Leasing and State Office Planning Forms and Instructions

The following standard forms and instructions are used to assist in the acquisition of leased space. These standard forms may not be altered.

To download forms and instructions, click on the appropriate links below. Forms are available in Microsoft Word or Excel format as applicable. All forms are also available as Adobe Acrobat (PDF) files. Adobe Acrobat files or PDF files can be viewed and printed using the Adobe Acrobat® viewer, which can be downloaded FREE from the Internet.

Facility Plan, Form 1 is used to describe the User Agency's needs for leased space. It is used when acquiring leased space and when amending or extending an existing lease. These forms provide the information to prepare a Request for Proposals (RFP), lease amendment or tenancy agreement, or to take other appropriate action. The Forms 1, 1A, 1B, and 1C are in Microsoft Word format. The Form 1D is in Microsoft Excel format. Form 1 as a PDF.

Agency Recommendation Summary, Form 2 is used, following completion of the proposal evaluations, to summarize the User Agency's recommendation to DCAM to accept a specific proposal and finalize a lease, reject all proposals received, or proceed with a lease of public space. Form 2 as a PDF.

Transaction Approval, Form 3 is used to document for the Comptroller approval of a new lease, lease amendment, tenancy, or other type of agreement. Form 3 as a PDF.

Occupancy Termination Form, Form 4 is used to confirm the date on which a lease or other rental agreement terminates. Form 4 as a PDF.