Designer
Evaluation Forms for Public Agencies
In collaboration with the Designer
Selection Board, the Division of Capital Asset Management
has developed the Standard Designer Evaluation Form
for all Public Agencies. As part of the Construction
Reform Legislation passed this year, Section
13 of Chapter 159 of the Acts of 2000 amends Section
38E of MGL Chapter 7 to require all Public Agencies
receiving funding for building construction through
the Commonwealth to complete Designer Evaluations.
If you are working on a project managed
by the Division of Capital Asset Management, please
refer to the DCAM Designer
Evaluation Web Page.
The intent of these evaluation forms
is to improve accountability among the Designers and
the Public Agencies they serve. The information on these
evaluations will be made available to the Designer Selection
Board and to the Public Agencies to assist them as they
select design firms for public building projects.
A written preliminary evaluation is required
to be completed by the Public Agency and submitted to
the Designer at the completion of the schematic phase
of the project. This will serve as a progress report
and provide an opportunity for the Agency and the Designer
to discuss the firmês performance on the project to
date. At the final completion of the project the Public
Agency must give the completed Evaluation to the Designer
within 30 days to allow time for a written response
from the Designer.
The completed Evaluation form and any
response from the Designer must be submitted together
to the Designer Selection Board and to the Division
of Capital Asset Management within 70 days of project
completion in order to be eligible for the receipt of
any public funds disbursed by the commonwealth for the
purposes of public building or public works projects.
(Section 13 of Chapter 159 of the Acts of 2000)
You can download the forms as Microsoft
Word 97 Documents, by clicking the appropriate link:
If you wish to download an Acrobat Adobe
PDF version of either form, click the appropriate link:
If a project is limited to preliminary
design, such as a building feasibility study or Master
plan, the Public Agency must submit the Designer
Evaluation Form at the completion of the study or
master plan.
For projects involving both design and
construction, there are two stages in the project at
which the Public Agency must complete the evaluation
form as follows:
- At the completion of the Schematic
Design phase, the Agency must provide the Designer
with a written preliminary evaluation for informational
purposes. The Design
Phase form may be utilized at this phase. This
preliminary evaluation is not required to be submitted
to DCAM and the DSB, but must be provided to the Designer
no later than 30 days after completion of the schematic
design phase of the project.
- At the completion of the Construction
project, the Public Agency must provide the Designer
with a completed Design
Phase and Construction
Phase Evaluation Form for the entire project.
These two completed forms must be submitted to the
Designer no later than 30 days after the project completion.
The Public Agency must then submit these forms to
the Designer Selection Board and the Division of Capital
Asset Management no later than 70 days after the project
completion.
To encourage constructive and productive
feedback to designers, the legislature provided for
certain protections for public employees completing
these evaluations. DCAM encourages all managers as well
as firms doing public design and construction to take
full advantage of this communication tool. This is a
great opportunity to enhance our ability to provide
the best services to the public sector.
Please feel free to email Designer.Evaluations@state.ma.us
with any questions you may have regarding the Evaluation
Forms.
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