To:Chief Fiscal Officers and MMARS Liaisons 
From:Martin J. Benison, Comptroller 
Date:July 13, 2011
Re:Comptroller Office's FY2012 MMARS ChargebackComptroller Memo

Executive Summary

This memo provides guidance and information regarding the Office of the Comptroller's MMARS chargeback for FY2012 to support the operation of the financial accounting and reporting system for the Commonwealth.

This chargeback was established to cover the cost of the resources needed to support the operation of the Massachusetts Management and Reporting System (MMARS) for the Commonwealth.

This chargeback is based on an agency's share of usage of MMARS, determined by actual transaction lines posted to the general ledger. Agencies are charged a proportional share of the authorized chargeback based on their usage. The FY2012 chargeback will be billed at $2,730,000.00.

An IE (CTRMMARSCHARGEFY2012) has been established for your FY2012 estimated bill based on FY2011 actual transaction counts. IEs will be reviewed quarterly and adjusted accordingly.

As in previous years, bi-monthly bills will be issued and agencies will be notified via e-mail. The document ID standard for FY2012 will be CTRMMARS12CHAR and an abbreviation of the months represented in the billing.

The spreadsheet attachment to this memo details your FY2011 final bill which shows the FY2011 actual transaction count based on 12 months of actual usage, the final FY2011 proportional share, and an FY2012 estimate based on FY2011 actual usage.

Please forward this memo to the appropriate staff at your agency. If you have any questions, contact Cliff Burke at 617-973-2669 or Lauren Johnson at 617-973-2630.

Enc: MMARS Chargeback xls format of 2012_05_attch.xls


cc:Payroll Directors
 General Counsels
 MMARS Chargeback Liaisons
 Internal Distribution