Designer
Evaluation Forms for DIVISION OF CAPITAL ASSET MANAGEMENT
In collaboration with the
Designer Selection Board, the Division of Capital Asset
Management has developed the Standard Designer Evaluation
Form for all Public Agencies. As part of the Construction
Reform Legislation passed this year, Section
13 of Chapter 159 of the Acts of 2000 amends Section 38E
of MGL Chapter 7 to require all Public Agencies receiving
funding for building construction through the Commonwealth
to complete Designer Evaluations.
If you are working on a project with a Public Agency exclusive of the Division
of Capital Asset Management, please refer to
Designer Evaluations for Public Agencies Web Page.
The intent of these evaluation forms is to improve accountability among the Designers and the
Public Agencies they serve. The information on these evaluations will be made available to
the Designer Selection Board and to the Public Agencies to assist them as they select design
firms for public building projects.
At the completion of the project stages of Study Program
Submission(S3), Study Completion (S10), Schematic Design
(B1), Design Development (B4), Construction Documents
(C9), 60% of Construction (D60) and Construction Substantial
Completion (E-1), the Project Manager (PM) will set
up the Designer Evaluation Form.
At the initiation of a project, all project managers should provide a copy of the evaluation
forms to Designers (they will be incorporated into Form 9) and note that they will be evaluated
according to the categories noted on the forms. Design/Build projects will not require a
Designer Evaluation as the Division does not hold a contract with the Designer for these
projects. Designer Evaluations must be completed for all projects that are currently
contracted, but not yet completed. At the next relevant milestone of the project
(as noted above) PM's must complete the Designer Evaluation form.
You can download the forms as Microsoft Word 97 Documents, by clicking the appropriate link:
If you wish to download an Acrobat Adobe PDF
version of either form, click the appropriate link:
The PM is responsible for completing and signing the evaluation forms and obtaining input
from all relevant parties and reviewers at the completion of each stage. Any member of DCAM
staff who worked directly with the designers should be consulted to ensure that the evaluation
is reflective of their performance on all aspects of the project. The evaluation should be
independent and fair, based only on the specific project for which the evaluation is being
completed. Each form must be reviewed and initialed by the appropriate supervisor: Deputy
Director of Construction Services as well as the Deputy Commissioner; or the Director of
Programming (depending on the stage). Any changes to the evaluation must be recorded in the
database so that the signed hard copy maintained in the file is the same as that in the
database.
The Designer will have the opportunity to submit a written response to DCAM and to the
Designer Selection Board disputing any information contained in the form and setting forth
any additional information concerning the building project or the oversight of the building
construction contract by the DCAM as may be relevant to the evaluation of the designer's
performance on the contract. Any such letter must be attached to the evaluation form for
inclusion in the designer's file. The Database will indicate that a Designer's reply has
been received, but a copy of the reply will be stored only as hard copy in the Designer's
file at DCAM and with the Designer Selection Board.
The completed Evaluation forms from the Final stage
of the Project and any Designer's reply will be maintained
as hard copy in the project file and forwarded by the
PM to the Designer Selection Board for inclusion in
the Designer's Qualification File. The Final stages
are defined as follows: Study Final Completion (S10)
for Study, Construction Documents (C9) for Design, Construction
Substantial Completion (E1) for Construction.
To encourage constructive and productive feedback to designers, the legislature provided
for certain protections for public employees completing these evaluations. DCAM encourages
all managers as well as firms doing public design and construction to take full advantage
of this communication tool. This is a great opportunity to enhance our ability to provide
the best services to the public sector.
Please feel free to email
Designer.Evaluations@state.ma.us
with any questions
you may have regarding the Evaluation Forms.
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