Purpose of Notice:  Through the 2013 EEC CCRRS RFR, The Massachusetts Department of Early Education and Care (EEC) is seeking proposals from agencies that meet industry standards and have qualified staff, engage in strategic planning, are fiscally sound, coordinate with other agencies that serve families and providers with family focused services, understand and value provider development, and have systems in place that support their technological needs to provide resource and referral to families and providers in Massachusetts.

 

Timeline:

RFR Release Date:                                 

August 9, 2012

Intent to Bid e-mails due by                                                                

August 17, 2012

Boston Bidders’ Conferences:

Springfield Bidder's Conference:

August 21, 2012,12:30 PM -3:00 PM

August 22, 2012,12:30 PM -3:00 PM

Submission of Written Inquiries                                                        

August 24, 2012

EEC Response to Inquiries (estimated)                                             

August 31, 2012

 

On-line submission of registration due (mandatory)              

September 19, 2012

Response Due Date and Time

September 19, 2012 4:00 PM

 

Evaluation Period                     

September 24-28, 2012

Contract Awards Announced (estimated)                                        

October 1, 2012

 

                                                                                      

Application Information:

To apply click here:

RFR Number 2013 EEC CCRRS 003 Update #1 docx format of    RFR Number – 2013 EEC CCRRS 003 – Update #1

Child Care Resource and Referral Services RFR doc format of    CCRR_RFR.doc

Child Care Resource and Referral Services Appendices pdf format of    CCRR_RFRAPPENDIX.pdf  file size 1MB

CCRR Bidder's Conference Presentation ppt format of    CCRR Bidders Conference

CCRR Online Application Screenshots ppt format of    CCRR Online Application Screenshots  file size 1MB

CCRR Questions and Answers doc format of    20120831-QandA-CCRR-RFR.doc


 Submission Instructions:

I.  Submit an Intent to Bid

II.  Register On-Line as a Bidder 

This online application is now closed since the application was due on September 19, 2012 at 4 PM.

III.  Complete the Fiscal Forms outlined in Appendices H and I, as applicable

Submit with your RFR Response in a separately addressed envelope to the following address:
Department of Early Education & Care               

EEC Child Care Resource and Referral Services Bid

51 Sleeper Street, 4th Floor

Boston, MA 02210

Attn:   Fiscal Status Forms Review Unit

IV. Determine the Number of Responses to Submit

V.  Respond to Narrative Questions

VI. Mail Required Forms and Responses to Narrative Questions (including any attachments)

Department of Early Education & Care               

51 Sleeper Street, 4th Floor

Boston, MA 02210

Attn:  FY13 Child Care Resource and Referral RFR

Bidders must submit the required forms and attachments listed below.  The forms listed below are required to be submitted with the proposal (unless they are already on file with the Commonwealth) and must be completed and submitted to EEC by the due date specified above (unless otherwise noted below).   These forms can be found in this solicitation under the Forms and Terms tab on the Comm-PASS website.  EEC shall have the right to refuse to review any responses received that fail to include one or more of the required forms or attachments.

  1. Request for Taxpayer Identification Number and Certification (W-9) doc format of    W-9 with DUNS   (unless already on file with the Commonwealth)
  1. Commonwealth Terms and Conditions for Human and Social Services doc format of    Commonwealth Terms & Conditions Form    (unless already on file with the Commonwealth)
  1. Contractor Authorized Signatory Listing doc format of    Contractor Authorized Signatory Listing   
  1. Executive Order 504 Contractor Certification Form and Instructions doc format of    Executive Order 504 Certification   
  1. Supplier Diversity doc format of    sdpplan.doc   
  1. Authorization for Electronic Funds Transfer pdf format of    Authorization for Electronic Funds Payment Form

 


Additional Information:

Appendix A:    APPENDIX A:  NARRATIVE QUESTIONS TO BE ANSWERED BY RESPONDENTS

Appendix B:    APPENDIX B:  EVALUATION OF RESPONSES

Appendix C:    APPENDIX C:  REQUIRED SPECIFICATIONS

Appendix D:    APPENDIX D: LIST OF CITIES AND TOWNS IN EACH EEC REGION

Appendix  E - 1: DEMOGRAPHIC INFORMATION REGARDING CITIES AND TOWNS IN MASSACHUSETTS

Appendix E - 2: FY13 CCRR Funding Formula Narrative

Appendix F:    ALLOCATION OF FUNDING: ESTIMATED AMOUNTS AVAILABLE BY CITY/TOWN

Appendix G:   APPENDIX G: EEC PROVIDERS/SYSTEM REIMBURSEMENT RATES

Appendix H:  CONTRACTING FISCAL STATUS

Appendix I:    NEW CONTRACTOR FISCAL & ADMINISTRATIVE REVIEW

Appendix  J:  CCRR FUNCTION CHART AND DESCRIPTION OF FUNCTION

Reference Materials: