Latest update includes:
- FY2018-08: Comptroller Office’s FY2018 MMARS Chargeback
- FY2018-07: FY2018 HR/CMS Chargeback
- Close/Open Key Dates September 23 - 30
- MMARS Saturday Hours
- Weekly Fraud Fact – Information Technology and Security
- Upcoming Training Sessions and Meetings
FY2018-08: Comptroller Office’s FY2018 MMARS Chargeback
CTR Memo FY2018-08 has been posted to the CTR Web Portal. This memo provides guidance and information regarding the Office of the Comptroller’s MMARS chargeback for FY2018 to support the operation of the financial accounting and reporting system for the Commonwealth.
FY2018-07: FY2018 HR/CMS Chargeback
CTR Memo FY2018-07 has been posted to the CTR Web Portal. This memo provides guidance and information regarding the Office of the Comptroller (CTR) and Human Resources Division (HRD) joint administrative HR/CMS chargeback for FY2018 to support the payroll and HR operations of the human resources /compensation management system for the Commonwealth.
Close/Open Key Dates September 23 - 30
September 28, Thursday
- All FY2017 rejected grant draws (ACD or NCD) must be cleared.
September 29, Friday
- Automatic Balance Forward for Federal Grants.
September 30, Saturday
- ACD Revenue transactions will be automatically created and posted to MMARS in the same BFY as the disbursement document. Departments that administer NCD grants should complete the Revenue Pushback Template to ensure all NCD revenue is in the appropriate fiscal year.
MMARS Saturday Hours
MMARS and LCM will be available Saturday, September 23, from 9:00 A.M. to 7:00 P.M. The Help Desk will not be staffed, and any Saturday Help Desk calls will be returned on Monday, September 25.
Weekly Fraud Fact– Information Technology and Security
Technology is something of a double-edged sword. Its complexity often gives fraudsters both a tool to perpetrate a fraud and a way of hiding a fraud that’s been committed. Sometimes, it gives the fraudster a place to hide.
Often, our unquestioning reliance on computers leads us to overlook fraud when it takes place. To be fair, however, technology also puts at our disposal ways of detecting fraud that would have been unthinkable a generation ago. In IT, as in other areas, it must nonetheless be conceded that fraudsters are often a step or two ahead of those trying to prevent fraud.
Information technology fraud has many aspects, all of which are difficult to detect. We are going to limit our coverage to the IT fraud risks, red flags and best practices to prevent fraud that directly pertain to governments.
In the days of computer-generated payroll and direct deposits, the old control of handing out paychecks to individuals to identify ghost employees is a thing of the past—employees, including ghost employees, in remote locations get paid automatically.
Not so long ago, issuing a warrant to a vendor involved generating a piece of paper. That piece of paper took time to process, required a physical endorsement, and required alteration to redirect it to a payee other than the person for whom it was intended. Electronic payments circumvent all of these potential pitfalls.
In the area of software development, time records may be overstated. Faulty or incomplete specification may lead to unwarranted additional charges. Programmers may purposely leave vulnerabilities in the software allowing them to later siphon off funds or gain access to confidential information.
With some of the traditional fraud detection methods no longer effective, preventive internal controls become increasingly important.
For more information on the Risks, Red Flags, and Best Practices Information Technology and Security visit: AGA-Fraud-Prevention-Toolkit.
The Office of the Comptroller offers Fraud Awareness and Prevention training for all Commonwealth employees. Register for the class via our Online Form. To schedule department specific training, please contact Comptroller’s Help Desk at (617) 973-2468 or via email at Comptroller.Info@State.MA.US.
To report Fraud, Waste, or Abuse contact one of the Commonwealth’s Whistleblower Hotlines.
Upcoming Training Sessions and Meetings
- Webcast Vendor/Customer Management - Monday, September 25, 2:00 P.M. – 3:00 P.M., Online Training
- Encumbrance Management - Tuesday, September 26, 9:00 A.M. – 12:00 P.M., One Ashburton Place, Boston, 9th Floor Training Room
- Introduction to State Finance and MMARS Navigation - Tuesday, September 26, 1:00 P.M. – 4:00 P.M., One Ashburton Place, Boston, 9th Floor Training Room
- Appropriation Management –Thursday, September 28, 9:00 A.M. – 1:00 P.M., One Ashburton Place, Boston, 9th Floor Training Room
- Webcast How to Run a Warehouse Starter Query - Thursday, September 28, 2:00 P.M. – 3:00 P.M., Online Training
- LCM Management –Tuesday, October 3, 9:00 A.M. – 3:00 P.M., One Ashburton Place, Boston, 9th Floor Training Room
- Introduction to MMARS Warehouse –Thursday, October 5, 9:00 A.M. – 3:00 P.M., One Ashburton Place, Boston, 9th Floor Training Room
- Webcast Accounts Receivable for Beginners – Tuesday, October 10, 2:00 P.M. – 3:30 P.M., Online Training
- Appropriation Management –Thursday, October 12, 9:00 A.M. – 1:00 P.M., One Ashburton Place, Boston, 9th Floor Training Room
- Introduction to State Finance and MMARS Navigation - Tuesday, October 10, 9:00 A.M. – 12:00 P.M., One Ashburton Place, Boston, 9th Floor Training Room
- Webcast How to Run a Warehouse Starter Query - Thursday, October 12, 2:00 P.M. – 3:00 P.M., Online Training
Due to technical difficulties, the Training and Registration Page is not available at this time. Please register for class on our Online Form. Please view the current training sessions and meetings calendar for a schedule of our trainings.