Security allows local account administrators to

1. Create and manage user IDs and passwords for their community's system users.

2. Establish and amend the functions users in different municipal departments can perform in the various system modules.

3. Inactivate users who have resigned, retired, or otherwise no longer need access.

SEARCH USER

If your community has a list of officials entered in the Local Officials Directory who also have login accounts, you can use the search function to find them by name or user ID. If they exist in the Local Officials Directory but do not have login accounts, find them first in User Maintenance (below) and then create an account.

SELECTION

Enter all or part of their name or user ID and click Search User. Click on the appropriate link under User Name. When the account settings appear, modify and save as appropriate.



USER MAINTENANCE - Login Modification

PERSON

A person is a local official entered in the Local Officials Directory for a specific local government function in a specific community. If a person performs two functions in the community, e.g. Collector and Treasurer, that person can have permissions set for each position or function under one user account, but the position title that corresponds to that account will appear on form signature lines. A person who performs services for more than one community must have a person entry for each community, with permissions set for the role they play in each.



USER ID / PASSWORD

The user ID not case-sensitive. If the user ID is already in use, an alternative must be used. User ID's are specific to named individuals. The password should be a combination of letters and numbers, ideally random.

ACTIVE

Users are not deleted from the database, because it is important to keep a permanent record of their activities, e.g. what they submitted, what they changed, etc. When a person is "deleted" from the Local Officials Directory or their account is "deleted" in DLS Gateway, their status changes from Active to Inactive. The effect is as if they were deleted, but a record of what they did remains.



ADACOMPLIANCE CHECK

Enables versions of internal DLS screens that are enhanced for the visually impaired.


PERMISSIONS

The permissions currently set for this user are displayed and can be changed by a local security administrator.

None = No permission to see screens or information in this module or submodule. The module tab will not appear on the user's screen.

Allow = Permission for the functions allowed within separate modules (ALIF, APIF, Local Officials Directory)

Read = Permission to see but not add or change data in a module or submodule.

Save = Permission to Save information on a module or submodule form that can be submitted by others with Submit permission.

Submit = Permission to submit a completed, signed form on behalf of the community.

Approve = DLS users only - Permission to approve a community submission. Approved forms are locked and can only be amended by an unapproval process.



DEPARTMENTS

Local Official's Directory-Edit Capability

Within the Directory module, a municipal user can have the ability to add/update/delete officials in all departments or in selected departments. To give the user rights to edit users in all departments, check the box so labeled. To allow the user to edit selected departments (beyond their own) highlight the departments in the Available Departments box and move them into the Selected Departments box with the > button.

SAVE

When satisfied with the permissions set for this user, click the Save button at the bottom of the form.