My firm placed a bid on a Division of Capital Asset Management project. Who received the award?

Look in the Closed Solicitations section of Comm-PASS or FW Dodge Reports for the name of the firm awarded the project.

How do I get paid for work performed?

The Office of Finance and Administration at the Division sends detailed billing package(s) to vendors who have successfully bid on agency projects. Vendors should read the instructions carefully and follow the procedures for filling out the forms. Vendors needing additional information concerning payments or the status of a payment should call their project engineer. To obtain additional payment voucher forms, designer billing or construction billing information, please call the vendor hot line telephone number at (617) 727-4006, ext. 335 and leave a message including your company name, address and telephone number. For further detailed information concerning construction billing procedures, please click HERE.

How do I reconcile my payment to my invoices?

The Commonwealth pays its obligations on a weekly payment cycle. When the Commonwealth pays a vendor for work completed, we issue a single check for all PVs processed during that billing cycle. All Commonwealth checks are transmitted to the vendor with an addendum that lists specific payment and agency project number references for the convenience of the vendor. Please call the vendor hot line listed above for additional information.

My payment is not equal to the amount I submitted on my invoice to the agency. Why?

Payments are occasionally adjusted by a Project Engineer or a Project Manager. Specific inquiries concerning the amount of your payment should be directed to them.

I'm a sub-contractor, I have submitted a bill to the general contractor and have not received payment, what do I do?

All requests for direct and disputed payments are handled by the Office of the General Counsel. Click HERE for more information and sample forms.

How can I get paid faster?

The Commonwealth established a procedure for Electronic Funds Transfer. The Commonwealth can electronically move funds directly to the vendor's bank. Please click HERE or call the vendor hot line listed above and ask for the appropriate forms. When the invoice(s) are paid, the vendor's bank is advised of the detail regarding the payment. Therefore, questions regarding the detail should be made directly to the vendor's bank.