|
Record
Retention Schedule
Planning and Development Department
TRIAL COURT OF THE COMMONWEALTH
RECORD RETENTION
SCHEDULE
GUIDELINES FOR THE RETENTION
OF
ADMINISTRATIVE
RECORDS AND
CASE PAPERS
June
7, 2000
Administrative Office of the Trial Court
RECORD
RETENTION SCHEDULE
TABLE OF CONTENTS
PART
I - RECORDS MANAGEMENT INSTRUCTIONS
TRANSFERRING
RECORDS TO THE TRIAL COURT RECORDS STORAGE CENTERS
RETRIEVING
RECORDS FROM THE TRIAL COURT RECORDS STORAGE CENTERS
PART
II - ADMINISTRATIVE RECORDS
FISCAL
RECORDS AND FORMS
1. Audit
Forms
2. Budget Forms
3. MMARS/Accounting Forms
4. Payroll
5. Procurement
PERSONNEL
RECORDS AND FORMS
1. Appointment
and Promotion Documents
2. Employment and Disability
Documents
3. Termination Documents
4. Unemployment Compensation
Documents
5. Miscellaneous Personnel
Documents
6. Personnel Files of
Inactive Employees
MISCELLANEOUS
ADMINISTRATIVE RECORDS
PART
III - Case Papers
SUPREME JUDICIAL COURT RULE 1:11
SUPERIOR
COURT DEPARTMENT
1. Permanent
Records
2. Records That May
Be Destroyed
3. Sampling Procedures
by County
4. Oversampling
5. Labeling Cases Retained
as Samples
6. Public Notice Requirements
7. Destruction of
Records
8. Destruction of
Transcripts
9. Destruction of Excess
Case Papers
BOSTON
MUNICIPAL, DISTRICT, HOUSING
AND
JUVENILE COURT DEPARTMENTS
1. Permanent
Records
2. Records That May
Be Destroyed
3. Sampling Procedures
for Case Papers Identified Above
4. Case Papers Not Subject
to the Above Guidelines
5. Oversampling
6. Labeling Cases Retained
as Samples
7. Public Notice Requirements
8. Destruction
of Records
9. Destruction
of Transcripts
10. Destruction of Excess
Case Papers
LAND
COURT DEPARTMENT
1. Permanent
Records
2. Records That
May Be Destroyed
3. Sampling Procedures
by County
4. Oversampling
5. Soldiers' and
Sailors' Civil Relief Act
6 . Public Notice Requirements
7. Destruction
of Records
8. Destruction
of Transcripts
9. Destruction of Excess
Case Papers
PROBATE
AND FAMILY COURT DEPARTMENT
1. Permanent
Records
2. Records Not
Required To Be Microfilmed
3. Records Required
To Be Microfilmed
4. Destruction
of Transcripts
5. Public Notice Requirements
6. Destruction
of Records
7. Destruction of Excess
Case Papers
MICROFORMS
TRIAL
EXHIBITS
1. Superior
Court Department: Rule 14
2. District Court Department
3. Probate and Family Court
Department: Supplemental Rule 203
PRESERVATION
OF TESTIMONY
1. Stenographic
Notes
2. Electronic Recording
of Testimony
PROBATION
RECORDS
|
