Comptroller Fiscal Year Memo Letter Head

To:                Chief Fiscal Officers and MMARS Liaisons

From:           Martin J. Benison, Comptroller

Date:           August 2, 2012

Subject:       Comptroller Office’s FY2013 MMARS Chargeback


Comptroller Memo FY#2013-06

Executive Summary

This memo provides guidance and information regarding the Office of the Comptroller’s MMARS chargeback for FY2013 to support the operation of the financial accounting and reporting system for the Commonwealth.

This chargeback was established to cover the cost of the resources needed to support the operation of the Massachusetts Management and Reporting System (MMARS) for the Commonwealth.

This chargeback is based on an agency’s share of usage of MMARS, determined by actual transaction lines posted to the general ledger.  Agencies are charged a proportional share of the authorized chargeback based on their usage. The FY2013 chargeback will be billed at $2,839,200.00.

An IE (CTRMMARSCHARGEFY2013) has been established for your FY2013 estimated bill based on FY2012 actual transaction counts.  IEs will be reviewed quarterly and adjusted accordingly.

As in previous years, bi-monthly bills will be issued and agencies will be notified via e-mail.  The document ID standard for FY2013 will be CTRMMARS13CHAR and an abbreviation of the months represented in the billing.

The spreadsheet attachment to this memo details your FY2012 final bill which shows the FY2012 actual transaction count based on 12 months of actual usage, the final FY2012 proportional share, and an FY2013 estimate based on FY2012 actual usage.

Please forward this memo to the appropriate staff at your agency.  If you have any questions, contact Fred Russo at 617-973-2610 or Jeffrey Shapiro at 617-973-2622.

Enc. xls format of FY2013-06 attachment

Payroll Directors
General Counsels
MMARS Chargeback Liaisons                
Internal Distribution