Designer Evaluation Forms
In collaboration with the Designer
Selection Board, the Division of Capital Asset Management
has developed the Standard Designer Evaluation Form for
all Public Agencies. As part of the Construction Reform
Legislation passed this year, Section
13 of Chapter 159 of the Acts of 2000 amends Section 38E
of MGL Chapter 7 to require all Public Agencies receiving
funding for building construction through the Commonwealth
to complete Designer Evaluations.
If you are working on a project with a Public Agency
exclusive of the Division of Capital Asset Management,
please refer to
Designer Evaluations for Public Agencies Web Page.
The intent of these evaluation forms is to improve
accountability among the Designers and the Public Agencies
they serve. The information on these evaluations will
be made available to the Designer Selection Board and
to the Public Agencies to assist them as they select
design firms for public building projects.
At the completion of the project stages of Study Program
Submission(S3), Study Completion (S10), Schematic Design
(B1), Design Development (B4), Construction Documents
(C9), 60% of Construction (D60) and Construction Substantial
Completion (E-1), the Project Manager (PM) will complete
evaluation forms.
At the initiation of a project, all project managers
should provide a copy of the evaluation forms to Designers
(they will be incorporated into Form 9) and note that
they will be evaluated according to the categories noted
on the forms. Design/Build projects will not require
a Designer Evaluation as the Division does not hold
a contract with the Designer for these projects. Designer
Evaluations must be completed for all projects that
are currently contracted, but not yet completed. At
the next relevant milestone of the project (as noted
above) PM's must complete the Designer Evaluation form.
You can download the forms as Microsoft Word 97 Documents,
by clicking the appropriate link:
If you wish to download an Acrobat Adobe PDF version
of either form, click the appropriate link:
The PM is responsible for completing and signing the
evaluation forms and obtaining input from all relevant
parties and reviewers at the completion of each stage.
Any member of DCAM staff who worked directly with the
designers should be consulted to ensure that the evaluation
is reflective of their performance on all aspects of
the project. The evaluation should be independent and
fair, based only on the specific project for which the
evaluation is being completed. Each form must be reviewed
and initialed by the appropriate supervisor: Deputy
Director of Construction Services as well as the Deputy
Commissioner; or the Director of Programming (depending
on the stage). Any changes to the evaluation must be
recorded in the database so that the signed hard copy
maintained in the file is the same as that in the database.
The Designer will have the opportunity to submit a
written response to DCAM and to the Designer Selection
Board disputing any information contained in the form
and setting forth any additional information concerning
the building project or the oversight of the building
construction contract by the DCAM as may be relevant
to the evaluation of the designer's performance on the
contract. Any such letter must be attached to the evaluation
form for inclusion in the designer's file. The Database
will indicate that a Designer's reply has been received,
but a copy of the reply will be stored only as hard
copy in the Designer's file at DCAM and with the Designer
Selection Board.
The completed Evaluation forms from the Final stage
of the Project and any Designer's reply must be maintained
as hard copy in the project file and forwarded by the
PM to the Designer Selection Board for inclusion in
the Designer's Qualification File. The Final stages
are defined as follows: Study Final Completion (S10)
for Study, Construction Documents (C9) for Design, Construction
Substantial Completion (E1) for Construction.
To encourage constructive and productive feedback
to designers, the legislature provided for certain protections
for public employees completing these evaluations. DCAM
encourages all managers, as well as firms doing public
design and construction, to take full advantage of this
communication tool. This is a great opportunity to enhance
our ability to provide the best services to the public
sector.
Please feel free to email Designer.Evaluations@state.ma.us
with any questions you may have regarding the Evaluation
Forms.
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