Office of Transcription Services (OTS)
Instructions and FAQ's

Instructions and FAQ's How do I order a Transcript from Suffolk Housing Court and Suffolk Juvenile Court? How do I order a Superior Court Transcript from a digitally recorded courtroom? What is the cost of a transcript? How are payments for the transcript arranged? I have already ordered a transcript. When will I receive my transcript and how will I receive my transcript? Does the Audio Assessment Form Count as a full page of transcript? Does the Audio Assessment Form have to be attached to the paper transcript? Does the Audio Assessment Form have to be attached to the PDF transcript? Does the certification Page count as a full page of transcript? Does the Title Page count as a full page of the transcript? Whom do I mail the invoice to upon completion of a Transcript ordered by OTS?   How do I order a Transcript from Suffolk Housing Court and Suffolk Juvenile Court? To order a Regular Transcript: 1. Complete the Transcript Order Form and attach the Court Allowed Motion, Court Order, Notice of Appeal, or Request to Prepare the Transcript to the Order Form. Make sure to check off Regular Transcript under Part I of the Order Form. 2. For a Juvenile Court transcript, submit the Transcript Order Form with the attached Court Allowed Motion, Court Order, Notice of Appeal, or Request to Prepare the Transcript to the Clerk’s Office. For all other court transcripts, submit the Transcript Order Form with the attached Court Allowed Motion, Court Order, Notice of Appeal, or Request to Prepare the Transcript to the Office of Transcription Services. To order a Daily/Expedited Transcript: 1. Complete the Transcript Order Form and attach the Court Allowed Motion, Court Order, Notice of Appeal, or Request to Prepare the Transcript to the Order Form. Make sure to check off Daily Transcript under Part I of the Order Form. 2. For a Juvenile Court transcript, submit the Transcript Order Form with the attached Court Allowed Motion, Court Order, Notice of Appeal, or Request to Prepare the Transcript to the Clerk’s Office. For all other court transcripts, submit the Transcript Order Form with the attached Court Allowed Motion, Court Order, Notice of Appeal, or Request to Prepare the Transcript to the Office of Transcription Services. To order an Indigent Transcript: 1. Complete the Transcript Order Form and attach the Court Allowed Motion, Court Order, Notice of Appeal, or Request to Prepare the Transcript to the Order Form. Make sure to check off Indigent Transcript and provide the NAC (Notice of Assignment of Counsel) Number under Part I of the Order Form. 2. For a Juvenile Court transcript, submit the Transcript Order Form with the attached Court Allowed Motion, Court Order, Notice of Appeal, or Request to Prepare the Transcript to the Clerk’s Office. For all other court transcripts, submit the Transcript Order Form with the attached Court Allowed Motion, Court Order, Notice of Appeal, or Request to Prepare the Transcript to the Office of Transcription Services.   Back to Top   How do I order a Superior Court Transcript from a digitally recorded courtroom? Complete the Superior Court Transcript Order Form, available at: http://www.mass.gov/courts/admin/ots/forms.html. For Civil, forward the Order Form to OTS via mail or fax. For Criminal, attach the Court Allowed Motion or Court Order to the Order Form and forward to OTS via mail or fax. You must provide the name and docket number of the case, and exact date/s of the proceeding/s you would like a transcript of on the Order Form.   For a Regular Transcript: Check off Regular Transcript under Part I of the Order Form.       What if I need it ASAP? For a Daily Transcript: Check off Daily Transcript under Part I of the Order Form.       What if my client is indigent? The Committee for Public Counsel Services (CPCS) pays for the transcript.   For an Indigent Transcript: Check off Indigent Transcript, provide the NAC (Notice of Assignment of Counsel) Number under Part I of the Order Form, and attach the Court Allowed Motion or Court Order for the Commonwealth to pay for the transcript (CPCS requires the NAC Number and attachment for payment).     Back to Top   What is the cost of a transcript? Regular Transcript is $3.00 per page for the original and $1.00 per page for copies. Daily Transcript is $4.50 per page for the original and $1.50 per page for copies. Indigent Transcript is $3.00 per page for the original, $0.75 per page for the first copy, and $0.10 per page for additional copies. NAC (Notice of Assignment of Counsel) NUMBER MUST BE PROVIDED for Indigent Transcript. ESTIMATED COST OF TRANSCRIPT(S):   Estimated Total Pages   Approximate Length of Proceedings: _________ x 40 pph = _________    Total Time     TYPES OF ORDERS           PAGES     EST. COST EST. COST x 50% = DEPOSIT Regular (original) $3.00x _______ = $ ________ $ ________ x 50% = $________ Regular (copies) $1.00x _______ = $ ________ $ ________ x 50% = $________ Daily (original) $4.50x _______ = $ ________ $ ________ x 50% = $________ Daily (copies) $1.50x _______ = $ ________ $ ________ x 50% = $________ Indigent (original) $3.00x _______ = $ ________ $ ________ x 50% = $________ Indigent (first copy) $0.75x _______ = $ ________ $ ________ x 50% = $________ Indigent (additional copies) $0.10x _______ = $ ________ $ ________ x 50% = $________       Back to Top   How are payments for the transcript arranged? The Transcriber will contact the Ordering Party with the estimate cost of the transcript and arrange for 50% of the payment to be submitted prior to the creation of transcript. Once the transcript is completed, the Transcriber will contact the Ordering Party with the total cost of the transcript and will arrange for the remainder of the payment prior to mailing out the transcript.     Back to Top   I have already ordered a transcript. When will I receive my transcript and how will I receive my transcript? Your transcript will be mailed to you by the Office of Transcript Services as soon as it becomes available.       Back to Top   Does the Audio Assessment Form Count as a full page of transcript? No, the Audio Assessment Form does not count as a full page of the transcript.       Back to Top   Does the Audio Assessment Form have to be attached to the paper transcript? Yes, the Audio Assessment Form must be attached between the next to last page of each volume of the paper transcript and the Certification Page. (See 6.1 Audio Assessment, page 36-37, Uniform Transcript Format.)       Back to Top   Does the Audio Assessment Form have to be attached to the PDF transcript? Yes, the Audio Assessment Form must be attached to the PDF transcript.     Back to Top   Does the certification Page count as a full page of transcript? Yes, the Certification Page does count as a full page of transcript. (See 5.1 Authentication, page 30, Uniform Transcript Format.)     Back to Top   Does the Title Page count as a full page of the transcript? Yes, the Title Page does count as a full page of the transcript. (See 3.1 Title Page, page 13, Uniform Transcript Format.)       Back to Top   Whom do I mail the invoice to upon completion of a Transcript ordered by OTS? For Transcripts paid by the Trial Court (AOTC), mail you invoice and completed Transcript to Lisa Sealey, Office of Transcription Services, Two Center Plaza, 9th Floor, Boston, Massachusetts, 02108.   For Transcripts paid by the Committee for Public Counsel Services (CPCS), mail your invoice to the Committee for Public Counsel Services, 44 Bromfield Street, Boston, Massachusetts, 02108, and completed transcript to Lisa Sealey, Office of Transcription Services, Two Center Plaza, 9th Floor, Boston, Massachusetts, 02108.   For Transcripts paid by the Asst. Atty. Gen., Asst. Dist. Atty., or private attorney, mail your invoice to the respective attorney. Once you are paid, mail the completed Transcript to the respective attorney. Back to Top     Return to the Main Page of the Office of Transcription Services