigure available
office space within the agency's budget, obtain cost
proposals from specific contractors and vendors, and
develop an implementation plan. If requested, the office
can also assist in managing the work of contractors
and vendors.
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