Comptroller Fiscal Year Memo Letter Head


To:                  Chief Fiscal Officers and MMARS Liaisons

From:              Martin J. Benison, Comptroller

Date:               September 20, 2013

Subject:           Comptroller Office’s FY2014 MMARS Chargeback

Comptroller Memo FY#2014-08

Executive Summary

This memo provides guidance and information regarding the Office of the Comptroller’s MMARS chargeback for FY2014 to support the operation of the financial accounting and reporting system for the Commonwealth.

This chargeback was established to cover the cost of the resources needed to support the operation of the Massachusetts Management and Reporting System (MMARS) for the Commonwealth.

This chargeback is based on an agency’s usage of MMARS, determined by actual transaction lines posted to the general ledger.  Agencies are charged a proportional share of the authorized chargeback based on their usage.  The FY2014 chargeback will be billed at $2,952,000.00.

An IE (CTRMMARSCHARGEFY2014) has been established for your FY2014 estimated bill based on FY2013 actual transaction counts.  IEs will be reviewed quarterly and adjusted accordingly.

As in previous years, bi-monthly bills will be issued and agencies will be notified via e-mail.  The document ID standard for FY2014 will be CTRMMARS14CHAR and an abbreviation of the months represented in the billing.

The spreadsheet attachment to this memo details your FY2013 final bill which shows the FY2013 actual transaction count based on 12 months of actual usage, the final FY2013 proportional share, and an FY2014 estimate based on FY2013 actual usage.

Please forward this memo to the appropriate staff at your agency.  If you have any questions, contact Thomas Shack, Director of Resource Management and CFO at 617-973-2622 or Fred Russo, Budget Director at 617-973-2610.

Enc. Attachment - FY2014 MMARS Chargeback  xls format of Attachment - FY2014 MMARS Chargeback

Payroll Directors
General Counsels
MMARS Chargeback Liaisons
Internal Distribution