Purpose of this Notice:

Through the income-eligible financial assistance program, EEC provides child care financial assistance to help low-income families pay for early education and out-of-school time programs.  EEC contracts directly with providers in communities throughout the state to guarantee a stable level of access to high-quality early education and out-of-school time programs for children from low-income families.  These programs help to prepare children for their K-12 education experience, as well as enhance experiences for children who are already enrolled in the K-12 education system.

EEC recently issued a competitive grant to supplement existing adult literacy programs with the addition of a proven family literacy resource.  This resource is intended to engage and support a minimum of 25 families of children with high needs per grantee to promote school readiness for their children through the provision of specific adult literacy activities including use of the IBM Reading Companion software, and the provision of information and techniques to enable parents to support literacy development in their children. 

The purpose of this Request for Responses (RFR) is to notify all vendors and other interested individuals and vendors that EEC intends to accept a donation proposed by IBM unless another vendor or individual is willing to provide the same or similar opportunity that would in some manner provide better value to the Commonwealth and early education and care programs.  If EEC accepts a vendor a proposal submitted by an applicant, the applicant will be required to enter into a non-financial contract with EEC.


RFR Release Date                                July 12, 2012
Response Due Date                            July 19, 2012 by 4:00 p.m.
Evaluation Period                               July 20, 2012 to July 23 2012
Contract Awards Announced           July 30, 2012
Anticipated Start Date                     

July 30, 2012



Application Information:

To apply for this grant click here: 

Donated IBM Reading Companion Programs RFR doc format of NoticeofIntenttoContractrfr.doc


Submission Instructions:

Bidders must submit the required forms and attachments listed below.  The forms listed below are required to be submitted with the proposal (unless they are already on file with the Commonwealth) and must be completed and submitted to EEC by the due date specified above (unless otherwise noted below).   These forms can be found in this solicitation under the Forms and Terms tab on the Comm-PASS website.  EEC shall have the right to refuse to review any responses received that fail to include one or more of the required forms or attachments.

  1. Request for Taxpayer Identification Number and Certification (W-9) docx format of W-9 with DUNS #
(unless already on file with the Commonwealth)
  1. Commonwealth Terms and Conditions for Human and Social Services docx format of A Signed Commonwealth Terms and Conditions Form
(unless already on file with the Commonwealth)
  1. Contractor Authorized Signatory Listing docx format of Contractor Authorized Signatory Listing
  1. Executive Order 504 Contractor Certification Form and Instructions doc format of Executive Order 504 Certification
  1. Supplier Diversity doc format of sdpplan.doc
  1. Authorization for Electronic Funds Transfer pdf format of Authorization for Electronic Funds Payment (EFT) Form

The following forms are not required as part of the applicants initial response.  Applicants who are selected contract will be required to submit the following completed form prior to contract execution.

  1. Commonwealth of Massachusetts Standard Contract Form


Interested bidders must complete all required forms.  Please mail all forms and the bidder’s Response to the address below:


Department of Early Education & Care
EEC Notice of Intent to Receive Computers Contract Bid
51 Sleeper Street, 4th Floor
Boston, MA 02210