Access Management Procurement

New Response Due date and Time: April 14th by 4:30 pm

Through this procurement EEC is seeking proposals from vendors for any or all of the three levels of services integral to an Access Management System. These include subsidy management, information and referral, and enhanced consumer education.

With respect to subsidies, vouchers afford parents a great deal of choice in deciding which provider they want to care for their children and the location of the care. The voucher travels with the parent should they decide to change providers. As one vehicle through which families can access high quality early education and care services, vouchers play a key role in EEC's mission of providing the foundation to support all children in their development as lifelong learners, as well as supporting families as parents and caregivers.

With respect to information and referrals, families need individualized information that is responsive to their needs. Families need to be treated with respect in a culturally and linguistically responsive manner. The information provided must be up-to-date, accurate, and presented in layman's terms.

As to enhanced consumer education, it is important that families are informed through various communication modes about child growth and development, early education and care services, and their role as their child's first teacher. Concrete supports that may be available to meet their needs should be made widely known and locally available.

EEC will accept bids from public or private organizations that are legally authorized to conduct business in the Commonwealth of Massachusetts and that possess the skills needed to perform the required services outlined in this RFR for any or all of the three Levels of Services being purchased:

Level I (subsidy management and information and referral services for EEC subsidized families and providers/Systems that accept EEC subsidies);
Level II (information and referral services for families and providers);
Level III (enhanced consumer education).

To view the RFR:
1. Go to
2. Select the "Solicitation Search" tab (tab 2) at the top of the page.
3. Select the "Search for a Solicitation" link (3 rd one down on the page).
4. Enter the Document Number (2010 EEC CCRRS RFR) in the "Keywords" box and click "Search".
5. Click on the link that says "There is 1 solicitation found that matches your search criteria."
6. Click on the glasses to view.
7. Review all tabs within the solicitation record.

It is the responsibility of all applicants to keep informed as to any changes or amendments to this posting. In order to search for amended information, select the record's "Other Information" tab, then click the "Browse Amendment History" link to access all previous versions of this record, if any.

EEC asks that you please email us of your intent to submit a response to this RFR. Please send any and all intents to bid to (PLEASE NOTE EMAIL CORRECTION) by February 17, 2010.

Questions regarding this procurement must be sent via email to by March 12, 2010. EEC expects to post the Q&A document for this RFR on or around March 16, 2010. The Q&A document will be posted on Comm-pass with the RFR.