The purpose of this Directive is to prescribe the procedures to be followed and the information to be included by depository institutions such as banks and credit unions that are required by G.L. c. 62C, § 8, to file an annual report with the Commissioner of Revenue of interest or other income paid on accounts maintained at such institutions.
ISSUE 1: Who must file annual information reports with the Commissioner in connection with interest or other income paid on certain bank or credit union accounts?
DIRECTIVE 1: All financial institutions doing business in Massachusetts as depository institutions, including all credit unions doing business in Massachusetts, regardless of where organized or chartered, must file annual reports of interest or other income paid or credited to individuals subject to tax under G.L. c. 62 for all accounts described in Directive 2, below. G.L. c. 62C, § 8. In general, every depository institution doing business in Massachusetts whose payments of interest constitute Part B income as provided by G.L. c. 62, § 2, is subject to these information reporting requirements. Such reports must be filed in accordance with the procedures described in Directive 3, below.
ISSUE 2: What types of accounts in such depository institutions and credit unions are subject to the annual information reporting requirements set forth in this Directive?
DIRECTIVE 2: Except as otherwise provided in this Directive, all accounts from which interest is paid or credited to individuals subject to tax under G.L. c. 62 and reportable on I.R.S. Form 1099-INT, are subject to Massachusetts annual information reporting requirements to the extent that they are subject to annual information reporting requirements under Internal Revenue Code Section 6049 and the applicable regulations promulgated thereunder. Therefore, except as provided in this Directive, below, all amounts, paid or credited (whether or not designated as interest) by financial institutions doing business in Massachusetts as depository institutions, including all credit unions doing business in Massachusetts are subject to the annual reporting requirements of this Directive. This includes interest on deposits and other income on accounts of individuals subject to tax under G.L. c. 62 paid by commercial banks, trust companies, savings banks, savings and loan associations, building and loan associations, cooperative banks, homestead associations, credit unions, and all similar organizations.
Notwithstanding the foregoing, until further notice by the Commissioner, interest paid on bonds and notes, and dividends paid on shares of stock, life insurance, and mutual funds, including money market mutual funds, although generally subject to the filing requirements of G.L. c. 62C, § 8, are not subject to the specific reporting requirements set forth in this Directive.
ISSUE 3: What are the requirements for filing annual reports on interest paid by banks and credit unions?
DIRECTIVE 3: Reports of interest or other income paid in any calendar year by the institutions described in Directive 1, above, on accounts described in Directive 2, above, must be filed annually on or before February 28 of each year for the preceding calendar year. Such reports must be filed with the Commissioner in the standardized format required by the Internal Revenue Service, as set forth in Internal Revenue Publication 1220. Institutions required to file more than 250 of such reports relating to interest or other income paid on accounts on Form 1099-INT, Form 1099-MISC or other applicable form must file the required reports with the Commissioner on magnetic media in accordance with the procedures set forth in Internal Revenue Publication 1220. The Commissioner will accept an exact copy of the magnetic filing that is submitted to the Internal Revenue Service for this purpose. The Commissioner will not accept electronic filing of such information reports at this time. Affected institutions required to file 250 or fewer of such reports may utilize magnetic media filing, but are not required to do so. In the alternative, such institutions may submit paper filings of Form 1099-INT, Form 1099-MISC, or another form as may be applicable, in lieu of magnetic media filing. Unlike the Internal Revenue Service requirements for seeking pre-approval to file on magnetic media set forth in I.R.S. Publication 1220, (i.e. by filing Form 4419 - "Application for Filing Information Returns Magnetically/Electronically"), payors of interest or other income are not required to seek similar pre-approval from the Commissioner in order to utilize magnetic media filing for Massachusetts information reporting purposes.
ISSUE 4: May the Form 1099 annual information report required by this Directive be combined with the Form W-2 information reporting required by the Internal Revenue Service?
DIRECTIVE 4: No. This Directive applies only to Form 1099 information reporting requirements and not to Form W-2 reporting requirements. As a general rule, information required for Form W-2 reporting purposes may not be combined on magnetic media with the information required by this Directive. Information required for Form W-2 reporting purposes must be filed with the Social Security Administration in the format prescribed by that agency. If, for some reason, such information is combined on magnetic media with W-2 Form information, the magnetic media must be accompanied by a Department of Revenue Form M-3 Reconciliation Form, and must be sent to the Massachusetts Department of Revenue, Data Integration Bureau, Room 500, Boston, MA 02204.
ISSUE 5: What documentation should be included with a magnetic tape when it is submitted for processing?
DIRECTIVE 5: All banks and credit unions, or other depository institutions required by this Directive and by G.L. c. 62C, § 8, to file annual information reports must submit to the Commissioner both a federal "Transmittal of Information Returns Magnetically/Electronically" form (Form 4802 or 4804) and a Massachusetts "1099 Tax Information Transmittal Report" together with each magnetic tape filing.
ISSUE 6: Are corrected information returns required to be submitted to Massachusetts?
DIRECTIVE 6: Yes. All banks, credit unions or other depository institutions subject to this Directive having in excess of 250 corrected returns must file such corrected returns in the same manner required for original returns (i.e. on magnetic media). Institutions having 250 or fewer corrected returns may file such returns either on paper or on magnetic media. Corrected returns must be filed with the Commissioner under the same terms and conditions that apply to federal information report filings, as described in Internal Revenue Publication 1220.
ISSUE 7: Under what circumstances may an extension of time for filing information returns be granted?
DIRECTIVE 7: An institution subject to the reporting requirements of this Directive may request in writing an extension of time to file returns required by this Directive. Extensions of time are not automatically granted and the reporting institution must demonstrate good cause for requesting the extension. An extension of time for filing information returns may be granted provided that a written request for extension, accompanied by a copy of the I.R.S. "Request for Extension of Time to File Information Returns" form (Form 8809), is filed with the Commissioner by February 28 of each year following the close of the previous calendar year. All requests for extension of time to file returns required by this Directive must be sent to the Massachusetts Department of Revenue, Taxpayer Assistance Bureau, 100 Cambridge Street, Boston, MA 02204.
GENERAL DISCUSSION OF LAW:
1. Who must file annual information returns; information required
Chapter 62C of the Massachusetts General Laws requires taxpayers to file certain returns and other statements of information with the Massachusetts Department of Revenue. Section 8 of Chapter 62C requires every individual, corporation, partnership, association, trust, estate, organization, society, club, governmental agency or any other entity doing business in the Commonwealth to report annually to the Commissioner, in such form as the Commissioner may prescribe from time to time, the names and addresses of all residents of the Commonwealth and other persons deriving income in the Commonwealth to whom it has paid any income subject to taxation under Chapter 62 during the preceding calendar year. This income must be reported on the same basis as is required by the federal government under the Internal Revenue Code and must state the amount of such income so paid by it. Id. The same basis of reporting must be used for income that is subject to taxation under Chapter 62 but is not subject to taxation under the Code. Id. Based on these provisions, every financial institution doing business in Massachusetts as a depository institution, including banks and credit unions, must make a return to the Commissioner giving such information as the Commissioner may deem necessary for the determination of income paid that is subject to tax under G.L. c. 62. See G.L. c. 62C, § 8.
2. How annual information returns must be filed
The Commissioner has broad authority to prescribe rulings, regulations and the forms necessary for the implementation of the tax laws of the Commonwealth. See G.L. c. 62C, § 3. Many types of information returns must be filed with the Internal Revenue Service on magnetic media if more than a specified number of returns are received for a calendar year. See I.R.C. § 6011(e) Treas. Reg. § 301-6011-2. In order to facilitate the transmittal of this information for Massachusetts information reporting purposes, the Commissioner will accept an exact copy of the magnetic filing that is submitted to the Internal Revenue Service in accordance with the procedures set forth in I.R.S. Publication 1220.
Commissioner of Revenue
November 13, 1992