Comptroller Fiscal Year Memo Letter Head

To:                         GAAP Liaisons and Chief Fiscal Officers

From:                    Martin J. Benison, Comptroller

Date:                      June 7, 2013

Subject:                 FY2013 GAAP Instructions

Comptroller Memo FY#2013-25

Executive Summary

This is the 26th edition of instructions for financial reporting on Generally Accepted Accounting Principles (GAAP) basis.  The Instructions/GAAP Package provides guidance to departments on reporting year-end activity and obligations to the Comptroller’s Office.  The Comptroller’s Office is responsible for publishing annual financial reports of the Commonwealth.  The due date for submitting the GAAP Package is Monday, August 5, 2013.

It is important that the information about Commonwealth revenues, receivables, expenditures, obligations and assets owned are reported consistently and uniformly to meet financial reporting requirements.

To facilitate timely preparation of the FY2013 CAFR certain department reporting dates were revised. The due date for the GAAP Package is Monday, August 5, 2013.

The attachments to this letter can be found at the following link:

  1. FY2013 GAAP Instructions  doc format of FY2013 GAAP Instructions
(link to electronic filing forms and instructions)

Please note that GAAP reporting is done via PartnerNet to which all CFOs and GAAP Liaisons have access.  CFOs can designate other department personnel to enter GAAP information on PartnerNet.  Department Security Officers can request access for additional users by submitting a PartnerNet Security request form.

If you have questions on the attachments for GAAP Instructions, exhibits or blanks, please contact BJ Trivedi, Director of Financial Reporting Bureau at (617) 973-2663 or Cathy Hunter at (617) 973-2660.

Thank you for your cooperation.

MMARS Liaisons
Payroll Directors
General Counsels
Internal Distribution