Comptroller letterhead

To:                Legislative Leadership, Judicial Branch Administrators, Elected Officials, Secretariats, and 
                     Department Heads, Chief Fiscal Officers, MMARS Liaisons and Payroll Directors

From:          Thomas G. Shack, Comptroller of the Commonwealth

Date:           October 2, 2017

Subject:      Drug-Free Workplace Act Annual Certification for Departments Receiving Federal Grants

Comptroller Memo FY#2018-09

Executive Summary

This memo announces the Drug-Free Workplace Certification for Departments Receiving Federal Grants for federal fiscal year 2018.

The Drug-Free Workplace Act of 1988 (41 USC 702) requires all recipients of federal grants to provide annual certification that the grant recipient will take certain steps to ensure a drug free workplace.  45 CFR 76.630(c) allows a state to file one certification to cover all grants to all state agencies from any federal agency.

Enclosed is a signed copy of the “Certification Regarding Drug-Free Workplace Requirements” for the federal fiscal year (October 1, 2017 - September 30, 2018).  It is each department head’s responsibility to ensure compliance with certification requirements.  Departments should take steps to ensure that their employees are notified of the Drug Free Workplace Act by including information in employee handbooks, posting this certification on bulletin boards in the agency, issuing memos to employees supporting these principles, etc.

This form should be maintained in your department files and a copy can be forwarded to any federal granting agency, upon request.

Enc.            Drug Free Certificate doc format of Drug Free Certificate 2018

Cc:              Single Audit Liaisons

                    General Counsels

                    Internal Distribution